HomeMy WebLinkAbout(0027) M&C 21-0084City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/02/21 M&C FILE NUMBER: M&C 21-0084
LOG NAME: 13P STAFF AUGMENTATION ITS AND WATER ADK
SUBJECT
(ALL) Authorize the Execution of Agreements with SRB Systems Inc., Luna Data Solutions, Inc., Insight Global LLC, TEKsystems, Inc., GTS
Technology Solutions, Inc., and Apex Systems, LLC for Staff Augmentation Services in the Annual Amount of $2,550,000.00 Using Various
Cooperatives and Ratify Expenditures in the Amount of $100,000.00 for the Information Technology Solutions and Water Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with SRB Systems Inc., Luna Data Solutions, Inc., Insight Global
LLC, TEKsystems, Inc., GTS Technology Solutions, Inc., and Apex Systems, LLC for staff augmentation services in the annual amount of
$2,550,000.00 using various cooperatives and ratify expenditures in the amount of $100,000.00 for the Information Technology Solutions and
Water Departments.
DISCUSSION:
On November 1, 2016, City Council approved Mayor and Council Communication (M&C) C-27983, authorizing the execution of Professional
Service Agreements (Agreements) with staff augmentation vendors in the annual amount of $2,100,000.00. M&Cs C-28636 and C-28999 were
subsequently executed to add additional vendors, increasing the opportunity of receiving competitive pricing. The annual spending authority was
increased by $300,000.00 in June of 2020 via M&C 20-0410 for a total annual amount of $2,400,000.00 to support the implementation of the
Water Department's MyH2O initiative.
The purpose of these Agreements is to add staff augmentation vendors for the Information Technology Solutions (ITS) and Water Departments to
have Agreements in place to assist in the development and implementation of technology projects and to use as temporary backfills for staffing
vacancies. When augmentation services are needed, individual recruitments are sent to each vendor to ensure that the City receives competitive
pricing and qualified candidates.
Upon approval of this M&C, the funds will be distributed between the ITS and Water Departments as follows:
Information Technology Solutions $2,100,000.00
Water $450,000.00
The previously utilized DIR cooperative contracts have expired and the vendors have been awarded new contracts. This action seeks to replace
the existing M&Cs to allow for continued services. The following cooperative contracts will be utilized for the respective vendors:
Vendor
Contract No.
Contract Expiration
Insight Global
GS-35F-0247Y
March 19, 2022
SRB Systems, Inc.
DIR-CPO-4589
August 31, 2024
Luna Data Solutions, Inc.
DIR-CPO-4582
August 31, 2024
TEKsystems, Inc.
DIR-CPO-4638
August 31, 2024
GTS Technology Solutions, Inc.
DIR-CPO-4526
August 31, 2024
Apex Systems, LLC
DIR-CPO-4521
August 31, 2024
It is requested that City Council ratify expenditures in the amount of $100,000.00. In anticipation of a new M&C, ITS staff executed a contract with
TekSystems, Inc. in the amount of $100,000.00. A contractor, engaged through TekSystems under their previous DIR cooperative contract, has
been assigned to high priority tasks for the Human Capital Management (HCM) system payroll task initiative. To ensure that the progress of the
project was not impacted, the contract was executed to allow for continued services.
In order for these Agreements to align with the City's fiscal year, adoption of this Mayor and Council Communication (M&C) technically authorizes
(i) a series of Purchase Agreements, each of which will align to the terms of the respective cooperative contract to ensure legal authority exists for
the contract, and (ii) an annual spend amount, future years of which would be subject to City Council appropriation.
In the event that a cooperative contract is not renewed, staff would cease purchasing at the end of the last Purchase Agreement coinciding with
the valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last
appropriation expires, regardless of whether the then -current Purchase Agreement has expired. The City initially use these cooperative contracts
to make purchases authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is extended, this M&C
authorizes the City to purchase similar services under the extended contracts. If a cooperative contract is not extended, but a new cooperative
contract is executed with the respective vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the City
to purchase the services under the new cooperative contract.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement
satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid
to increase and simplify the purchasing power of government entities across the State of Texas.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of these Agreements shall commence upon final execution of the Professional
Services Agreements and expire in accordance with the terms and conditions of the respective cooperative agreement. The Agreements may be
renewed up to five (5) additional one-year terms.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets, as previously appropriated, in the
participating departments' Operating Funds to support the approval of the above recommendations and execution of the contracts. Prior to any
expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Kevin Gunn 2015
Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047
Expedite Requested