HomeMy WebLinkAbout(0050) M&C 21-0160City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/02/21 M&C FILE NUMBER: M&C 21-0160
LOG NAME: 55FTW AIRPORT FRONTAGE PROJECT DESIGN
SUBJECT
(CD 2) Authorize the Execution of Amendment No. 3 to City Secretary Contract No. 45163, an Engineering Services Agreement with Garver LLC,
to Increase the Contract Amount by $312,941.00 for Additional Design of the Airport Frontage Improvements Project at Fort Worth Meacham
International Airport
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 3 to City Secretary Contract No. 45163, an engineering
services agreement with Garver LLC, to increase the contract amount by $312,941.00 for additional design of the Airport Frontage Improvements
project (City Project No.100602) at Fort Worth Meacham International Airport.
DISCUSSION:
On November 5, 2013, Mayor and Council Communication (M&C C-26550), the City Council authorized the execution of an engineering services
agreement with Garver LLC (Garver), in the amount of $356,092.00 for the design of airport improvements along North Main Street at Meacham
International Airport (Airport) and $50,000.00 for project management, administration, and related services of these improvements.
On May 16, 2017 (M&C C-28247), the City Council authorized the execution of Amendment No. 1 to City Secretary Contract No. 45163
for additional construction management services in the amount of $176,810.00 with Garver. It also authorized the execution of a construction
agreement with The Anchor Group Inc (Anchor Group), in the amount not to exceed $1,420,709.38 for the construction of new fencing along North
Main Street.
On January 9, 2018, Amendment No. 2 to City Secretary Contract No. 45163 was executed in the amount of $12,942.00 with Garver for additional
construction administration and Resident Project Representative (RPR) services. The construction of the fence line along North Main was
completed in June of 2018.
On June 25, 2019 (M&C 29175), the City Council authorized the rejection of all bids for the Meacham Airport Utility Relocation project.
Amendment No. 3, if approved, will be for additional design for the Airport Frontage Improvements project (Project) at the Airport and will also
reflect addtional language to identify the agreements new termination date. This Project places an emphasis on the Airport's frontage to North
Main Street, which begins just south of Interstate 820 and extends south to NW 38th Street. This Project will include utility adjustments (burying
electric delivery lines along North Main Street), improving drainage infrastructure, upgrading lighting and landscaping, and creating a cleaner, more
attractive entry to the airport and its businesses.
Since June of 2019, the Aviation Department has allocated additional funding for the entirety of this Project (M&C 20-0538, M&C 20-0539 and
M&C 20-0976). Originally this Project was to be separated into multiple phases dependent on funding, however now the total $8,800,000.00 cost
estimate provided by Garver has been obtained and allocated. Since total funding is now available, revisions in the construction phasing plans are
required. The Aviation Department has also had further discussions internally with new leadership, and certain items will be altered with new
recommendations for the frontage improvements which will require additional coordination with Airport tenants, other City Departments and the
Texas Department of Transportation (TxDOT).
Since funding for this Project is now fully allocated, the risk of rejecting bids due to cost is less likely than the first time this Project was advertised
and bid, however the Aviation Department will work closely with Garver to revise the scope of work in the base bid and include additional additive
alternates as needed. The scope of the base bid will be prioritized based on locations assessed to fall within the Project's budget in accordance
with cost estimates, as well as the greatest impact on improving the frontage of the Airport. In addition, the project team will review current market
prices prior to rebidding to help produce a Project that is within the established budget.
Since no City salaries will be charged to this Project, indirect cost recovery does not apply.
Garver is in compliance with the City's BIDE Ordinance by committing to 24 percent SBE participation on this project. The City's SBE goal for
Amendment No. 3 is 12 percent.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current budget, as previously appropriated, in the Aviation Gas Lease Cap
Proj Fund and Municipal Airport Capital Proj Fund for the Airport Frontage Improvement project to support the approval of the above
recommendation and execution of the Amendment. Prior to an expenditure being incurred, the Aviation Department has the responsibility to
validate the availability of funds.
Submitted for City Manager's Office by. Fernando Costa 6122
Originating Business Unit Head: Roger Venables 6334
Additional Information Contact: Tyler Dale 5416