HomeMy WebLinkAbout(0018) M&C 21-0220City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 03/23/21 M&C FILE NUMBER: M&C 21-0220
LOG NAME: 80CHISOLM TRAIL PARK PH.2 AMENDMENT NO. 1
SUBJECT
(CD 6) Authorize Execution of Amendment No.1 to the Design -Build Agreement with The Fain Group, Inc. for Chisholm Trail Park, Phase II, in the
Amount of $530,000.00, to Provide for Additional Scope of Work, for a Revised Contract Value of $2,833,000.00, Adopt Appropriation Ordinance
and Amend the FY2021-2025 Capital Improvement Program (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No.1 in the amount of $530,000.00, to the Design -Build Agreement with The Fain Group, Inc., to
provide for additional scope of work for Chisholm Trail Park (City Secretary Contract No. 53813) (City Project No. 101769), for a revised
contract value of $2,833,000.00;
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the amount of $600,000.00 in the PARD Dedication
Fees Fund from available funds; and
3. Amend the FY2021-2025 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of an amendment to the Design -Build contract with The
Fain Group, Inc., (M&C 20-0140, March 3, 2020) to provide for additional scope of work, appropriate additional funds from available Park
Dedication fees and amend the FY 2021-2025 Capital Improvement Program.
The 2018 Bond Program Proposition B: Parks and Recreation Improvements, within the category of Community Park Improvements, included
$2,500,000.00 for Chisholm Trail Park. The additional scope of work will include the design, and construction of a playground, large picnic shelter,
and trail connection.
The addition of $530,000.00 to the project cost will increase the Guaranteed Maximum Price (GMP) and will include the Design -
Builder's fee. $70,000.00 has been allocated for the City's additional construction inspection, materials testing, and project management and
administration.
Project Budget
Fund
Amount
Fain Design -Build Agreement
2018 Bond
Program
$1,703,000.00
PARD
Fain Design -Build Agreement
Dedication
$600,000.00
Fees
Contingency, Inspection, Material
2018 Bond
$197,000.00
Testing, Project Administration ILProgram
Fain Design -Build Amendment &
2018 Bond
$530,000.00
Contingencies
Program
Inspection, Material Testing, Project
2018 Bond
$70,000.00
Administration
Program
Total
$3,100,000.00
Contract time is 240 calendar days. Construction started in August 2020, and is scheduled to be completed by November 2021. As of January
31, 2021, the cumulative unfunded total of all previously approved M&C's increased the department's estimated annual maintenance by
$543,982.00 beginning in FY2022. Chisholm Trail Park is estimated to increase the department's annual maintenance by $25,766.00 beginning in
FY2022.
Funding for this project was included in the FY2021-2025 Capital Improvement Program in the amount of $2,500,000.00. Additional funding in the
amount of $600,000.00 is needed due to the additional scope of work which will include the design and construction of a playground, large picnic
shelter, and trail connection. The action in this M&C will amend the FY2021-2025 Capital Improvement Program as approved in connection with
Ordinance 24446-09-2020.
This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt
is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018)
and subsequent actions taken by the Mayor and Council.
The Fain Group has agreed to maintain the initial MBE commitment of 15% included in the original agreement and extend and maintain that same
MBE commitment of 15% to this first amendment. Therefore, The Fain Group remains in compliance with the City's BIDE Ordinance and attests to
its commitment by its signature on the Acceptance of Previous MBE Commitment form executed by an authorized representative of its company.
Chisholm Trail Park is located in COUNCIL DISTRICT 6.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the PARD Dedication Fees, Neighborhood Unit 1-20 and Unspecified - All
Funds projects within the PARD Dedication Fees Fund, and upon approval of the above recommendations and adoption of the attached
appropriation ordinance, funds will be available in the PARD Dedication Fees Fund for the Chisholm Trail Park project to support the approval of
the above recommendations and the execution of the amendment to the Design -Build agreement. Prior to an expenditure being incurred, the Park
& Recreation Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office W. Valerie Washington 6192
Originating Business Unit Head: Richard Zavala 5704
Additional Information Contact: David Creek 5744
Expedited