HomeMy WebLinkAbout2021/01/12-Attachments-M&C 21-0020City of Fort Worth,
Mayor and
DATE: 01/12/21
Texas
Council Communication
LOG NAME: 202018CIPY3C7-STABILEW
SUBJECT
M&C FILE NUMBER: M&C 21-0020
(CD 4 and Haltom City) Authorize Execution of a Contract with Stabile & Winn, Inc. in the Amount of $3,989,987.95 for Combined Street Paving
Improvements, and Water and Sanitary Sewer Main Replacements for 2018 Bond Year Three Street Reconstruction Contract 7 Project, Adopt
Appropriation Ordinances and Amend the FY 2021-2025 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a contract with Stabile & Winn, Inc. in the amount of $3,989,987.95 for combined street paving improvements, and
water and sanitary sewer main replacements for the 2018 Bond Year Three Street Reconstruction Contract 7 project (City Project Nos.
101453 and 102556);
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Water and Sewer Capital Projects Fund in the
amount of $1,592,981.00, transferred from available funds within the Water and Sewer Fund, for the purpose of funding the 2018 Bond Year
Three Street Reconstruction Contract 7 project;
3. Adopt the attached appropriation ordinance adjusting appropriations in the 2018 Bond Program Fund by increasing appropriations in the
2018 Bond Year Three Street Reconstruction Contract 7 project (City Project No. 101453), for the amount of $2,514,771.00 and decreasing
appropriations in the Street Construction/Reconstruction/Rehabilitation programmable project (City Project No. PB0001) by the same
amount;
4. Revise the scope of the streets in this project as described in the 2018 Bond Program from asphalt rehabilitation to concrete reconstruction;
and
5. Amend the FY2021-2025 Capital Improvement Program.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorize a construction contract for paving improvements on approximately 2.65 lane miles
for the 2018 Bond Year Three Street Reconstruction Contract 7, along with water and sanitary sewer improvements on the following streets:
Street
From
To
Scope
Roadway
Ownership
Ellis Road
Muse Street
Sandy Lane
Paving
Fort Worth
Kings Highway
Fain Street*
Wheeler Street
Water/Sewer/Paving
Fort Worth
Oakview Street
Marsalis Street
Airport Freeway
Water/Sewer/Paving
Fort Worth
Seaman Street
E. Belknap Street
Clary Avenue
Water/Sewer/Paving
Fort Worth
Selma Street
Brittain Street
Fort Worth City
Limits
Water/Sewer/Paving
Fort Worth
Selma Street
Fort Worth City
Limits
Beach Street
Water/Sewer/Paving
Haltom City
* The 2018 Bond Book identified Kings Highway limits from Airport Freeway to Wheeler Street. On April 02, 2019 (M&C PZ-3188) the City
Council adopted Ordinance No. 23624-04-2019 to vacate the City right-of-way on Kings Highway from Airport Freeway to Fain Street to be
replatted with the adjoining property for a gas station and convenience store.
On March 3, 2020 (M&C 20-0122), the City Council authorized execution of an interlocal agreement with Haltom City in an amount not to exceed
$700,000.00 for Water, Sanitary Sewer and Roadway Improvements for the portion of Selma Street located in Haltom City between Fort Worth city
limits and Beach Street. The interlocal agreement provided for the inclusion of Haltom City's portion of Selma Street as part of the 2018 Capital
Improvement Program Year 3 project (City Project No. 101453). In addition, as part of the interlocal agreement, Haltom City will reimburse Fort
Worth 100 percent of the cost of the design and construction of the water, sanitary sewer and roadway improvements on Haltom City's portion of
Selma Street. Haltom City will pay its portion over time to be invoiced on a yearly basis at a rate of $100,000.00 beginning in 2020 and continuing
until the project expenses are reimbursed. For administrative reasons, a separate project number (City Project No. 102556) was set up for the
Haltom City portion of the project.
The project was advertised for bid on October 29, 2020, and November 5, 2020 in the Fort Worth Star Telegram. On December 3, 2020, the
following bids were received:
Bidder
Amount
Time of Completion
Alternate 1
(Asphalt Paving)
Alternate 2
(Concrete Paving)
Stabile & Winn, Inc.
$3,990,032.50
$3,989,987.95
365 Calendar Days
Jackson Construction, Ltd.
$4,095,109.50
$4,584,938.00
McClendon Construction
Co., Inc.
$4,171,596.00
$4,197,232.25
The 2018 Bond Program provided for the project streets to be reconstructed with new asphalt and replacement of damaged curb and gutter. In an
effort to secure the most value for the City, staff advertised the project seeking prices for asphalt and concrete reconstruction. Concrete paving
typically has a longer life span and lower maintenance cost than asphalt. Staff recommends award of the contract for Alternate 2 (concrete paving).
The Transportation & Public Works Department's share on this contract is $2,010,271.05. The paving funds for this project are included in the
2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt
associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official intent to
reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and subsequent actions taken
by the Mayor and Council.
The Water Department's share on this contract is $1,346,861.00 will be available in the Water & Sewer Capital Projects Fund for the project (City
Project No. 101453).
Haltom's City share on this contract is $632,855.90 and will be available in the Intergovernmental Contribution Fund for the project (City Project No.
102556).
In addition to the contract amount, $582,763.00 (Water: $105,604.00; Sewer: $73,173.00; TPW: $403,986.00) is required for project
management, material testing and inspection and $167,856.95 (Water: $39,468.00; Sewer: $27,875.00; TPW: $100,513.95) is provided for
project contingencies.
This project will have no impact on the Transportation & Public Works' nor on the Water Department's operating budgets when completed.
The sanitary sewer component of this project is part of the Water Department's Sewer Overflow Initiative Program.
Appropriations for the water, sanitary sewer and paving improvements for 2018 Bond Year Three Street Reconstruction Contract 7 project (City
Project No. 101453) by Fund will consist of the following:
FUND
Existing
Additional Appropriations
Project Total*
Appropriations
2018 Bond Program —
$253,545.00
$2,514,771.00
$2,768,316.00
Fund 34018
Water & Sewer Capital
$216,856.00
$1,592,981.00
$1,809,837.00
Projects — Fund 56002
Project Total
$470,401.00
$4,107,752.00
$4,578,153.00
`Numbers rounded for presentation purposes.
M/WBE OFFICE: Stabile & Winn, Inc. is in compliance with the City's BIDE Ordinance by committing to 3 percent MBE participation and
documenting good faith effort. Stabile & Winn, Inc. identified several subcontracting and supplier opportunities. However, the firms contacted in the
areas identified did not respond or did not submit the lowest bids. The City's MBE goal on this project is 10 percent.
The 2018 Bond Program funding was included in the 2021-2025 Capital Improvement Program for project P130001. In order to administratively
track the spending of all funding sources in one project, appropriation ordinances are needed to move appropriations from the programmable
project to the jointly funded static project. This action will amend the 2021-2025 Capital Improvement Program as approved in connection with
Ordinance 24446-09-2020.
This project is located in COUNCIL DISTRICT 4 and HALTOM CITY.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget of the Water & Sewer Fund and the Street
Construction/Recon/Reha programmable project within the 2018 Bond Program Fund, and upon approval of the above recommendations and
adoption of the attached appropriation ordinances, funds will be available in the W&S Capital Projects Fund and the 2018 Bond Program Fund for
the 2018 Bond Yr 3 - Contract 7 and Selma St - Haltom City projects to support the above recommendations and execution of the contract. Prior to
any expenditure being incurred, the Water and Transportation & Public Works Departments have the responsibility of verifying the availability of
funds.
Submitted for City Manager's Office b� Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Monty Hall 8662