HomeMy WebLinkAbout2021/01/12-Attachments-M&C 21-0024City of Fort Worth,
Mayor and
DATE: 01/12/21
Texas
Council Communication
LOG NAME: 20202018CIPY3C5-MCCLENDON
SUBJECT
M&C FILE NUMBER: M&C 21-0024
(CD 3) Authorize Execution of a Contract with McClendon Construction Co., Inc., in the Amount of $4,478,841.30 for Combined Street Paving
Improvements, and Water and Sanitary Sewer Main Replacements for 2018 Bond Year Three Street Reconstruction Contract 5 project, Adopt
Appropriation Ordinances and Update the FY 2021-2025 Capital Improvement Program (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a contract with McClendon Construction Co., Inc., in the amount of $4,478,841.30 for combined street paving
improvements, and water and sanitary sewer main replacements for the 2018 Bond Year Three Street Reconstruction Contract 5 project;
2. Adopt the attached Appropriation Ordinance increasing receipts and appropriations in the Water and Sewer Capital Projects Fund in the
amount of $2,359,547.00, transferred from available funds within the Water and Sewer Fund, for the purpose of funding the 2018 Bond
Street Reconstruction Contract 5 and 6 project (City Project No. 101452);
3. Adopt the attached Appropriation Ordinance adjusting appropriations in the 2018 Bond Program Fund by increasing appropriations in the
2018 Bond Year Three Street Reconstruction Contract 5 and 6 project, in the amount of $2,959,628.00 and reducing appropriations in the
Street Construction/Reconstruction/Rehabilitation programmable project (City Project No. PB0001) by the same amount; and
4. Revise the scope of the streets in this project as described in the 2018 Bond Program from asphalt rehabilitation to concrete reconstruction.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorize a construction contract for paving improvements on approximately 2.85 lane miles
for the 2018 Bond Year Three Street Reconstruction Contract 5, along with water and sanitary sewer improvements on the following streets:
Street From To Scope
Volder Drive
Oak Forest
Burton Hill Drive
Water/Paving
Drive
Hervie Street Diaz Avenue Wellesley Avenue Paving
Humbert
Faron Street
Horne Street
Water/Paving
Avenue
Libby Avenue
Faron Street
Horne Street
Water/Paving
Libbey
Horne Street
Littlepage Street
Water/Paving
Avenue
Locke Avenue
Mary's Lane
Sappington Place
Water/Sewer/Paving
The project was advertised for bid on October 22, 2020, and October 29, 2020 in the Fort Worth Star -Telegram. On November 19, 2020, the
following bids were received:
Amount
Bidder
Alternate 1
Alternate 2
Time of Completion
(Asphalt
(Concrete
Paving)
Paving)
McClendon
$4,411,984.00
$4,478,841.30
360 Calendar Days
Construction Co., Inc.
Stabile & Winn, Inc.
$5,012,387.75
$4,774,034.75
Reyes Group, Inc.
$5,475,538.50
$6,075,839.50
The 2018 Bond Program provided for the project streets to be reconstructed with new asphalt and replacement of damaged curb and gutter. In an
effort to secure the most value for the City, staff advertised the project seeking prices for asphalt and concrete reconstruction. Concrete paving
typically has a longer life span and lower the maintenance cost than asphalt. Staff recommends award of the contract for Alternate 2 (concrete
paving).
The Transportation & Public Works Department's share on this contract is $2,456,065.30. The paving funds for this project are included in the
2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt
associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official intent to
reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and subsequent actions taken
by the Mayor and Council.
The Water Department's share on this contract is $2,022,776.00 will be available in the Water & Sewer Capital Projects Fund for the project (City
Project No. 101452).
In addition to the contract amount, $616,392.00 (Water: $124,192.00, Sewer: $111,440.00, Paving: $380,760.00) is required for project
management, material testing and inspection and $223,941.70 (Water: $52,897.00, Sewer: $48,242.00, Paving: $122,802.70) is provided for
project contingencies.
This project will have no impact on the Transportation & Public Works' or on the Water Department's operating budgets when completed.
The sanitary sewer component of this project is part of the Water Department's Sanitary Sewer Overflow Initiative Program
Appropriations for the water, sanitary sewer and paving improvements for 2018 Bond Year Three Street Reconstruction Contract 5 project by Fund
will consist of the following:
Fund Existing 11Additional Project Total*
Appropriations Appropriations
2018 Bond Program -
$386,110.00
$2,959,628.00
$3,345,738.00
Fund 34018
Water & Sewer Capital
$784,423.00
$2,359,547.00
$3,143,970.00
Projects - Fund 56002
Project Total $1,170,533.00 $5,319,175.00 $6,489,708.00
*Numbers rounded for presentation purposes
M/WBE OFFICE: McClendon Construction Co., Inc. is in compliance with the City's BDE Ordinance by committing to 5% MBE participation and
documenting good faith effort. McClendon Construction Co., Inc. identified several subcontracting and supplier opportunities. However, the firms
contacted in the areas identified did not respond or did not submit the lowest bids. The City's MBE goal on this project is 16%.
The 2018 Bond Program funding was included in the 2021-2025 Capital Improvement Program for project PB0001. In order to administratively
track the spending of all funding sources in one project, appropriation ordinances are needed to move appropriations from the programmable
project to the jointly funded static project. This action will update the 2021-2025 Capital Improvement Program.
This project is located in COUNCIL DISTRICT 3.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget of the Water & Sewer Fund and upon the approval of the
above recommendations and adoption of the attached Appropriation Ordinances, funds will be available in the current capital budgets, as
appropriated, in the W&S Capital Projects Fund and 2018 Bond Program Fund for the 2018 Bond Yr 3 - Contract 5&6 project. Prior to any
expenditure being incurred, the Transportation & Public Works and Water Departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Maged Zaki 5448