HomeMy WebLinkAbout2021/01/26-Attachments-M&C 21-0080City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/26/21 M&C FILE NUMBER: M&C 21-0080
LOG NAME: 21 FY2021 SECURITY
SUBJECT
(ALL) Authorize Execution of a Security Services Agreement with Edifice Protection Group, Inc. in an Amount Up to $432,000.00 Per Year for
Security Services at the City Property Located at 100 Energy Way
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a security services agreement with Edifice Protection Group, Inc. in an amount
up to $432,000.00 per year for security services at the City property located at 100 Energy Way with four, one-year renewal options.
DISCUSSION:
On December 15th, 2020, City Council approved the purchase of the Pier 1 Building located at 100 Energy Way for use as a municipal facility and
new City Hall (M&C 20-0910). The new City Hall will consolidate the City's operations and functions and will subsequently reduce long-term
operating expenses by replacing older buildings with modern, efficient spaces specifically tailored to City services and by eliminating annual
payments associated with leased facilities. Because the security services are necessary to preserve and protect the public health and safety of the
City's residents, the bid was not advertised. Staff recommends awarding the purchase of security services to the building's current security
provider, Edifice Protection Group, Inc., in an amount up to $432,000.00 per year.
Edifice Protection Group, Inc. will provide security services including first responder assistance, parking enforcement, and trained security officers
to patrol the property. Edifice Protection Group, Inc. will supply the City with necessary security staff at the building that will house City Hall, various
City Departments, and tenants. The security services are necessary to protect City employees, citizens, tenants, and members of the general
public doing business with the City.
No guarantee was made that a specific amount of services would be used. However, the City anticipates spending an amount not to exceed
$432,000.00 per year during the term of the agreement. The agreement will commence once the City closes on the building, will expire on
February 25, 2022, and will include four, one-year renewal options.
PRICE ANALYSIS — There is no recent purchase history for security services with Edifice Protection Group, Inc., however, Property Management
Department staff reviewed the prices and determined them to be fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and purchase agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: Steve Cooke 5134
Additional Information Contact: