HomeMy WebLinkAbout2021/03/23-Attachments-M&C 21-0209City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 03/23/21 M&C FILE NUMBER: M&C 21-0209
LOG NAME: 20MEACHAM BOULEVARD AND NORTH SYLVANIA AVENUE AFA
SUBJECT
(CD 4) Adopt Attached Resolution Authorizing Execution of an Advance Funding Agreement with the Texas Department of Transportation in the
Amount of $707,116.00 with Federal Participation in the Amount Not to Exceed $407,556.00, State Participation in the Amount of $25,093.00 and
Local Participation in the Amount of $274,467.00 for the Meacham Boulevard and North Sylvania Avenue Intersection Improvements Project,
Accept Federal Funding via the Texas Department of Transportation in the Amount of $407,556.00; Authorize the Transfer in the Amount of
$45,284.00 for the Required Grant Match from the 2018 Bond Program Fund to the Grants Capital Projects Federal Fund, Authorize Payment to
the Texas Department of Transportation in the Amount Up to $229,183.00, Adopt Appropriation Ordinance and Amend the FY2021-2025 Capital
Improvement Program (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Resolution authorizing the execution of an advance funding agreement with the Texas Department of Transportation in the
amount of $707,116.00 with Federal participation in the amount not to exceed $407,556.00, State participation in the amount of $25,093.00
and Local participation in the amount of $274,467.00 for the Meacham Boulevard and North Sylvania Avenue project (TxDOT Control
Section Job No. 0902-90-096);
2. Authorize the transfer in the amount of $45,284.00 from the Meacham Boulevard and North Sylvania Avenue project within the 2018 Bond
Program Fund to the Grants Capital Projects Federal Fund for the required grant match;
3. Authorize payment to the Texas Department of Transportation in the amount up to $229,183.00 for the Meacham Boulevard and North
Sylvania Avenue project;
4. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Grants Capital Projects Federal Fund, subject to
receipt of the grant, in the amount up to $452,840.00 for the Meacham Boulevard and North Sylvania Avenue project (City Project No.
103210); and
5. Amend the FY2021-2025 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to adopt a resolution authorizing the execution of an advance funding agreement
(AFA) (Control Section Job No. 0902-90-096) for this Highway Safety Improvement Program (HSIP) project with the Texas Department of
Transportation (TxDOT) and accept the federal grant funds for the construction in the amount not to exceed $407,556.00. After submitting this
intersection for HSIP consideration, it was selected to receive federal funds.
The project includes pedestrian safety and traffic signal improvements as well as pavement reconstruction of left -turn lanes to increase capacity.
The intersection improvements will provide orderly movement of traffic through the intersection while increasing safety for pedestrians and
vehicles.
Since this is a HSIP project, TxDOT will be leading the construction. They will absorb the indirect cost for providing statewide support services to
this federally funded project in the amount of $25,093.00. For this AFA, a 90% (federal) to 10% (local) match is required. Consequently, the
federal and local participation of the grant component are $407,556.00 and $45,284.00, respectively. In addition to the local participation, the City
will provide $229,183.00 (available from M&C G-19306 2018 Bond Program) towards the AFA for engineering, environmental, and construction
as well as to cover additional City scope items identified during the preliminary engineering phase of this project. Before the start of construction,
an advanced payment to TxDOT is required in the amount of $5,118.00. The final payment to TxDOT for local participation will be based on actual
costs.
Funding History Summary for the Meacham Boulevard and
North Sylvania Avenue Project
Fund Federal State Local Appropriation M&C
Amount No.
2018 Bond $0.00 $0.00 $274,267.00 $274,267.00 G-
Program - 19306
34018
ubtotal 11 $0.0011 $0.0011 $274,267.0011 $274,267.00
This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt
is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018)
and subsequent actions taken by the Mayor and Council.
Additional Funding Considered in this M&C for the Meacham
Boulevard and North Sylvania Avenue Project
Federal J
State
Local
Appropriation
Amount
Appropriated
Federal Grant
$407,556.00
$0.00
$0.00
$407,556.00
Match
Unappropriated
Indirect State
$0.00
$25,093.00
$0.00
$0.00
Cost
Appropriated
Local Grant
$0.00
$0.00
F$45,284].00
$45,284.00
Match
Unappropriated
$229,183.00
$0.00
Local Match
Subtotal
$407,556.00
$25,093.00
$274,467.00
$452,840.00
In the TxDOT AFA, the city's total participation is $193,242.00 which was based on original design and construction estimate. Due to some design
change to improve the visibility of the eastbound and westbound left turn movements and an increase in unit prices, additional funds in the amount
of $81,225.00 are required to complete construction. So the new city participation is $274,467.00.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: TxDOT
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be available in the current capital budget, as appropriated, in the Grants Cap Projects Federal Fund for the HSIP Meacham and
Sylvania project. The Transportation and Public Works Department (and Financial Management Services) will be responsible for the collection and
deposit of funds due to the City. Prior to expenditure being incurred, the Transportation and Public Works Department has the responsibility to
validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Tanya Brooks 7861