HomeMy WebLinkAbout2021/03/23-Attachments-M&C 21-0199City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/23/21 M&C FILE NUMBER: M&C 21-0199
LOG NAME: 13P21-0049 AVL & DRIVER PERFORMANCE MONITORING CC PMD
SUBJECT
(ALL) Authorize Execution of a Three Year Agreement for Automatic Vehicle Locator and Driver Performance Monitoring Services with EnVue
Telematics LLC, in an Annual Amount Up to $700,000.00 for the Property Management Department and Authorize an Additional Two Year
Renewal Option for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of a three year agreement for authomatic vehicle locator and driver performance
monitoring servies with EnVue Telematics LLC, in an annual amount up to $700,000.00 for the Property Management Department and authorize
an additional two year renewal option for the same annual amount.
DISCUSSION:
The Property Management Department approached the Purchasing Division to procure an agreement for a comprehensive vehicle tracking
solution that would include automatic vehicle locator (AVL) and driver performance monitoring services. The services will consist of a video -based
risk management and safety training program. The program will provide irrefutable evidence of activities before and after incidents via the
monitoring system's event recorder. The goal of this program is to improve driver training, performance and safety while reducing the number of
driver -caused collisions.
This contract will also allow the City to extend the program to additional vehicles in future years. In order to procure these services, staff issued a
request for proposals (RFP). The RFP consisted of detailed specifications regarding the system requirements and qualifications. The RFP was
advertised in the Fort Worth Star -Telegram on January 27, 2021, February 3, 2021, February 10, 2021, February 17, 2021 and February 24,
2021. The City received 13 proposals.
Proposals were evaluated on best value criteria including the proposer's concept and proposed solution, functional requirements,
experience, comprehensive proposal response and any added value beyond the requirements. Staff from the Code, Water and Property
Management Departments evaluated the proposals submitted and recommend awarding a three-year agreement to EnVue Telematics
LLC with an additional two year renewal option. No guarantee was made that a specific amount of these services will be purchased. The amount
for the Property Management Department's annual requirements is up to $700,000.00 to ensure that spending authority for services is available
throughout the agreement term.
Office of Business Diversity - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and
approved by the OBD, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting
or supplier opportunities are negligible.
In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort
Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Upon City Council
approval, this agreement shall begin upon execution.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment
Sery Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Property Management Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Steve Cooke 5134
Additional Information Contact: Cynthia Garcia 8525
Cristina Camarillo 8355
Expedited