HomeMy WebLinkAbout(0015) M&C 21-0227City of Fort Worth,
Mayor and
DATE: 04/06/21
Texas
Council Communication
LOG NAME: 17PID12 MIDYEARFY21
SUBJECT
M&C FILE NUMBER: M&C 21-0227
(CD 7) Adopt Attached Resolution Amending the Fiscal Year 2020-2021 Budget and Five -Year Service Plan for Fort Worth Public Improvement
District 12 — Chapel Hill and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution approving the revised Fiscal Year 2020-2021 Budget and Five -Year Service Plan for Public Improvement
District 12 — Chapel Hill to reflect amendments associated with a mid -year review; and
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Fort Worth Public Improvement District 12 —
Chapel Hill Fund in the amount of $23,200.00, from available, unreserved fund balance.
DISCUSSION:
The City of Fort Worth Department of Economic Development administers the City's Public Improvement Districts (PIDs) in accordance with
Chapter 372 of the Texas Local Government Code. The City's Operating PID Policy outlines the need to proactively work with the PID managers to
oversee the services being provided by the PIDs and their associated financial positions. Staff, along with the contracted PID management
companies, has conducted mid -year reviews of the Fiscal Year 2020-2021 Budget (Budget) for the Public Improvement District 12 - Chapel Hill
(Chapel Hill PID) and recommend the following adjustments.
The City contracts with FirstService Residential Texas PID, LLC (FirstService) to manage the Chapel Hill PID. FirstService has identified the need
to increase the Chapel Hill PID Budget by $23,200.00 to cover expenses associated with increases to landscaping and a decrease to insurance
line items in the Budget and Five -Year Service Plan. Removal of the insurance line item does not relieve FirstService from acquiring insurance in
the types and amounts required under the contract. All such insurance costs are built into the current management fee.
Revenue adjustments:
Line Items
Previously
Recommended
Amended
to be
Approved FY21
Mid -Year
FY21 Budget
Adjusted
Budget Item
Adjustment
Item
PID
Assessments
$79,451.00
$0.00
$79,451.00
Use of Fund
Balance
$0.00
$23,200.00
$23,200.00
Totals
$79,451.0011
$23,200.001
$102,651.00
Expenditure adjustments:
Line Items
Previously
Recommended
Amended
to be
Approved FY21
Mid -Year
FY21 Budget
Adjusted
Budget Item
Adjustment
Item
Landscaping IL
$28,143.001
$34,708.00
$62,851.00
Insurance
1 $3,708.00
($3,708.00)11
$0.00
Contribution
to Fund
$7,800.00
($7,800.00)
$0.00
Balance
I
Totals
$39,651.00
1 $23,206,0701
$62,851.00
Staff supports FirstService's recommended mid -year budget adjustments. All other previously approved line items not mentioned above remain
the same. Upon approval of the above recommendations, the total budgeted expenses for Fiscal Year 2020-2021 will be $102,651.00. This mid-
year budget adjustment will decrease the unaudited, unassigned fund balance by a total of $23,200.00. The revised Budget and Five -Year Service
Plan will take effect upon approval by City Council. The City and FirstService will amend the existing management contract to reflect the mid -year
adjustment (City Secretary Contract No. 54794).
The Chapel Hill PID is located in COUNCIL DISTRICT 7.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, in the FWPID #12 -Chapel Hill Fund. Prior to any expenditure being incurred,
the Economic Development Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Robert Sturns 2663
Additional Information Contact: Crystal Hinojosa 7808