HomeMy WebLinkAbout(0046) M&C 21-0237City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/06/21 M&C FILE NUMBER: M&C 21-0237
LOG NAME: 13PAMEND EMERGENCY PREPARDNESS EQUIPMENT AND SERVICES AR PD
SUBJECT
(ALL) Authorize Increase to Cooperative Agreement with Safeware, Inc. in the Amount of $125,925.00 Per Year, for a Total Annual Amount of
$225,925.00 for Public Safety and Emergency Preparedness Equipment and Related Service for City Departments
RECOMMENDATION:
It is recommended that the City Council authorize an increase to the cooperative agreement with Safeware, Inc. in the amount of $125,925.00 per
year, for a total annual amount of $225,925.00 for public safety and emergency preparedness equipment and related services for City
Departments using OMNIA Partners, Public Sector Contract No. 4400008468.
DISCUSSION:
On February 28, 2019, the Information Technology Solution Department contacted the Purchasing Division to enter into an Omnia Partners, Public
Sector contract with Safeware, Inc. Purchasing's Assistant Director authorized an agreement in the amount of $100,000.00 for public safety and
emergency preparedness equipment. February 2020, the Information Technology Solution Department authorized the Police Department to utilize
the agreement to make their own procurements. The agreement allows the Police Department's Special Weapons and Tactic (SWAT) Unit to
purchase equipment used during emergency situations such as terroristic threats, hostage rescue, perimeter clearing, and any other crisis
situations.
On January 2021, the Police Department contacted the Purchasing Division requesting assistance to increase the authority under the agreement
by $125,925.00 for a new annual total agreement amount of $225,925.00. The increase in contract authority will allow the SWAT Unit to continue to
purchase additional equipment for personnel such as the Avon Combination System Powered Air Purifying Respirator thats capable of providing
respiratory protection, and a second SAN Hydraulic Breaching Tool Kit which is designed to ease and expedite the ability of SWAT breachers to
gain access to any structure. Both procurements estimating to be over $100,000.00.
The Department will be using funds from their Homeland Security Grant Program -Urban Area Security Initiative (HSGP-UASI) in order to pay for
these expenditures.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This agreement will end on September 30, 2023 to correspond with the term of the Omnia Partners, Public Sector cooperative contract.
This agreement may be renewed in accordance with the terms and conditions of OMNIA Partners, Public Sector Contract No. 4400008468 or
applicable successive OMNIA Partners, Public Sector contracts for the same services at the City's option. This action does not require specific
City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the item. Omnia Partners, Public Sector Contracts have been competitively bid to
increase and simplify the purchasing power of government entities.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
In the event that a cooperative agreement is not renewed, staff would cease making purchases at the end of the last purchase agreement
coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would cease making
purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the cooperative contract
is extended, this Mayor and Council Communication (M&C) authorizes the City to purchase similar products and services under the extended
contracts. If the cooperative contract is not extended, but a new cooperative contract is executed with Safeware, Inc. with substantially similar terms
as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund and the
Grants Operating Federal Fund to support the approval of the above recommendation and the increase to the cooperative agreement. Prior to
any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jesus J. Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Neil Noakes 4212
Additional Information Contact: Cynthia Garcia 8525
A'ja Robertson 8585