HomeMy WebLinkAbout(0031) M&C 21-0270City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/13/21 M&C FILE NUMBER: M&C 21-0270
LOG NAME: 13P ZAYO GROUP AMENDMENT ITS ADK
SUBJECT
(ALL) Authorize the Execution of Amendment No. 3 to Increase City Secretary Contract No. 47307 with Zayo Group, LLC for Internet, and Dark
Fiber Service Using Cooperative Contract GS-35F-070CA for the Information Technology Solutions Department at Various Citywide Locations to
Increase the Annual Amount by $105,012.00 for a New Total Contract Amount of $16,456,020.00
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 3 to City Secretary Contract No. 47307 with Zayo Group, LLC
for television, internet, and dark fiber service using Cooperative Contract GS-35F-070CA for the Information Technology Solutions Department at
various citywide locations to increase the annual amount by $105,012.00 for a new total contract amount of $16,456,020.00.
DISCUSSION:
On November 3, 2015 City Council approved Mayor and Council Communication (M&C) C-27520 to authorize a new agreement with Zayo Group,
LLC for the leasing of dark fiber optic strands and related services. The agreement has provided the necessary physical fiber connectivity upon
which the City's network operates, connecting 64 City facilities.
The City has purchased a new property which will house City Hall in future years. This property will require an initial construction cost of $62,370.00
to install dark fiber and fiber for direct Internet access. The dark fiber will require a monthly service plan thereafter of $1,551.00 per month for a
total annual cost of $18,612.00. This will be accompanied by a monthly direct Internet access (DIA) circuit fee of $1,600.00 per month for a total
annual cost of $19,200.00. This M&C will increase the annual spending authority to allow for that work to be completed at the earliest opportunity,
ensuring there is no delay in construction. In additional to the City Hall, a new circuit is needed at the City's Eagle Mountain data center. This circuit
provides vendor diversity to our DIA environment. There is no needed build out/construction. The monthly cost is $1,600.00 for an annual cost of
$19,200.00.
Information Technology Systems Department (ITS) will be procuring a Distributed Denial of Service (DDOS) protection service. This service will
scrub and clean all City DIA circuits during a DDOS attack. Thus preventing loss of critical City services during such an attack. The total cost of this
service is estimated to be $4,000.00 per month for an annual cost of $48,000.00.
Year Annual Cost
2020 $1,503,612.00
2021-2027 $1,565,982.00
2028 (2 months) $250,602.00
The General Services Administration (GSA) is authorized to offer cooperative purchasing programs to state agencies, public institutions of higher
learning, public school districts and local governments. A local government that purchases goods and services under the Interlocal Cooperation
Act satisfies otherwise applicable competitive bidding requirements.
Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant
law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE — An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
AGREEMENT TERMS — Upon approval of this recommendation, the agreement shall remain in effect in accordance with the City's professional
services agreement and GS-35F-070CA or applicable successive GSA contracts for the same services.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendation and amendment to the contract. Prior to any expenditure being incurred, the ITS Department
has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa
Originating Business Unit Head:
Kevin Gunn
Reginald Zeno
5804
20154
8517
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047