HomeMy WebLinkAboutContract 30267 A
SECRETARV-�7
LICENSE AGREEMENT T NO, ,..
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS LICENSE AGREEMENT is entered into by and between the City of Fort Worth,
Texas (hereinafter referred to as "CITY"), a home-rule municipal corporation situated in Tarrant,
Denton, and Wise Counties, acting by and through its duly authorized Assistant City Manager,
and Child Care Associates, a legally constituted non-profit entity, (hereinafter referred to as
"C CA't)
RECITALS
WHEREAS, on October 1, 1989, the CITY agreed to lease to the CCA, space at various
Community Centers operated by the CITY's Parks and Community Services Department for the
operation of child care facilities; and
WHEREAS, on June 15, 1993, each contract was extended on a month-to-month basis;
and
WHEREAS, the children in the neighborhoods and surrounding areas of the Community
Centers continue to need the services provided by this citywide program; and
WHEREAS, the CCA has requested that the CITY lease the needed space to the CCA
under a ten year agreement in order to continue to provide services to children within Tarrant,
Denton, and Wise Counties.
NOW THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
WITNESSETH :
I.
For and in consideration of the payment of the rental fee set forth and the performance of
the agreements herein, CITY contracts with and does hereby lease to CCA, the nonexclusive use
of such portions of Como, Martin Luther King, Northside, North - �-E ��a -�-���`�e; and
Worth Heights Community Centers dur*ng the weekday hours; such as eas sh wn
on the copies of the floor plans of each building marked as "Exhibit$ A,,13 C, D 4 nd jF
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consisting of a combined total area of approximately 18,011 square feet and hereinafter referred
to as the "Premises". Exhibits "A" through "F" are attached hereto and incorporated herein by
reference.
CCA shall use the Premises for the purposes set forth in this agreement and no other use
of the Centers by CCA shall be permitted unless CCA obtains prior written approval of the
CITY.
The option for the addition of new facilities and the elimination of existing facilities will
may be mutually agreed upon in writing by the CCA and the City and attached hereto as an
amendment to this Agreement.
2.
This lease shall be for a term of 8 years beginning on the 1St day of June 2004, and
terminating on the 30'b day of September 2012.
3.
CCA agrees to pay to CITY, as annual rent for the 2003-04 lease year, the prorated (June
Vt to October 31St 2004) sum of$13,292.13 for use of all the Premises listed below. Said rental
fee shall be due and owing on the first day of June 2 004.
The total annual rental fee for the 2004-05 rental year (November 1 tluough October 31)
is $31,898.72. The lease term rates per community center are as follows:
Como Community Center $504.06
Martin Luther King Community Center $4,397.97
North Tri-Ethnic Community Center 54,477.93
Northside Conununity Center $53454.53
Southside Community Center $9,633.78
Worth Heights Community Center $2,930.45
The rental fee rate for all rental terms following the 2004-05 rental year lease term shall
be adjusted annually in accordance with the Consumer Price Index for the Fort Worth/Dallas area
and 2004 as the reference year. The full rental fee shall be due and owing on or before the first
day of November each succeeding year thereafter.
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Payment of each annual rental fee shall be made at the following address:
Administrative Office
Parks and Community Services Department
4200 South Freeway, Suite 2200
Fort worth, Texas 76 115
or at any other location so designated by the Parks and Conu-nunity Services Director or his/her
designee for the CITE'.
4.
(a) CCA covenants and agrees that it shall take the Premises as CCA finds it. CCA
agrees that it has examined the Premises prior to the execution of this Agreement and is satisfied
with the physical condition of the Premises for the purposes related to this Agreement. Taking
possession of the Premises by CCA for the use for child care facilities shall be conclusive
evidence of its receipt of the Premises in a safe, sanitary and acceptable condition and in good
repair, except for those conditions that are not in good repair which CCA provided City written
notice of and which City failed to reasonably correct.
(b) CCA covenants and agrees to use the Premises solely for the operation of a child
care facility for children and further agrees not to obstruct or interfere in any way with the rights
of the City or injure or annoy other tenants or users of said buildings.
(c) CCA, at CCA's own expense, shall keep the Premises and maintain all equipment
and other properties of the City in a safe, sanitary and acceptable condition and in good repair.
CCA shall restore and yield said Premises, equipment, and all other properties belonging to the
City back to the City at the expiration of the license period or termination of this Agreement in
good or better condition as existed at the commencement of this Agreement and in which CCA
found them.
(d) CCA. will pay the costs of repairing (to its condition immediately preceding the
occurrence of such damage) any damage which may be done to the Premises or any of the
fixtures, structures, or the natural environment by any act of CCA or any of CCA's employees,
agents, officers, or anyone visiting the Premises upon the invitation of CCA including the patrons
of the activity or function for which CCA hereby is leasing the Premises. The City shall
determine whether any damage has been done, the amount of the damage, the reasonable costs of
repairing the damage, and whether, under the terms of the Agreement, the Cp- wrespgnsible.`
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City shall be the sole judge of the quality of the maintenance and/or damage of the Premises,
fixtures, structures, or the natural environment by the CCA.
(e) Any damage by the CCA or others incident to the exercise of privileges herein
granted shall be repaired or replaced by the CCA to the reasonable satisfaction of the City within
thirty days of receipt of written notification from the City.
(f) City does not relinquish the right to control the management of the Premises, or
the right to enforce all necessary and proper rules for the management and operation of the same.
City, through its Manager, Parks and Community Services Director, police and fire personnel and
other designated representatives, has the right at any time to enter any portion of the Premises
(without causing or constituting a temiination of the use or an interference of the use of the
Premises by the CCA) for the purpose of inspecting and maintaining the same and doing any and
all activities necessary for the proper conduct and operation of the community centers; provided
this shall not authorize or empower City to direct the activities of the CCA or assume liability for
CCA's activities.
S.
(a) The City will be responsible for all water, sewer, electricity, gas and waste
disposal utility expenses. CCA NN71 11 be responsible for all communications utility expenses,
including local and long distance telephone charges, computer charges, and cable television
charges related to the use of the utilities by CCA.
(b) Any additional electrical or utility service required by the CCA shall be furnished
at the sole expense of CCA. CCA must obtain written approval from the City of Fort worth
Parks and Community Services Director prior to placing any pen-nanent utility improvements on
the Premises. Any permanent utility improvements shall become the property of the City at the
end of the license term.
(c) CCA agrees to maintain the leased premises in accordance with the Facility
Cleanliness Standards described in Exhibit C as it pertains to the leased area. CCA shall provide
all consumable supplies for their area. These items include, but are not limited to soap, paper
towels, toilet paper, trash bags, and necessary cleaning supplies.
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(d) City shall perform any major cleaning, in. accordance with Facility Cleanliness
Standards described in Exhibit G. City shall provide all necessary cleaning supplies for these
major cleaning standards.
6.
(a) It is agreed that CCA will comply with all federal, state, and local laws, statutes
including all ordinances, charter provisions, rules and regulations of the City of Fort Worth;
including all rules, regulations and/or requirements of the City of Fort Worth Police and Fire
Departments; in connection with the this Agreement and use of said Premises and any other
regulations of any municipal authority of the City of Fort Worth.
(b) CCA shall comply With all Parks and Community Services Department
regulations, policies, and specific requirements for the community centers and shall coordinate
with City staff with regard to use of the Premises. A minimum of one week's notice is required
for use of other areas, conference rooms, gymnasiums, etc by CCA for special events. This is to
ensure the availability of the area and to prevent scheduling conflicts.
(c) CCA will not do or suffer to be done anything on said Premises during the terms
of this Agreement in violation of any such laws, statutes, ordinances, rules, regulations, charter
provisions, directives or requirements. If the City calls the attention of CCA to any such
violation on the part of said CCA or any person employed by or admitted to said Premises by
CCA, CCA will immediately desist from and correct such violation and/or vacate the Premises.
(d) CCA agrees that neither CCA, or its officers, agents, employees, licensees,
invitees or patrons shall make any unlawful, improper, or offensive use of the demised premises
or any part thereof.
(e) CCA shall obtain and pay for all necessary permits, licenses, and taxes from any
governmental agency with jurisdiction thereof and to pay lawful taxes in connection with the use
of the Premises.
(f) All City facilities are designated non-smoking areas. CCA shall direct their staff
to use designated smoking areas only.
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7.
No decorative or other materials shall be nailed, tacked, screwed or otherwise physically
attached to any part of the Premises of the City without the consent of the Director, Parks and
Community Services.
8.
CCA COVENA-NL TS AND AGREES TO AND DOES HEREBY INDEMNIFY,
HOLD HARMLESS AND DEFEND, AT ITS OWN EXPENSE, CITY, ITS OFFICERS,
SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR
SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER FIND OR
CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF THE WORK
AND SERVICES AND PERFORMANCE OF THIS AGREEMENT TO BE PERFORMED
HEREUNDER BY CCA, ITS OFFICERS, AGENTS, EMPLOYEES,
SUBCONTRACTORS, LICENSEES OR INVITEES, WHETHER OR NOT CAUSED IN
ANIHOLE OR IN PART BY THE ALLEGED NEGLIGENCE OF THE OFFICERS
SERVANTS,, EMPLOYEES OF THE CITY. CCA LIKEWISE COVENANTS AND
AGREES TO, AND DOES HEREBY, INDEMNIFY AND HOLD HARMLESS CITY
FROM AND AGAINST ANY AND ALL INJURIES, DAMAGE, LOSS OR
DESTRUCTION TO PROPERTY OF CITY DURING THE PERFORMANCE OF ANY
OF THE TERMS AND CONDITIONS OF THIS CONTRACT, WHETHER ARISING
OUT OF IN WHOLE OR IN PART, ANY AND ALL ALLEGED ACTS OR OMISSIONS
OF OFFICERS, OR EMPLOYEES OF CITY.
If more than one Licensee is named under this Agreement, the obligation of all such
Licensees shall be, and is Joint and several.
City assumes no responsibility for any property placed on the premises, and CCA
expressly releases and discharges City from any and all liability for any loss, injury, or damage to
persons or property that may be sustained during the use and occupancy of the demised premises.
9.
Prior to the time CCA is entitled to any right of access to or use of the Premises, CCA
shall procure, pay for and maintain the following insurance requirements.
1, Commercial General Liability (CGL)
$1,000,000 each occurrence
$2,000,000 aggregate limit
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Coverage shall include but not be limited to the following: premises operations, independent
contractors, product slcompleted operations, personal injury, and contractual liability.
Insurance shall be provided on an occurrence basis, be as comprehensive as the current
Insurance Services Office (ISO) policy.
2, workers' Compensation
Statutory limits
Employer's liability
$1005000 Each accident/occurrence
$100,000 Disease -per each employee
$500,000 Disease - policy limit
3. Automobile Liability
A commercial business policy shall provide coverage on "Any Auto". defined as autos
owned, hired and non-owned.
$1,000,000 each accident on a combined single limit basis
or
$?50,000 Property Damage
$5001000 Bodily Injury per person per occurrence
GENERAL POLICY REQUIREMENTS
• The City of Fort Worth, its Officers, Employees and Volunteers shall be named as an
Additional Insured. Exception... the additional insured requirement does not apply to
Workers' Compensation policies
• Forty--five (45) days notice of cancellation or non-renewal. It would be to the City's
advantage to require the following clause:
Example: "This insurance shall not be canceled, limited in scope or coverage,
cancelled or non renewed, until after forty-five (45) days prior written notice has been
given to the City of Fort Worth.
• Wavier of rights of recovery(subrogation) in favor of the City of Fort Worth.
• The insurers for all policies must be licensed/approved to do business in the State of
Texas. Except for workers' compensation, all insurers must have a minimum rating of A:
VII in the current A. M. Best Key Rating Guide or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is below that
required, written approval of Risk Management is required.
• If insurance policies are not written for specified coverage limits, an Umbrella or Excess
Liability insurance for any differences is required. Excess Liability shall follow form of
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the primary coverage.
■ "Unless otherwise stated, all required insurance shall be written on the "occurrence
basis"". If coverage is underwritten on a claims-made basis, the retroactive date shall be
coincident with or prior to the date of the contractual agreement and the certificate of
insurance shall state that the coverage is claims-made and the retroactive date. The
insurance coverage shall be maintained for the duration of the contractual agreement and
for five (5) years following completion of the service provided under the contractual
agreement or for the warranty period, whichever is longer. An annual certificate of
insurance submitted to the City shall evidence such insurance coverage.
•
The deductible or self-insured retention (SIR) affecting required insurance coverage shall
be acceptable to and approved in writing by the Risk Manager of the City of Fort Worth
in regards to asset value and stockholders' equity. In lieu of traditional insurance,
alternative coverage maintained through insurance pools or risk retention groups, must
also approved by the City's Risk Manager.
• The City, at its sole discretion, reserves the right to review the insurance requirements
and to make reasonable adjustments to insurance coverages and their limits when deemed
necessary and prudent by the City based upon changes in statutory law, court decision or
the claims history of the industry as well as of the contracting party to the City of Fort
Worth. The City shall be required to provide prior notice of ninety(days).
• The City shall be entitled, upon request and without expense, to receive copies of policies
and endorsements thereto and may make any reasonable requests for deletion or revision
or modifications of particular policy terms, conditions, limitations, or exclusions except
where policy provisions are established by law or regulations binding upon either of party
or the underwriter on any such policies.
10.
CCA agrees that if it is a charitable organization, corporations, entity or individual
enterprise having, claiming or entitled to any immunity, exemption (statutory or otherwise) or
limitation from and against liability for damage or injury to property or persons under the
provisions of the Charitable Immunity and Liability Act of 1987, C.P. R.C., § 84.001 et seq., or
other applicable law, that CCA hereby expressly waives its right to assert or plead defensively
any such immunity or limitation of liability as against City. Copy of the documentation stating
this organization's status is due annually to the address specified for Parks and Community
Services in Paragraph 23 of this document.
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11.
The doctrine of respondeat superior shall not apply as between CCA and City and nothing
contained in this Agreement shall be deemed to constitute City and CCA as partners or joint
venturers with each other, nor shall the CCA be considered to be an agent, representative or
employee of the City. CCA shall have the exclusive control of and the right to control its
employees and the details of its operation on the Premises and shall be solely responsible for the
acts and omissions of its officers, agents, employees, contractors and subcontractors.
12.
CCA agrees that, during the use of the Premises, CCA will not subject anyone to
discrimination in any way because of the person's race, color, sexual orientation, national origin,
age, gender, or handicap. No one can be excluded ftom the Premises or denied the benefits of
the Premises because of person's race, color, sexual orientation, national origin, age, gender, or
handicap.
13.
If the United States Department of Homeland Security issues a Level Oran 2e: or Level
Red Ate, the City, in its sole discretion, may close or postpone the opening of the community
centers in the interest of public safety.
14.
With the use and/or provision of amplified or non--amplified music in a City of Port
Worth facility, CCA agrees to assume full responsibility for complying with the Federal
Copyright Law of 1978 (17 U.S.C. 101, et seq.). This law states that the user is responsible for
abiding by royalties, copyrighted works, and securing permission from artists/performers for any
music used.
15.
CCA shall not assign this contract nor suffer any use of the Premises other than herein
specified, nor sublet the Premises or any part thereof without the written consent of City. If
assigned per the written consent of the City, CCA agrees to ensure that any assignee or sublessee
will comply with all terms, provisions, covenants, and conditions of this contract. Ass @g. , _ o
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subletting of this Agreement shall not relieve CCA from any of its obligations under this
Agreement.
16.
A. In the event CCA fails or refuses to fully perform and satisfy all of its covenants
and obligations, whether expressed or implied, the CITY may terminate this Agreement, enter
and obtain possession of the premises and remove CCA without notice to CCA and without
being deemed guilty of trespass and without any liability whatsoever on the part of the CITY.
Such removal and termination shall not relieve or release CCA from any liability or obligation
unto the CITY previously incurred under this lease agreement. CCA hereby grants a lien to the
CITY upon all personal property belonging to CCA in or on the demised premises as a
possessory pledge to secure the timely performance by CCA of all of its obligations hereunder.
In the event of default by CCA, the CITY is and shall be empowered and authorized to seize and
hold all of the personal property belonging to CCA in the above-described premises to secure
such performance. Pursuant to said seizure, CITY is authorized to sell same at public or private
sale and to apply the proceeds thereof first to pay the expenses of sale and to pay all amounts due
the CITY hereunder, holding the balance remaining, if any, subject any Order pertaining to CCA.
A copy of this Agreement shall be the only warrant required.
B. CITY may terminate this lease at any time for any reason upon thirty (30) days,
written notice delivered to the CCA.
C. Any failure of CITY to terminate this lease or the acceptance by CITY of rentals
for any period of time after any breach, default or failure shall not be determined to be a waiver
by CITY of any rights to terminate this lease for any subsequent breach, default or failure.
D. CCA may request mutual termination of this lease with 90-day written notice to
the City in the event Federal funding is not received by CCA for their program.
17.
This written instrument constitutes the entire Agreement by the parties hereto concerning
this license Agreement and the Premises and the obligations of the parties and any prior or
contemporaneous oral or written agreement that purports to vary from the terms hereof shall be
void.
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18.
This Agreement cannot be modified or amended without the written consent of all the
parties hereto and attached and made a part of this Agreement.
19.
This Agreement shall be binding upon and insure to the benefit of the parties hereto and
their respective heirs, executors, administrators, legal representatives, successors and except as
otherwise provided in this contract, their assigns.
20.
Venue shall be in the state courts located in Tarrant County, Texas or the United States
District Court for the Northem District of Texas, Fort Worth Division.
21.
If the Premises or any portion thereof shall be destroyed or damaged by fire or other
calamity so as to prevent the use of the Premises for the purposes and during the periods
specified in this License Agreement or if the use of the Premises by CCA shall be prevented by
act of God, strike, lockout, material or labor restriction by any governmental authority, civil riot,
flood, or any other like cause beyond the control of the City, then this contract shall terminate
and CCA hereby waives any claim against City for damages by reason of such termination.
22.
In case any one or more of the provisions contained in this Agreement are held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision hereof and this contract shall be considered as if such invalid, illegal or
unenforceable provisions were never contained herein.
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23.
All notices required or permitted under this Agreement may be given to a party personally
or by mail, addressed to such party at the address stated below or to such other address as one
party may from time to time notify the other in writing. Any notice so given shall be deemed to
have been received when deposited in the United States mail so addressed with postage prepaid:
CITY:
Director
Parks and Community Services Department
4200 South Freeway, Suite 2200
Fort Worth, Texas 76102
With copy_ to:
Sarah Fullenwider, Assistant City Attorney
1 000 Throckmorton Street
Fort Worth, Texas 767102
CCA:
John Whitcainp, President
Child Care Associates
3000 E. Belknap, Third Floor
P.O. Box 7935
Fort Worth Tx 7611122.
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By executing this Agreement, CCA's agent affirms that he or she is authorized by CCA
to execute this Agreement and that all representations made herein with regard to CCA's
identity, address and legal status (corporation, partnership, individual, etc.) are true and correct.
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EXECUTED on this the day of , 2004.
CITY OF'FORT WORTH DAY CARE ASSOCIATES
By: L B 67
Libby Vat on /61-m A. whitcamp,
Assistant City Manager President and CEO
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ATTEST: �-ontyract Author..a at i oR
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City cretary
APPROVED AS TO FORM AND LEGALITY
D av' Yett, City Attorney
Assistant Cit ttorney
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STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned, a Notary Public in and for the State of Texas, on this day
personally appeared Libby Watson, Assistant City Manager, of City of Fort Worth, known to me
to be the person and officer whose name is subscribed to the foregoing instrument and
acknowledged to me that the same was the act of the said City of Fort Worth, and that he
executed the same as the act and deed of the City of Fort Worth, a municipal corporation of
Tarrant County, Texas and for the purposes and considerations therein expressed, and in the
capacity therein stated.
Subscribed to and sworn before me this ;Z/4"day 204.of o
:r•r AY P��rw.. ROSELLA BARNES
' NOTARY PUBLIC
c
Bate of Texas Notary Public in and for the State of Texas
��-�I-��05
�� Comm. Exp. My Commission Expires:
3
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned, a Notary Public in and for the State of Texas, on this day
personally appeared John A. Whitcamp, President & CEO of Child Care Associates, known to
me to be the person and officer whose name is subscribed to the foregoing instrument and
acknowledged to me that the same was the act of the said Child Care Associates, and that he
executed the same as the act and deed of the Child Care Associates, a non-profit entity, for the
purposes and consideration therein expressed, and in the capacity therein stated.
Subscribed and sworn to before me this �� day of `�' 52004.
N ►y� ROBERT E. DUKE JR, ---
♦'� r�e:'''; Notary Public, of Texas
. _ Notary Public in an �-the State of Texas
. - My Commission Expires
-�,-= Novembef fl31 2007 My Commission Expires:
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FACILITIES CLEANLINESS STANDARDS
Overview
One of the City's Management Priorities and a Strategic Goal of the city council of Fort Worth
emphasize ensuring quality customer service and providing a cleaner more attractive City. Successful
efforts will result in a sanitary, safe and pleasant environment for our citizens, visitors and employees
who come to or work in city facilities. In order to establish general guidelines that will provide direction
for our employees and contractors, cleaning standards have been developed to address these concerns.
The standards are directed primarily at City buildings (example: community centers, public events, city
hall, etc.) that are frequented by the general public. These standards are primarily a base and may be
enhanced by the Department Head or his/her designee. Standards may also be governed by licensing
or professional organization policies. All custodial personnel should be required to participate in
effective custodial and product training on a quarterly basis. It is also important to note, that the volume
of usage will dictate the frequency of each activity.
"Inspect what you expect!"
General (for all facilities)
Bulletin Boards Windows and Doors
CCA - Daily:
• Designated staff conducts inspection of exterior and interior of facility.
Inspection should include:
Litter
Bird and other animal droppings
Outdated materials on bulletin boards
Brochure/Literature Racks
Flyers, notices, etc. inappropriately taped or attached to doors and walls
Light bulbs - City
Graffiti - City
City - Bi-Annually
• Wash/clean windows in facilities, inside and outside. Buildings with multiple multi-storied
windows (City Hall, Will Rogers, Convention center, etc.)- contract for professional
services
Parkinq Lots Garages and Grounds
CCA— Playground area - Daily:
• Inspect for litter, trash or other debris
• Pick up trash, etc.
• Empty trash receptacles, replace liners
City--All other outside areas of community center— Daily:
• Inspect for litter, trash or other debris _-
■ Pick up trash, etc.
• Empty trash receptacles, replace liners ,-
1 of 5 EXHIBIT G
City - Bi--Annually:
■ Power wash surface/floors, walls
Entrances, Lobbies and Corridors — CCA for their Leased areas:
Daily:
• Empty waste baskets/receptacles, remove debris, shift and/or replace sand in smoking
urns (Note: If at all possible, locate smoking area away from the entrance); police
entrance for leaves, litter and remove
• Dust mop and wet mop tiled areas
• Vacuum carpeted areas and mats; remove gum and soiled spots
• Disinfect water fountains
• Clean entrance door glass
Weekly:
• Clean display cases and interior door glass
• Spot clean walls
• Dust lobby/reception area furniture, fire closets and extinguishers
• Restore floor finish on non-carpeted floors
Twice Monthly:
■ Dust high vents, lights, blinds and wall surfaces
Restrooms and Locker Rooms -- CCA for their Leased areas:
Daily:
• Empty waste baskets/receptacles and change liners
■ Restock dispensers: soap, paper towel, toilet tissue and feminine hygiene
• Clean mirrors; clean and disinfect urinals and commodes; clean basins; polish stainless
steel and chrome surfaces
■ Spot wash wall, lockers and partitions
• Sweep and wet mop floors with disinfect solution; ensure that the process is started with a
clean mop
Weekly:
• Damp clean and wipe/polish partitions
Pour at least one gallon of clear water down floor drains
■ Dust wall and ceiling vents
• Wipe/clean doors and wall the
Twice Monthly:
• De-scale fixtures
• Scrub or mop floor thoroughly
? of 5 EXHIBIT-,G-- '
i
Offices and Loun es - CCA for their Leased areas
Daily:
• Empty waste baskets/receptacles inside or placed outside office door
• clean any inner--office restrooms following public restrooms standards
Weekly:
• Empty waste baskets/receptacles and change liners
■ Dust cleared furniture tops, desk lamps and bookshelves
• clean doors, door glass and telephone
• Dust mop and wet mop tiled floors
• Vacuum and remove spots from carpeted floors, fabric chairs and sofas
Monthly:
• Dust coat racks, clocks, window ledges, pipes, vents, blinds and any
Connecting vertical and horizontal wall surfaces
• Restore floor finish on non-carpeted floors
Classrooms, Auditoriums Libraries and Reception Areas - CCA for their Leased areas
(Classrooms and Reception areas)
Daily:
■ Empty waste baskets/receptacles and replace liners
■ clean dry erase or chalk boards and trays
• Vacuum traffic patterns on carpeted floors; remove gum and soil spots
Dust mop and wet mop tiled floors
• clean glass in doors and partitions
Weekly:
■ Dust furniture surfaces and damp clean tabletops
• Empty pencil sharpeners
• Vacuum carpeted areas thoroughly
■ clean door surfaces
Twice Monthly:
■ Restore floor finish on non-carpeted floors
Monthly:
■ Dust high vents, lights, pipes, blinds and connecting vertical and horizontal wall surfaces
Vacuum upholstered chairs
Conference Rooms - City
Daily:
• Empty waste baskets/receptacles
• Clean dry erase and chalkboards and chalk trays
3 of EXHIBIT G
Three (3) Times Weekly:
• Vacuum traffic patterns on carpeted floors and remove gum and soil spots
• Dust mop and wet mop tiled floors
• Clean glass in doors and partitions
Weekly:
• Dust furniture surfaces and damp clean table tops
• Empty pencil sharpeners
• Vacuum carpeted areas thoroughly
• Clean door surfaces
Public Stairs -- City
Daily:
■ Dust mop and wet mop
Weekly:
• Dust handrails, radiators, window ledges, clean risers and ledges
Monthly:
• Dust high vents, lights, pipes, blinds and connecting vertical and horizontal wall surfaces
Copv Rooms - City
Daily:
• Empty waste receptacles and replace liners
• Dust mop ti led floors
• Vacuum carpeted floors, remove gum and soil spots
Weekly:
• Thoroughly vacuum vex its
• Clean door surfaces
Monthly:
• Dust clocks, window ledges and blinds, restore floor finish on non-carpeted floors
Shower Stalls:Community Centers, other Facilities — City
Daily:
• Remove foreign matter and soap. Clean disinfect floors
■ Flush floor with clear water and squeegee dry
• Disinfect shower walls
• Clean beneath shower mats. Clean and disinfect mats
Twice Weekly:
• Clean handles, showerheads and other fixture hardware
■ Scrub and disinfect shower room walls. Remove scum from walls T1
_ Y L
.... .... .-.........ti•fir.w..e.
4 of 5 EXHIBIT G
Break Rooms — City
If used by CCA staff-- dispose of trash, wipe tables, etc.
City- Daily:
■ Clean tabletops with disinfect
■ Empty waste receptacles and replace liners
• Dust mop and wet mop filed areas
■ Vacuum carpeted areas and mats, remove guru and soil spots
■ Disinfect drinking fountains
• Wipe chairs with damp sponge
City - Twice Monthly:
■ Dust vents, lights, pipes and blinds
mnasiums Activity Areas - City
Daily:
■ Empty waste receptacles and replace liners
■ Dust mop court floors and spot clean
■ Dry mop gym floor with recommended product
• Clean glass in doors and partitions
■ Clean and disinfect drinking fountains
■ Remove gum and soil spots
■ Dust mop and wet mop tiled floors
Spot clean walls
Weekly:
■ Vacuum carpeted areas thoroughly
• Clean door surfaces
Clean glass in doors and partitions
■ Vacuum upholstered furniture. Clean all wooden and other furniture
Spray and buff tiled floors; remove scuff marks
Monthly:
• Dust or vacuum vents, lights, pipes, blinds, drapes, etc.
5 of 5 EXHIBIT G
City of Fort Worth, Texas
Mayor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
10/1/02 **L-13409 1 80CHILD 1 of 2
SUBJECT LEASE AGREEMENT WITH CHILD CARE ASSOCIATES FOR SPACE AT VARIOUS
PARKS AND COMMUNITY SERVICES DEPARTMENT FACILITIES
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a lease agreement with Child Care Associates for the use of
space at various Parks and Community Services Department facilities; and
2. Authorize this agreement to begin October 1, 2002, and expire September 30, 2012, at a rental rate
of $31,898.72 in year one, to be adjusted annually in accordance with the Consumer Price Index,
with no options to renew.
DISCUSSION:
Child Care Associates (CCA) uses space in Como, Martin Luther King, Northside, North Tri-Ethnic,
Southside and Worth Heights Community Centers. CCA has been using space in Parks and
Community Services Department facilities by mutual agreement, on a month-to-month basis, since
September 30, 1991. Prior to this date there were individual agreements in effect for the use of space
in each facility. In order to consolidate all prior agreements, the City Council is being asked to approve
a lease agreement with CCA for all facilities. The proposed agreement will allow CCA to continue to
lease space in Como, Martin Luther King, Northside, North Tri-Ethnic, Southside and Worth Heights
Community Centers. The proposed term of the agreement will be for a period of ten years beginning
October 1, 2002, and expiring September 30, 2012, with no options to renew. The proposed rental fee
is $31,898.72 in year one, to be adjusted annually in accordance with the Consumer Price Index.
On October 2, 2001, staff made a presentation to the Governmental Relations Committee (GRC) about
establishing a policy regarding agreement terms with agencies that use Parks and Community Services
Department facilities to provide various community services. City staff was asked by the GRC to gather
additional information, which was presented to the GRC on January 8, 2002. This presentation resulted
in the GRC approving an increase in the fees charged to CCA and other agencies for the use of space
in various community centers to 50% of actual costs incurred.
Staff performed a detailed analysis of operating costs at each facility and allocated these costs to the
various agencies using space in each facility. Staff then developed a cost allocation based on the
percentage allocation of FY1999-2000 actual costs to the Parks and Community Services Department
to support each agency's activity. These costs were based on an allocation of actual expenditures for
operating supplies (janitorial and cleaning), utilities, building maintenance and repair and custodial for
the space each agency occupied in each community center. The allocated cost for CCA, at 50% of
actual costs, is $31,898.72, an increase of $5,932.52 over the $25,966.20 per year that CCA is
currently paying.
City of Fort Worths Texas
r •
Mayor and
DATE REFERENCE NLIMBER LOG NAME PAGE
10/1/02 **L-1 3409 80CH I LD 2 of 2
SUBJECT LEASE AGREEMENT WITH CHILD CARE ASSOCIATES FOR SPACE AT VARIOUS
PARKS AND COMMUNITY SERVICES DEPARTMENT FACILITIES
If approved by the city council, a lease agreement will be developed to allow CCA to continue to use
the aforementioned facilities for a period of ten years. The terms and conditions of the agreement will
govern the use of the leased space, will include an indemnification clause, and will require that the City
be named as a co-insured on the company's liability insurance policy.
On July 10, 2002, the Parks and community Services Advisory Board endorsed the proposed
agreement.
-these facilities are located in COUNCIL DISTRICTS 2, 5, 7, and 9.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that the Parks and community Services Department is responsible for
the collection of all fees due to the city under this agreement.
JP:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
GG01 465255 0807023 $5,004.06
Joe Paniagua 6140 GG01 465255 0808035 $4,397.97
Originating Department Head: GG01 465255 0808026 $4,477.93
GG01 465255 0808022 $51454,53
GG01 465255 0800504 $9,633.78
GG01 465255 0807032 $2,930.45
Richard Zawala 5704 (from) APPROVED 10/01/02
Additional Information Contact:
Sandra Youngblood 5755