HomeMy WebLinkAbout(0026) M&C 21-0292City of Fort Worth,
Mayor and
DATE: 04/20/21
Texas
Council Communication
LOG NAME: 60SCREEKIIP3-THALLELAN
SUBJECT
M&C FILE NUMBER: M&C 21-0292
(CD 8) Authorize Execution of Amendment No. 2 in the Amount of $194,250.00 to an Engineering Agreement with Lockwood, Andrews &
Newnam, Inc. for Sycamore Creek Interceptor Improvements, Phase 3, Authorize Execution of a Contract with Thalle Construction Company, Inc.,
in the Amount of $9,687,177.00 for the Sycamore Creek Interceptor Improvements, Phase 3 Adopt Attached Resolution Expressing Official Intent
to Reimburse Expenditures with Proceeds of Future Debt and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 2 to City Secretary Contract No. 52430, an engineering agreement with Lockwood, Andrews &
Newnam, Inc., in the amount of $194,250.00 for construction support services for the Sycamore Creek Interceptor Improvements, Phase 3
project for a revised contract amount of $1,177,319.00;
2. Authorize execution of a contract with Thalle Construction Company, Inc., in the amount of $9,687,177.00 for the Sycamore Creek Interceptor
Improvements, Phase 3 project;
3. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds of future debt for the Sycamore Creek
Interceptor Improvements, Phase 3 project; and
4. Adopt the attached appropriation ordinance adjusting appropriations in the Water and Sewer Commercial Paper Fund by increasing
appropriations in the amount of $10,860,444.00 in the Sycamore Creek Interceptor Improvements, Phase 3 project (City Project No.
102069) and decreasing appropriations in the Unspecified project (City Project No. UNSPEC) by the same amount.
DISCUSSION:
On June 4, 2019 Mayor and Council Communication (M&C C-29143), the City Council authorized an engineering agreement with Lockwood,
Andrews & Newnam, Inc. (City Secretary Contract No. 52430), in the amount of $897,816.00 for the design of Sycamore Creek Interceptor
Improvements, Phase 3 from Vickery Boulevard to Cobb Park Drive. In addition, the water system at Duval Street will be connected on both
ends of the street at the United States (U.S.) Highway 287 to eliminate a dead end water main.
The agreement was subsequently revised by Amendment No. 1 in the amount of $85,253.00 administratively authorized on May 18, 2020.
As part of Amendment No. 2, the engineer will perform construction support services including shop drawings and submittal reviews, change order
review and site inspections. The proposed project will provide additional capacity and help alleviate wet weather overflows in the Sycamore
Creek Drainage Basin. Construction of the project was advertised for bid on January 14, 2021 and January 21, 2021 in the Fort Worth Star -
Telegram. On March 4, 2021 the following bids were received.
Total 2
Total 1
BIDDER
(Base bid +
TIME OF
(Base bid
Polymer
COMPLETION
Standard
concrete
concrete
manhole)
manhole)
Thalle Construction
$9,544,473.00
$9,687 177.00*
540 Calendar
Company, Inc
Days
S.J. Louis
Construction of
Texas, Ltd.
$10,397,580.75
$10,466,042.07
Bar Constructors,
$10,995,649.07
$11,133,869.07
Inc.
Mountain Cascade
$11,683,041.00
$11,836,630.00
of Texas, LLC
Jackson
$11,743,303.75Fsi1,917,593.75
Construction, Ltd.
Ark Contracting
Services, LLC
L$1
$11,966,379.50
McKee Utility
$12,783,904.00
$13,022,454.00
Contractors, Inc.
William J. Schultz
Inc. dba Circle C
$13,496,645.00
$13,633,495.00
Construction
Company
Bell Construction of
$13,802,170.00
$14,008,346.00
Texas, LLC
*Staff recommends the approval of the low bid received for Total 2 due to the longer life span and reduced maintenance polymer concrete
manholes.
In addition to the contract cost, $578,636.00 (Water: $41,804.00; Sewer: $536,832.00) is required for project management, inspection and
material testing and $261,181.00 (Water: $25,335.00; Sewer: $235,846.00) is provided for project contingency. Furthermore, $139,200.00 is
required for tree mitigation and will be transferred to the Parks Department as applicable at the end of the project.
The project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.
This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund. Available cash within the Water and Sewer
portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used
to provide interim financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds will be used to
reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution. Under federal law,
debt must be issued within approximately three years in order for these expenses to be reimbursable. Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt bond proceeds.
Appropriations for the Sycamore Creek Interceptor Improvements, Phase 3 are as depicted below.
Fund
Existing
Appropriations
Additional
Appropriations
Project Total*
WS Capital Project
2019 — Fund 56016
$1,510,016.00
$0.00
$1,510,016.00
W&S Commercial
$0.00
$10,860,444.00
F$10,860,444.00
Paper— Fund 56019
Water and Sewer
Projects — Fund
$85,253.00
$0.00
$85,253.00
56002
Project Total
$1,595,269.00
$10,860,444.00
$12,455,713.00
*Numbers rounded for presentation.
This project will have no impact on the Water Department's operating budget when completed. The project is part of the Water Department's
Sanitary Sewer Overflow Initiative Program.
DVIN: Thalle Construction Company, Inc. is in compliance with the City's M/WBE Ordinance by committing to seven percent participation on this
project. The City's goal on this project is seven percent.
Lockwood, Andrews & Newnam, Inc. DVIN — A waiver of the goal for Business Equity subcontracting requirements was requested and approved
by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
The project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified - All Funds project within the W&S Commercial Paper Fund
and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S
Commercial Paper Fund for the Sycamore Creek Sewer - Phase 3 project to support the approval of the above recommendations and execution
of the contract. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office bT. Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Liam Conlon 6824