HomeMy WebLinkAbout(0098) M&C 21-0367City of Fort Worth,
Mayor and
DATE: 06/08/21
Texas
Council Communication
M&C FILE NUMBER: M&C 21-0367
LOG NAME: 80BOTANIC GARDEN INFRASTRUCTURE CONSTRUCTION AGREEMENT
SUBJECT
(CD 7) Authorize Execution of an Infrastructure Construction Agreement with the Botanical Research Institute of Texas, Inc. in an Amount Not to
Exceed $2,547,441.00 for the Construction of Certain Capital Improvement Projects at the Fort Worth Botanic Garden
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Infrastructure Construction Agreement with the Botanical Research Institute of
Texas, Inc. in an amount not to exceed $2,547,441.00 for the construction of certain capital improvement projects at the Fort Worth Botanic
Garden.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the City Manager to execute an Infrastructure Construction
Agreement (ICA) with the Botanical Research Institute of Texas, Inc. (BRIT) to fulfill the City's initial obligation to construct, maintain, repair or
relocate certain public infrastructure within the Fort Worth Botanic Garden (Botanic Garden) pursuant to the Management Services Agreement
(MSA) with BRIT (City Secretary Contract No. 54201) (M&C 20-0347, May 19, 2020), collectively defined as "Capital Improvements".
The MSA contains a list of identified Capital Improvements - deferred facility maintenance projects or other capital expenditures - valued
at $4,300,000. On April 7, 2020 (M&C 20-0214), City Council authorized the issuance and appropriation of 2020 Tax Notes in the amount of
$4,300,000.00 for the purpose of performing those projects. Due to BRIT's management presence on -site, it was determined that the most
efficient way to accomplish the City's obligation is to provide funding to BRIT through an ICA so that BRIT can obtain its own contractors and
oversee the work.
With this ICA, the City will reimburse BRIT for an amount up to $2,547,441.00 from the 2020 Tax Notes and FY 2019 PAYG, which included funding
for the design and construction of public utility infrastructure required to support the construction of new facilities at the Botanic Garden. The
balance of the funding will be expended on an as -needed basis.
Project
Project
2020 Tax
2019 BG
Total City
No.
Description
Notes
PAYG
Funding
102820
South Vista
$282,240.00
$201,000.00
$483,240.00
102826
Old Garden Road
Renovation
Fsi,192,856.00
$0.00
$1,192,856.00
Southwest
102827
Quadrant
$495,730.00
$0.00
$495,730.00
Renovations
102828
Rose Ramp
Fountains
$195,179.00
$0.00
$195,179.00
102831
Moon Bridge
1 $50,606.00
$0.00
$50,606.00
102833
Hill Arbor
$35,750.00
$0.001
$35,750.00
102837
Site Amenities
$69,080.0011
$94,080.00
Totals
$2,321,441.00
$226,000.00
$2,547,441.00
This project will have no impact on the Park & Recreation Department's annual operating budget when completed.
The Fort Worth Botanic Garden is located in COUNCIL DISTRICT 7 and is classified as a Special -Use Facility that serves on a City-wide and
regional basis.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Tax Note 2020 Fund and
General Capital Projects Fund for the BG South Vista Drainage, BG Old Garden Road Renovation, BG Southwest Quadrant Renovation, BG Rose
Ramp Fountains, BG Full Moon Bridge, BG Hill Arbor and BG Site Amenities (Water Fntn) projects to support the approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the Park and Recreation Department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: Richard Zavala 5704
Additional Information Contact: David Creek 5744
Joel McElhany 5745