HomeMy WebLinkAbout(0015) IR 21-10611 - Residential Solid Waste Collection.Delivery Contract NegotiationsINFORMAL REPORT TO CITY COUNCIL MEMBERS
No. 21-10611
pRTE� To the Mayor and Members of the City Council June 22, 2021
Page 1 of 2
rrn SUBJECT: UPDATE ON RESIDENTIAL SOLID WASTE COLLECTION
reSERVICE DELIVERY/CONTRACT NEGOTIATIONS
Service Delivery Contract
The City's current residential collections of weekly garbage, recycling and yard waste, and once a month
bulk waste to more than 242,000 service units is currently provided by Waste Management and their
MWBE sub contractor Knight Waste Services. As a part of the City's Pay as You Throw (PAYT) Program
established in 2003, residents pay a monthly solid waste rate associated with the size of their weekly
garbage cart (the more garbage generated the more they pay)— currently $12.50 for 32 gallons, $17.50 for
64 gallons or $22.75 for a 96 gallons. After completing a competitive procurement process, the City
awarded the initial City Secretary Contract No. 28358 in 2003 for ten (10) years (April 1, 2003 to March
31, 2013), including three (3) ten (10) year renewal options. The first extension (28358-E1) was executed
in 2013 and is set to expire in March 2023, unless the City would advance executing the available second
extension.
Comprehensive Review/Contract Negotiations
Over the past nine (9) months, the City Manager's Office has worked with the Code Enforcement/Solid
Waste Division and its consultant, Burns and McDonnell, to complete a comprehensive review of the
current residential waste services contract. The review included creating an internal Solid Waste Task
Force (SWTF) that included representatives from ransportation & Public Works, Law, Property
Management, Planning & Data Analytics, Business Diversity, Economic Development and Finance. In
addition to the residential collections contract, the SWTF also reviewed the additional supplemental service
agreements for recycling processing, cart purchases & maintenance, mulch -compost processing and Drop -
Off Station hauling. Upon completing the review, the SWTF identified potential benefits of advancing a
competitive procurement process and several key contractual service standards that should be included in
the scope of services, if the City determines it would be in the community's best interest. However, the
determination to advance a competitive procurement process will depend on the final results of the current
contract renewal discussions with Waste Management.
In late April, the City and Waste Management agreed to complete the contract renewal discussion within a
strategic method of holding these sessions within a dedicated 60 day period. The initial meeting was held
on May 20, 2021 and included sharing the City's strategic goal and guiding principles toward the expected
results of the contract renewal.
Strategic
Goal:
To provide the best service at the best value for Fort Worth residents, at prices and
service -levels that are competitive with like -sized markets.
Continue to keep Fort Worth a clean and attractive City
Decrease collection service costs
Guiding
Preserve life at the landfill and landfill diversion
Principles:
Improve brush and bulky waste services
Maximize contracting opportunities
Follow business equity ordinance guidelines
Continue to keep Fort Worth a clean and attractive City
These meetings should be concluded in July to support the City's next steps.
ISSUED BY THE CITY MANAGER
FORT WORTH, TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS
No. 21-10611
�.1 June 22, 2021
To the Mayor and Members of the City Council
Page 2of2
r rn
4 SUBJECT: UPDATE ON RESIDENTIAL SOLID WASTE COLLECTION
rers SERVICE DELIVERY/CONTRACT NEGOTIATIONS
Staff Recommendations
Based on the SWTF's comprehensive review and recommendations, and completing Waste Management's
contract renewal discussion, staff anticipates updating City Council in August. In addition, staff expects to
recommend either renewing the second extension with Waste Management or advancing the competitive
procurement process beginning as early as September. Due to the size and complexity of the residential
collection services and supplemental services, the City needs to allow twelve (12) to fourteen (14) months
in advance of potentially changing contracted vendors for these services beginning in April 2023.
Therefore, the competitive procurement process would need to be expedited and completed between
September, 2021 and March 2022 to minimize transition challenges.
For questions regarding this information, please contact Valerie Washington, Assistant City Manager at
817-391-6192.
David Cooke
City Manager
ISSUED BY THE CITY MANAGER
FORT WORTH, TEXAS