HomeMy WebLinkAbout(0015) M&C 21-0547City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/10/21 M&C FILE NUMBER: M&C 21-0547
LOG NAME: 13P ITB 21-0129 CEMENT LIME AND CEMENT SUPER SLURRY TPW ADK
SUBJECT
(ALL) Authorize an Agreement for Cement Lime and Cement Super Slurry with Martin Marietta Materials, Inc. in an Annual Amount up
to $1,168,070.00 and Authorize Four One -Year Renewal Options for the same amount for the Transportation and Public Works Department
RECOMMENDATION:
It is recommended that City Council authorize an agreement for cement lime and cement super slurry with Martin Marietta Materials, Inc. in an
annual amount up to $1,168,070.00 and authorize four one-year renewal options for the same amount for the Transportation and Public Works
Department.
DISCUSSION:
The Transportation Public Works Department (TPW) approached the Purchasing division with the intent to establish an additional purchase
agreement for cement lime and cement super slurry used for street rehabilitation. Currently, there is a contract in place with Martin Marietta
Materials, Inc. based upon a 2019 bid with a contract capacity of $300,000.00. In early 2021, TPW entered into a Interlocal contract with Tarrant
County for street rehabilitation in 26 locations creating an additional need for Cement Lime and Cement Super Slurry. (M&C 21-0089 and 21-
0025). Therefore, Purchasing staff issued an Invitation to Bid (ITB) that consisted of detailed specifications describing the requirements for cement
lime and cement super slurry.
ITB 21-0129 was advertised in the Fort Worth Star -Telegram for three (3) consecutive Wednesdays beginning on May 26, 2021, through June 9,
2021. A total of thirty-four (34) vendors were solicited and a response was received from one (1) potential vendor.
The ITB was evaluated based on the lowest responsible bidder. Staff recommends awarding a one-year agreement to Martin Marietta Materials,
Inc. in an annual amount up to $1,168,070.00 for TPW with four annual renewal options for the same amount. No guarantee was made that a
specific amount of these items would be purchased.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business
Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible
ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City
Council approval provide that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects
Fund for the 2021 ILA with Tarrant County project to support the approval of the above recommendation and execution of the purchase agreement.
Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
William Johnson 7801
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047
Expedited