HomeMy WebLinkAbout(0016) M&C 21-0548City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/10/21 M&C FILE NUMBER: M&C 21-0548
LOG NAME: 13P21-0054 LAB SUPPLIES, CONSUMABLES, AND REPLACEMENT PARTS MGF
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Agreements with Agilent Technologies Inc., Biotage LLC, Fox Scientific Inc., Hach Company, and
VWR International, LLC for Lab Supplies, Consumables, and Replacement Parts in a Combined Annual Amount Up to $720,000.00 for the Water
Department and Authorize Four One -Year Renewal Options For the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive agreements with Agilent Technologies Inc., Biotage LLC, Fox Scientific Inc., Hach
Company, and VWR International, LLC for lab supplies, consumables, and replacement parts in a combined annual amount up to $720,000.00 for
the Water Department and authorize four one-year renewal options for the same annual amount.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize agreements for lab supplies, consumables, and replacement parts. The
goods will aid the Department in preserving and protecting the public health and/or safety of the City of Fort Worth's residents. The purpose of the
items are to analyze various analytes in surface, ground, drinking, reclaim, storm water runoff, and wastewater. To procure these goods, staff
issued an Invitation to Bid (ITB).
The ITB was advertised in the Fort Worth Star -Telegram on Wednesdays during January 13-27, 2021. The bid opened on January 28, 2021 and
six bids were received. Bids were evaluated based on lowest responsible bid. Fisher Scientific was considered non -responsive due to
not providing pricing on the required document "Exhibit A -Line Items" Excel sheet. Staff certifies that Agilent Technologies Inc., Biotage LLC, Fox
Scientific Inc., Hach Company, and VWR International, LLC meet the requirements stated in the specifications. Products will be ordered based on
price and availability. No guarantee was made that a specific amount of products would be purchased.
Renewal Terms: The Agreement may be renewed for four (4) one-year renewal options for the same annual amount. The renewals do not require
specific City Council approval as long as sufficient funds have been appropriated.
Business Equity: A waiver of the goal for M/WBE subcontracting requirements is approved by the Office Business Diversity, in accordance with the
BIDE Ordinance, because the application of the purchase of good or services is from sources where subcontracting or supplier opportunities are
negligible.
Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant
law and the Fort Worth City Code and does note require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to
support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Chris Harder 5020
Additional Information Contact: Cynthia Garcia 8525
Megan Fowler 2057