HomeMy WebLinkAbout(0024) M&C 21-0550City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/10/21 M&C FILE NUMBER: M&C 21-0550
LOG NAME: 20FLOOD RISK MAP UPDATES SUPP APPROP
SUBJECT
(ALL) Authorize Execution of a Professional Services Agreement with Pape -Dawson Engineers, Inc. in the Amount of $380,665.00 to Update and
Improve Flood Risk Mapping Products, Adopt Attached Appropriation Ordinances, and Amend the Fiscal Years 2021-2025 Capital Improvement
Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a professional services agreement with Pape -Dawson Engineers, Inc. in an amount not to exceed $380,665.00 for
the Floodplain Management program project (City Project No. P00045) to update and improve flood risk mapping products;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Stormwater Utility Fund in an amount up
to $380,665.00, from available funds, for the purpose of transferring to the Stormwater Capital Projects Fund and reducing net position by
the same amount;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Stormwater Capital Projects Fund in
the amount of $380,665.00, transferred from available funds in the Stormwater Utility Fund, for the purpose of funding the Floodplain
Management program project (City Project No. P00045); and
4. Amend the Fiscal Years 2021-2025 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of a professional services agreement with Pape -
Dawson Engineers, Inc. in an amount not to exceed $380,665.00 to update and improve flood risk mapping products utilized by City staff and
external customers.
These improved products will help City staff more effectively plan flood mitigation projects and mitigate potential adverse drainage impact from
private development. Additionally they will provide external users with more accurate information for making property purchase/development
decisions and implementing flood protection measures on existing properties.
Primary components of the effort include:
• Refining flood risk boundaries from existing evaluations
• Developing flood risk maps based on more frequent rain events vs. only the 100 year event
• Updating topographic data used to assess flood risk
• Developing public / stakeholder educational components to explain the benefits of the products to various end users, and to provide
instructions and guidance for use
In May 2018, the Transportation and Public Works Department (TPW), Stormwater Management Division, published a Request for Qualifications
(RFQ) for various engineering consulting services. Based on the results of the RFQ, Pape -Dawson Engineers, Inc. was selected as the most
qualified consultant to perform this work effort. The cost of each task order will be based on the actual hours worked at agreed -upon hourly rates.
The total cost of all task orders performed will not exceed $380,665.00. Staff considers the proposed hourly rates to be fair and reasonable for the
scope of services proposed.
Funding for this project was not included in the Fiscal Years 2021-2025 Capital Improvement Program (CIP) due to these flood risk mapping
updates will be drawn from surplus reserve funds in the Stormwater Utility Fund and the surplus reserve amount was not finalized until after the CIP
was approved. This action in this M&C will amend the Fiscal Years 2021-2025 Capital Improvement Program as approved in connection with
Ordinance 24446-09-2020.
Business Equity - Pape -Dawson Engineers, Inc. is in compliance with the City"s Business Equity Ordinance by committing to 5% participation on
this project. The City"s Business Equity goal on this project is 5%.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Stormwater Utility Fund and upon approval of the above recommendations
and adoption of the attached appropriation ordinances, funds will be available in the Stormwater Capital Projects Fund for the Floodplain
Management programmable project. Prior to any expenditure being incurred, the Transportation & Public Works Department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Clair Davis 5981