HomeMy WebLinkAbout(0027) M&C 21-0552City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/10/21 M&C FILE NUMBER: M&C 21-0552
LOG NAME: 20SWM DEOTTE CRAVENS HROM
SUBJECT
(CD 5) Authorize Execution of an Engineering Agreement with DeOtte, Inc. in the Amount of $545,029.00 for Design of the South Cravens Road
Hazardous Road Overtopping Mitigation Project, Adopt Attached Appropriation Ordinance and Amend the Fiscal Years 2021-2025 Capital
Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an engineering agreement with DeOtte, Inc. in the amount of $545,029.00 for design of the South Cravens Road
Hazardous Road Overtopping Mitigation project (City Project No. 103398);
2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Stormwater Revenue Bonds 2020
Fund in the amount of $846,729.00 by increasing estimated receipts and appropriations in the Cravens Hazardous Road Overtopping
Mitigation project (City Project No. 103398), decreasing estimated receipts and appropriations in the Quail Road Hazardous Road
Overtopping Mitigation Project (City Project Number 103053) by the same amount; and
3. Amend the Fiscal Years 2021-2025 Capital Improvement Program.
DISCUSSION:
The engineering agreement recommended by this Mayor and Council Communication (M&C) will provide for engineering and design services
related to the South Cravens Road Hazardous Road Overtopping Mitigation (HROM) project. The project will mitigate the risk of hazardous road
overtopping of South Cravens Road between Oakdale Drive and Baylor Street to better protect drivers from road flooding. The 2020 Stormwater
Revenue Bond will fund this project.
In May 2018, the Transportation and Public Works Department (TPW), Stormwater Management Division, published a Request for Qualifications
(RFQ) for various engineering consulting services. Based on the results of the RFQ, DeOtte, Inc. (DeOtte) was selected as the most qualified
consultant to design this project and proposes to perform design and engineering services for a fee in the amount of $545,029.00. The services
provided will include designing culvert and roadway improvements for South Cravens Road between Oakdale Drive and Baylor Street. This
project will increase the number and capacity of the culverts and raise the roadway to improve protection for drivers by passing the 100-year storm
under the roadway. The engineer will also prepare plans and specifications for construction and provide services during bidding and construction.
Staff considers the fee to be fair and reasonable for the scope of services proposed.
Additional funds in the amount of $301,700.00 are requested for project administration and easement acquisition. Funding for this project was not
included in the Fiscal Years (FY)2021-2025 Stormwater Capital Improvement Program (CIP) as this site had not been identified as a feasible
project. Stormwater revenue bond funds in the amount of $3,200,000.00 were previously appropriated to the Quail Road HROM project (City
Project Number 103053) and will be reallocated to this project since more time is required to develop the Quail Road HROM project due to
complexities associated with its location. If determined to be feasible, the Quail Road project will be re -programmed for the FY 2023 CIP. The
action in this M&C will amend the FY2021-2025 Capital Improvement Program as approved in connection with Ordinance 24446-09-2020.
Business Equity — DeOtte, Inc. is in compliance with the City's Business Equity Ordinance by committing to 12% Business Equity participation on
this project. The City's Business Equity goal on this project is 7%.
This project is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available within the Quail Road HROM project within the Stormwater Rev Bonds 2020
Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the
Stormwater Rev Bonds 2020 Fund for HROM S. Cravens Rd. Culvert Im project to support the approval of the above recommendations and
execution of the contract. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate
the availability of funds.
Submitted for City Manager's Office b� Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Linda Young 2485