HomeMy WebLinkAbout(0038) M&C 21-0558City of Fort Worth,
Mayor and
DATE: 08/10/21
Texas
Council Communication
LOG NAME: 35RANGE VENTILATION SYSTEM
SUBJECT
M&C FILE NUMBER: M&C 21-0558
(ALL) Authorize a Sole Source Agreement with Carey's Heating and Air Conditioning, Inc. to Maintain, Monitor and Repair the Air Ventilation
System for the Weapons Range for the Fort Worth Police Department in the Annual Amount of $157,250.00
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Carey's Heating and Air Conditioning, Inc. to maintain, monitor and repair the
air ventilation system for the weapons range for the Fort Worth Police Department in the annual amount of $157,250.00.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorized the sole source purchase agreement with Carey's Heating & Air Conditioning to
maintain, monitor and repair the air ventilation system for the weapons range training facility for the Fort Worth Police Department. The ventilation
system has been designed, installed and calibrated by Carey's Heating & Air Conditioning, Inc. (Carey's) to ensure safe operation of the range.
Carey's shall provide complete maintenance of the equipment per the manufacturer's suggested maintenance schedule. This work will include coil
maintenance (cleaning), belts, lubrication and equipment checks. Carey's will also provide an annual maintenance to maintain the system to the
original balance and performance specifications. This will include checking all air flows, checking of the control system and resetting components
necessary to restore the system back to original balance and performance. They will also train new range staff on operation of the range
ventilation systems.
BID TABULATION:
Vendor
Customer
Unit Cost
Extended
Quantity
Cost
Carey's Heating and Air
Equipment
$107.250.00
$107.250.00
Conditioning
Maintenance
Carey's Heating and Air
Repairs
$50,000.00
$50,000.00
Conditioning
Total
$157,250.00
PRICE: Service Repairs are not to exceed price.
Business Equity -A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance
with the applicable Ordinance, because the waiver request is based on the sole source information provided.
RENEWAL OPTIONS: This Agreement may be renewed for up to four successive one-year terms at the City's option. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Police Department
has the responsibility to validate the availability of funds.
Submitted for City Manager's Office W. Jay Chapa 5804
Originating Business Unit Head: Neil Noakes 4212
Additional Information Contact: Neil Noakes 4212