HomeMy WebLinkAbout(0050) M&C 21-0493City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/22/21 M&C FILE NUMBER: M&C 21-0493
LOG NAME: 84SURPLUS FURNITURE AND OFFICE MATERIAL DONATION, ETC. POLICY
SUBJECT
(ALL) Authorize the Adoption of the Surplus Furniture and Office Material Donation, Reuse, or Recycling Policy to Promote Waste Diversion from
City Landfills by Enabling Community Reuse of Materials for Certified Educators of Fort Worth Students and Find that the Policy Serves a Public
Purpose
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the adoption of the Surplus Furniture and Office Material Donation, Reuse, or Recycling Policy to promote waste diversion from
City landfills by enabling community reuse of materials for certified educators of Fort Worth students; and
2. Find that the policy serves to carry out the public purpose of supporting the reduction, reuse, and recycling of waste and items discarded by
City of Fort Worth facilities, and that adequate controls are in place to carry out such public purpose.
DISCUSSION:
The City recognizes that City -owned items such as furniture, office supplies, and other office equipment, which are damaged, outdated or out -of -
spec for reasonable use, are not appropriate for resale, and would otherwise be disposed of as waste, may still have reuse value in the
community. City staff became aware that such materials may be beneficial to and could be reused by educators in the City of Fort Worth in their
day to day work with students. As a result, City staff in the Library and Code Compliance Departments collectively drafted the Surplus Furniture
and Office Material Donation, Reuse, or Recycling Policy (Policy).
The Policy creates the Non -Profit Material Reuse Program (MRP), which allows for the redistribution of items such as furniture, office supplies, and
other general office or storage equipment which are damaged, outdated or out -of -spec for reasonable use, are not appropriate for resale, and
would otherwise be disposed of as waste to certified educators of Fort Worth students or residents, including those who facilitate home schooling.
Redistribution would be provided by a non-profit entity registered with the City (MRP Participant).
A MRP Participant can register with the City by submitting a registration form and required documents and information, utilized by City staff to
document the legal status of the non-profit entity. In addition, the MRP Participant shall provide a list of current officers, the purpose of the non-
profit, proof of sufficient insurance coverage, and a sufficient summary of how the MRP Participant will use and distribute materials. An authorized
representative of the non-profit must execute a contract, release of liability, or other appropriate documentation as determined at the sole
discretion of the City. The registration form and all supplemental documents must be updated annually.
Registrations and records will be submitted to and maintained by the Solid Waste Services (SW) administration, under the authority of the Code
Compliance Director. The Director of Code Compliance shall have authority to implement the measures for the reuse, recycle and/or redistribution
of such items from any Department requesting services under this Policy. The City will comply with all state laws and local ordinances when
contracting with an MRP Participant, when applicable. Actual contracts will depend on sufficient funding availability. City management may make
non -substantive changes to the Policy administratively but any eligibility criteria or substantive changes to the Policy will require City Council
approval.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that approval of these recommendations will have no material effect on City funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head:
Additional Information Contact:
Manya Shorr 7707
Marilyn Marvin 7708
Robert Smouse 5153
Expedited