HomeMy WebLinkAbout(0172) M&C 21-0446City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 06/22/21 M&C FILE NUMBER: M&C 21-0446
LOG NAME: 36LAKE WORTH FIRE STATION ALERTING
SUBJECT
(ALL) Authorize Interlocal Agreement with the City of Lake Worth for Fire Station Alerting Services, Authorize the Fire Department to Accept
Reimbursements for One -Time Costs for Initial Equipment Installment and Reoccurring Annual Costs for Fire Station Alerting Services, and
Adopt Attached Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize interlocal agreement to provide fire station alerting services to the City of Lake Worth;
2. Authorize acceptance of reimbursement for one-time equipment installation costs from the City of Lake Worth into the Special Purpose Fund
related to initiating fire station alerting services;
3. Authorize acceptance of annual reimbursements from the City of Lake Worth into the General Fund for reoccurring costs as a result of Fort
Worth handling fire station alerting services;
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund, in the amount of
$2,563.00, from available funds, for the Suburban Dispatching project to facilitate the initial equipment installation to be fully reimbursed by
the City of Lake Worth subject to the need of equipment purchased by the City of Fort Worth; and
5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Fund in the amount of
$1,566.92, from available funds, for the support of equipment, to be fully reimbursed by the City of Lake Worth.
DISCUSSION:
The City of Lake Worth (Lake Worth) shares common geographical boundaries with the City of Fort Worth (Fort Worth) and already participates in
a mutual aid agreement to provide fire protection, emergency medical, and rescue services in each other's jurisdictions. Fort Worth currently
operates a Public Safety Answering Point (PSAP) with the responsibility to receive calls for help and dispatch appropriate fire suppression,
emergency medical, and emergency rescue resources for citizens of Fort Worth and also for Lake Worth through the Fort Worth fire department's
Suburban Dispatching Program (M&C 20-0297). It has become mutually agreeable to incorporate the station alerting service for Lake Worth into
the Fort Worth PSAP for all calls related to fire protection, emergency medical, and rescue services. Doing so will increase efficiencies, reduce
call transfer times between agencies, reduce dispatch delays due to cellular calls, begin regionalization and consolidation approach to
dispatching, and enhance cooperation with adjacent municipalities
Common communications and Information Technology (IT) equipment may be necessary. Fort Worth has agreed to purchase equipment for Lake
Worth if they cannot obtain the specified items to be utilized for dispatching. If Fort Worth accommodates the procurement, appropriations will be
established and reimbursed by Lake Worth. These potential one-time costs will be captured in the Special Purpose Fund, and are calculated on a
per station basis with one station being equipped initially for Lake Worth. The estimated total is $2,563.00.
The equipment will be supported by Fort Worth through existing contracts and city personnel. Annual costs will be paid by Fort Worth and invoiced
to Lake Worth for repayment to the General Fund. Annual recurring costs are expected to be $1,566.92 for the services and maintenance of
equipment and hardware.
Potential one time purchase costs and annual cost of support details are shown below.
Station Alerting Costs - per Station
One -Time
Annual
Support
Alerting System Hardware
CFW PC
$866.45
$0.00
Connectivity - Network
Meraki device
$659.55
$0.00
Internet Circuit - AT&T FirstNet USB
backup
$455.88
Internet Circuit - Spectrum Primary
service
$99.00
$779.88
Network Cabinet and Installation
$938.00
$0.00
Recurring Costs
Meraki License per year
$0.001
$331.16
AL - Station Alerting Costs 1 $2,563.001 $1,566.92
This project will serve ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Lake
Worth
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, execution of the agreement, and adoption of the attached
appropriation ordinances, funds will be available in the General and Special Purpose Funds. The Fire Department (and Financial Management
Services) has the responsibility for the collection and deposit of funds due to the City. Prior to any expense being incurred, the Fire Department
also has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Valerie Washington 6199
Originating Business Unit Head: Jim Davis 6801
Additional Information Contact: Mark Rauscher 6803