HomeMy WebLinkAbout(0176) M&C 21-0449City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 06/22/21 M&C FILE NUMBER: M&C 21-0449
LOG NAME: 36RIVER OAKS FIRE DISPATCHING AND STATION ALERTING
SUBJECT
(ALL) Authorize Interlocal Agreement with the City of River Oaks for Dispatching and Station Alerting Services, Authorize the Fire Department
to Accept Reimbursements for One -Time Costs for Initial Equipment Installment and Reoccurring Annual Costs for Services, and Adopt
Attached Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an interlocal agreement to provide dispatching and station alerting services to the City of River Oaks;
2. Authorize the acceptance of reimbursement for one-time equipment installation costs from the City of River Oaks into the Special Purpose
Fund related to initiating fire dispatching and station alerting services;
3. Authorize the acceptance of quarterly reimbursements from the City of River Oaks into the General Fund for reoccurring costs as a result of
Fort Worth handling fire dispatching and station alerting services;
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund in the amount of
$12,501.34, from available funds, for the Suburban Dispatching and Station Alerting project to facilitate the initial equipment installation to be
fully reimbursed by the City of River Oaks subject to the need of equipment purchased by the City of Fort Worth; and
5. Adopt the attached appropriation ordinance to increase estimated receipts and appropriations in the General Fund, in the amount of
$3,356.74 from available funds, for the support of equipment, both amounts to be fully reimbursed by the City of River Oaks.
DISCUSSION:
The City of River Oaks (River Oaks) shares common geographical boundaries with the City of Fort Worth (Fort Worth) and already participates
in a mutual aid agreement to provide fire protection, emergency medical, and rescue services in each other's jurisdictions. Fort Worth currently
operates a Public Safety Answering Point (PSAP) with the responsibility to receive calls for help and dispatch appropriate fire suppression,
emergency medical, and emergency rescue resources for citizens of Fort Worth. It has become mutually agreeable to incorporate the call -
receiving, dispatching, station alerting, and incident record -keeping functions for River Oaks into the Fort Worth PSAP for all calls related to fire
protection, emergency medical, and rescue services.
Common communications and Information Technology (IT) equipment may be necessary. Fort Worth has agreed to purchase equipment for River
Oaks if they cannot obtain the specified items to be utilized for dispatching. If Fort Worth accommodates the procurement, appropriations will be
established and reimbursed by River Oaks. These potential one-time costs will be captured in the Special Purpose Fund and will be calculated on
a per apparatus station basis with two apparatus and one station being equipped initially. Estimated total for both dispatching and station
alerting is $12,501.34.
The equipment will be supported by Fort Worth through an existing contract with GTS Technology Solutions (GTS). An amendment has been
executed with GTS to allow for managed service providing maintenance and support of the mobile data computers (MDCs). Annual costs will be
paid by Fort Worth and invoiced to River Oaks for repayment to the General Fund. Annual recurring costs are expected to be $3,356.74 for the
services and maintenance of equipment and hardware.
Potential one-time purchase costs and annual cost of support details are shown below:
Apparatus Costs - per Apparatus
One -Time
Quantity
One -Time
Monthly
Annual
Quantity
Annual
Support
Total
Support
Support"
Total
MDC Hardware
Dell Latitude 7224 Rugged (CTO)
$3,554.29
1
$3,554.29
Docking Station (Havis DS-DELL-612)
$541.53
2
$1,083.06
Swivel Mount (Havis C-MKM-102)
$135.58
2
$271.16
HAVIS FIXED ADAPTER PLATETALL:
$56.78
2
$113.56
UNIVERSAL
Havis PKG-KB-208 - Keyboard -with touchpad
$357.01
2
$714.02
Cradlepoint Hardware
IBR 900 Cradlepoint w/ 5 Years NCE (MA5-
$1,037.70
2
$2,075.40
09001200-NNA)
Cradlepoint Antenna (AP-IBR1100-Q-BL)
1 $198.28
2
1 $396.56
Labor/Installation
Labor - Configure MDC
$126.16
2
$252.32
Labor - Install Equipment in Apparatus
$433.96
2
$867.92
Recurring Costs
GTS Management Cost (annual), per device
$152.44
1
$152.44
Cradlepoint Cellular Service - Unlimited (DIR)
$37.99
$455.88
2
$911.76
Cradlepoint NCE per year (after year 5)
1
$62.81
2
$125.62
River Oaks TOTAL - Per Apparatus Costs
$6,441.29
$9,328.29
$37.99
$671.13
$1,189.82
Station Alerting Costs - per Station
One -Time
Quantity
One -Time
Total
Monthly
Support
Annual
Support**
Quantity
Annual
Support
Total
Alerting System Hardware
CFW PC
$866.45
1
$866.45
PA Amp
$610.05
1
$610.05
Locution Hardware (RO engage Locution)
Connectivity - Network
Meraki Device
$659.55
1
$659.55
Internet Circuit - AT&T FirstNet USB backup
$37.99
$455.88
1
$455.88
Internet Circuit - Spectrum Primary service*
$99.00
1
$99.00
$114.99
$1,379.88
1
$1,379.88
Network Cabinet and Installation
$938.00
1
$938.00
Recurring Costs
Meraki License per year
$27.60
$331.16
1
$331.16
River Oaks TOTAL - Station Alerting Costs
$3,173.05
$180.58
$2,166.92
+$2,166.92
Additionally, Fort Worth will invoice River Oaks quarterly for dispatching services provided by the PSAP at the rate of $30.00 per run. This fee
will be reviewed on an annual basis and may be adjusted each year when necessary to account for inflation. This revenue will be deposited to
the General Fund quarterly. Revenue from this agreement is estimated at $33,360.00 annually and includes both hardware support and
operational costs based on an annual run volume of 1,000 per year.
This project will serve ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: River
Oaks
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, authorization of the agreement, and adoption of the attached
appropriation ordinances, funds will be deposited in the General and Special Purpose Funds. The Fire Department (and Financial Management
Services) is responsible for the collection and deposit of funds due to the City. Prior to any expense being incurred, the Fire Department also has
the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Valerie Washington 6199
Originating Business Unit Head: Jim Davis 6801
Additional Information Contact: Mark Rauscher 6803