HomeMy WebLinkAbout(0184) 16-0371_MC_P-11933.pdfCity of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/13/2016
DATE: Tuesday, September 13, 2016 REFERENCE NO.: **P-11933
LOG NAME: 13P16-0371 HACH MAINTENANCE MJR WATER
SUBJECT:
Authorize Sole Source Purchase Agreement with Hach Company for a Total
Amount Up to $431,000.00 for the First Year for OEM Hach Laboratory
Supplies, Replacement Parts, and Maintenance for the Water Department (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council
authorize a Sole Source Purchase Agreement
with Hach Company for a total amount up to
$431,000.00 for the first year for Original
Equipment Manufacturer Hach laboratory
supplies, replacement parts, and maintenance
for the Water Department.
DISCUSSION:
The Water Department will use this Agreement
to purchase Original Equipment Manufacturer
(OEM) Hach laboratory supplies, replacement
parts, and maintenance service on
turbidimeters and other instrumental measuring
equipment located at water treatment plants at
various locations throughout the City.
Hach Company (Hach) is the documented Sole
Source provider for OEM Hach laboratory
supplies, replacement parts, and maintenance
service. The Water Department approved Hach's
Terms and Conditions.
The Agreement included detailed specifications
describing the OEM Hach laboratory supplies,
replacement parts, and maintenance service
requirements at the various water treatment
plants. No guarantees were made that a
specific amount of required items or services
would be purchased. Items will be ordered on
an as -needed basis.
PRICE ANALYSIS - There is an overall increase
of 18 percent in pricing compared to the
previous Agreement awarded August 6, 2013 (M&C
P-11563). The Federal Reserve Economic
Research for precision equipment repair and
maintenance increased 22 percent from 2014 to
2016. Water Department staff reviewed the
proposed pricing and certified that the prices
offered are fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An
administrative change order or increase may be
made by the City Manager in the amount up to
$50,000.00 and does not require specific City
Council approval as long as sufficient funds
have been appropriated.
M/WBE OFFICE - A waiver of the goal for
MBE/SBE subcontracting requirements was
requested by the Purchasing Division and
approved by the M/WBE Office, in accordance
with the BDE Ordinance, because the M/WBE
Waiver is solicited based on the Sole Source
information provided to the M/WBE Office by
the managing department's project manager.
AGREEMENT TERMS - Upon City Council approval,
this Agreement shall begin on September 14,
2016 and end on September 13, 2017.
RENEWAL OPTIONS - This Agreement may be
renewed for up to four successive one-year
terms at the City's option. This action does
not require specific City Council approval
provided that the City Council has
appropriated sufficient funds to satisfy the
City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The approval of this action provides
purchasing authority up to $431,000.00, as
specified. The Director of Finance certifies
that funds are available in the current
operating budget, as appropriated, of the
Water and Sewer Fund and that prior to an
expenditure being made, the Water Department
has the responsibility to validate the
availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project
ID ID
Program Activity Budget
Year
EROUM
Fund Account Program Activity
Reference #
Amount
(Chartfield 2)
Amount
Department Project
ID ID
CERTIFICATIONS:
Budget Reference #
Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Jack Dale (8357)
Jane Rogers (8385)
ATTACHMENTS
1. 16-0371 MWBE Waiver.12df (CFW internal)
2. Hach 1295 Form.pdf (Pubic)
3. Hach EPLS 16.12df (CFW Internal)
4. Hach SS 16.12df (CFW Internal)
5. WATER- 16-00356137.pdf (CFwinternal)