HomeMy WebLinkAbout(0217) M&C 21-0470City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/22/21 M&C FILE NUMBER: M&C 21-0470
LOG NAME: 60PUR IBM HARDWARE CSC 52300 AMEND
SUBJECT
(ALL) Authorize the Amendment of the Agreement with Vertical VAR, LLC d/b/a SPS VAR, City Secretary Contract No. 52300, to Increase the
Contract Amount by $225,000.00 for the Purchase of IBM Hardware, Software, Licenses, Maintenance and Support and Professional Services
for the Upgrade and Configuration of the Water Billing System Server and Components
RECOMMENDATION:
It is recommended that the City Council authorize the amendment of the agreement with Vertical VAR, LLC d/b/a SPS VAR, City Secretary
Contract No. 52300, to increase the contract amount by $225,000.00 for the purchase of IBM hardware, software, licenses, maintenance and
support and professional services for the upgrade and configuration of the Water Billing System server and components.
DISCUSSION:
The Water Department has utilized the services of Vertical VAR, LLC (Vertical VAR) for maintenance and support for the Water Billing System's
core server hardware. Vertical VAR assisted with the replacement of the Water Department's core end of life hardware components during the
2015 migration of all systems. In 2018, the Water Department utilized Vertical VAR for the upgrade of the Water Billing System's IBM hardware,
software, and licenses, as well as to provide ongoing maintenance and support, pursuant to City Secretary Contract No. 52300. This year, the
existing system is reaching the end of its useful life. As a result, the Water Department requests authority to amend the agreement with Vertical
VAR to increase the compensation amount to $320,000.00. The amendment will allow the Water Department to utilize Vertical VAR for IBM
hardware, software, licenses, and the professional services required for the necessary upgrades and configuration of the Water Billing System
server and components before it experiences a failure.
AGREEMENT TERMS — Upon City Council's approval, this agreement shall begin upon execution and expire December 31, 2021.
RENEWAL OPTIONS — The contract is currently in its second renewal term of a possible four one-year renewals at the City's option. Future
renewals of the agreement do not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy
the City's obligation during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative increase or change order may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
BUSINESS EQUITY: A request was sought and approved waiving the requirement of the goal for Business Equity subcontracting. This approval
was provided by the Department of Diversity and Inclusion (DVIN), in accordance with applicable ordinance, because a public or administrative
emergency exists which requires the goods and services to be provided with unusual immediacy.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated, in the Water & Sewer Fund to support
the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office W. Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Charmaine Baylor 6629
Expedited