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HomeMy WebLinkAboutContract 43965 4 Y. CITY SECRETARY CC)NTRACT N001 w PROFESSIONAL SERVICES AGREEMENT This PROFESSIONAL SERVICES EN "Agreeme ') is made and entered into by and between the CITY O T the "City"),, a home rule municipal corporation situated in portions of Tarrant, Denton and Wise Counties, Texas, acting by and through Fernando , its duly authorized Assistant City Manager, and CORBIN. DESIGN, INC., ("Consultant"'),, a Michigan corporation and acting by and through Shelley Steele, its duly authorized vice-president. 1. SCOPE OF SERVICES. 1.1 Consultant hereby agrees to provide the City with professional consulting services for the purpose of wayfind r g design, documentation and implementation., Attached hereto and incorporated for all purposes nc dent to this Agreement is Attachment "A," Scope of Services and Attachment Project Schedule, more specifically describing the services to he provided. hereunder and the schedule to e adhered to. 1.2 Additional services, if any, will be requested in writing by the City. City shall. not pay for any work performed by Consultant that has not been. ordered in writing. It is specifically agreed that Consultant shall not be compensated for any additional word resulting from oral orders of any person. TERM. This Agreement shall expire on, December 31,, 20113, unless terminated earlier in accordance with the provisions of this Agreement., . COMPENSATION. The City shall pay Consultant an amount not to, exceed $128,002.,010 m accordance with the provisions, off.this Agreement and the fee and Payment Schedule attached as Attachment 1113" Compensation, which. is incorporated for all purposes herein. Consultant shill not perform any additional services for the City not specified by this Agreement unless the City requests and p "rol � ire. meriting the additional costs for such services. "h City shall not he liable for any additional expenses of Consultant not specified by this Agreement unless the City first approves such expenses in writing. The Consultant shall provide monthly invoices, to the City. Payment " """°� �'NPJMN194ID91DJP1 7vD IVl@ INJµ,,mp9P,K;NIDDNNf�rc�NUlUl1J91 pµlvAl nupplllllib for services rendered shall al.l he due within thirty (30) days of the unco� to ed &ffbi rma it VpIU I art.c ular services so, ordered and receipt by the City of Consultant's i same. CITY SE o Ft VW)IRTN� PT14IX r yar, >t i uNPlllpl ylwlN11I50;Nl QDi+WuYriIdYYNlI16dJ J1171@ I)jJYyLJV11hiS4LSA411JV(@».PIS"90V91JVdWNWM'+ivON@ SUI1NUIfGWIpdNpMYP11Ml`NNANgUNMlgplwlmprr%umFSMMNMV:mlamtAidtlsNpAkIN9Niu! Professional e i�; SRI Consultant Agreenie nt Corbin Design,Inc.(wayfinding2012), 4. TERMINATION. 4.1. Written Noti.ce., The City or Consultant may terminate this Agreement at any time and for any reason by providing the other party with 30 days written notice of termination. 4.2 Non-,pMrppdation,offunds. In the event no funds or insufficient funds „ e appropriated by the City it are fiscal period for any payments due hereunder, City 111 notify Consultant f such occurrence and this reeme t shall terminate n the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of the ay nts herein agreed upon for which funds shall have been appropriate! 4.3 Duties an tions of the P4,r In the event t City shall pay Consultant for services actually rendered up to the effective date of termination and Consultant shall continue to provide the City with services requestedby the City and in accordance with this, Agreement up to the effective date of termination. All reports,, whether partial or complete, prepared under this Agreement, including any original drawings or doc a eats whether furnished by the City, its officers, agents employees, consultants, or contract rs or prepared by Consultant, shall be or become the property of the City, and shall be fern.s to the City prior to r at the time such services are completed, or upon termination or expiration opt his, Agreement. 5. DISCLOSURE . LI S AND CONFIDENTIAL INFORMATION. Consultant here arra is to the City that Consultant has made full di,sc suer 'n writing f any existing or potential conflicts of interest related to Consultant's services under this Agreement. In the event that any conflicts of interest ,arise after, the Effective Date of this Agreement, Consultant hers agrees gees i that to make full +disc Deus to the City, . writing. Consultant, for self and its officers, tints employees, further agrees that it shall, ' treat all information provided to it by the City as, confidential and shall not disclose any such informAton to a thirct party without the rior written approval of the City. Consultant shall store and maintain ntain C ty information it a secure a r and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City information in any way. o usultant shall notify the City immediately of the security or .Integrity of any City information has been c,o'mpromised. or is believed to have been oo fro ie Professional Services Consultant Agreement Corbin Design,Inc.(way find in g2012) 6. RIGHT TO AUDITO Consultant agrees that the City shall, until the expiration of three (3�) years after final payment under thi.s co�ntract, have access to and the right to examine at reasonable times any directly pertinent books,, documents, papers and records of the consultant involving transactions, relating to this, C'o�ntract at no additional cost to the City. Consultant agrees that the City shall have access during normal working hours to all necessary Consultant facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions, of this, section. The City shall give Consultant reaso�nab�le advance notice of intended audits. Consultant further agrees, to include in all its s'ubcontractor agreements hereunder a pr�ovision to the effect that the subcontractor agrees that the City shall, until expiration of three (3) years, after final payment of the subcontract, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers, and records of such subcontractor involving transactions related to the subcontract, and further that City shall have I al working hours to all subcontractor facilities and shall be provided access during norm I adequate and appropriate work. space in order to conduct audits in comp�liance with the provisions, of this paragraph. City sha,]' give subcontractor reasonable notice of intended audits. 7. INDEPENDENT CONTRACTOR. it is expressly understood and agreed that Consultant shall. operate as an independent contractor as to all rights and privileges granted herein,, and not as agent,,, representative or employee of the City., Subject, to and in accordance with the conditio�ns and p�rovisions of this Agreement, Consultant shall have the exclusive right to control the details, of its, operations and activities and be solely res,po�nsib�le fo�r the acts and omissions of its officers, agents, servants,, employees, contractors, and subcontractors. Consultant, acknowledges that the doctrine of respondeat superiot 14 shall not apply as between the City, its officers, agents,, servants and employees, and Consultant', its offlicers, agents, employees, servants,, contractors and subcontractors. Consultant further agrees, that nothing herein shall be construed as the creation of apartnership or joint enterprise between City, and Consultant. 8, LIABILITY AND INDEMNIFICATION. CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE ANDIOR PERSONA LINJUR Y, INCLUDING DEA TH, TO ANY AND ALL, PE,RSONS, OF ANY KIND OR CHARA,CTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CA USED B Y THE NEGLIGENT A CT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONSUL TANT ITS OFFICERS,A GENTS,SER VANTS OR EMPL 0 YEES., CONSULTANT COVENANTS AND AGREES' TO, AND DOES HEREBY, INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS,AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR Professional Services 3 Consultant Agreement Corbin Design,Inc.(way find ing2012) ..............-11-������������--���-�-,�,.��,,��,-�.�,�,�l.,��,�.,-�.--".-,�,..1-�..�,�,��.--."-.--,�—��.�,�,,�,�-..-.I......................................... LAWSUITS FOR EITHER PROPERTY DAMAGE OR BOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONSUL,TANT'S BUSINESS AND ANY RESULTING LOST PROFITS) ANDIOR, PERSOAAL� INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS I OF ANY KIND OR CHARACTER) WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THIS A GREEMENT, TO THE EXTENT CA.USED BY THE NEGLIGENT A.CTS OR OMISSIONS OR MALFEASANCE OF CONSULTANT, ITS OFFICERS,A,GENTS, SERVANTS OR EMPL,0 YEES, 91 ASSIGNMENT AND SUBCONTRACTING. I r* r Consultant shall not assign or subcontract any of its duties, obligations or i ghts unde this Agreement without the prior written consent of the City. If the City grants, consent, to an assignment, the assignee shall execute a written agreement with the City and the Consultant under which the assignee agrees to be bound by the duties and obligations of Consultant under this Agreement. The Consultant and Assignee shall be jointly liable for all obligati,ons under this Agreement prior to the assignment. If the City grants consent to a subcontract, the subcontractor shall execute a written agreement with the Consultant referencing this Agreement under which the subcontractor shall agree tobe out by the duties, and obligations of the Consultant under this, Agreement as such duties, and obligations may apply. The Consultant shall provide the City with a fully executed copy of'any such subcontract. 104 INSURANCE. Consultant shall provide the City with certificate(s) of insurance documenting policies, of the fo�llo�wing minimum coverage lim.1ts, that are to be in effect p�r�ior to commencement of any work pursuant to this Agreement.* 10.1 Coverage and Limits (a) Commercial General Liability. $1 000,0100 Each, Occurrence $1 000,000 Aggregate (b), Automobile Liability $1 1100101001 Each occurrence on a combined sing,le limit basis Coverage shall be on any vehicle used by the Consultant,., its, employees, agents, representatives in the course of the providing, services, under this, Agreement. Any vehic�le" shall, be any vehicle owned, hired and non- owned (c) W'orker's Compensation-Statutory limits Profess ional Services Consultant Agreenienit Corbin Design,Inc.(wayfinding2012) Employer's liability $100,1000 Each accident/occurrence 1 aerie w per each employee $500001 iseas policy lim,it This coverage may be written as lbws orIKers Compensation and Employers' Liability coverage with lim is consistent with statutory benefits outlined in the Texas workers' Compensation Act (Art, 8308 — 1.01 et se . Tex. Rev. Civ. Stat.), and minimum policy limits for Employers' Liability $100,01010, each cc dent occurrence, $5001,,0010 bodily injury disease policy limit and $10,01,000 per disease per employee (d) Professional i Liabilityi 1 10100,000 Each Claim Limit 1,000,000 Aggregate Limit If coverage is written on a claims ..ode basis, the retroactive date shall be oincid�nt it or prior to the date the contractual agreement. h insurance all be maintained for the duration of the contractual agreement, and for five 5 years following the completion of the service provided under the contractual agreement. T e certificate of insurance shall etas that the coverage s claims-made, and include the retroactive date. An annual certificate of insurance shall be submitted to the City to evidence coverage. 101.2 General Requirements. ..............­.— (a) The commercial general liability and, automobile liability policies shall name the City as an additional insured thereon, as its interests may appear., The term City shall include its employees, officers, officials,, agents, and volunteers in reset to the contracted services. (b) The workers' compensation policy shall include a Waiver of Subirogatioln. (Right o Recovery), in favor of the pity of Fort Worth. (01 A minimum of irty 301 days notice of cancellation or reduction in, limits of coverage shall be provided to the City. Ten (1, dais notice shall be ,acceptable in the event of non-payment o f premium.ium. otice shall be sent to the Risk Manager, pity of Fort Worth,, 10100 Throckmortoin, Fort a t , "l ava 1 , itl caries to the pity Attorney at the same e dress. Professional ional Services 5 Consultant Agreement Corbin Design,Inc.(wayfindiiig2012) (d) The insurers for all policies must be licensed and/or, approved to do business 'in the State of Texas. All *insurers must have a minimum rating of A- VII -in the current A.M. Best Key Rating Guide, or hav easonab�ly equivalent financial strength and solvency to the satisfaction of C sk Management. if the rating is below that required, written approval of Risk Managementis required. ( Any failure on the part of the City to request required, insurance documentation shall not constitute a waiver of the 'insurance requirement. (f) Certificates of Insurance evidencing that the Consultant has obtained all required insurance shall be delivered to the City prior to Consultant proceeding, with any work pursuant to this, Agreement. 11. COMPLIANCE WITH LAWS I L N ORD NANCES R'U' ES AND REGULATIO S. Consultant agrees to comply with, all applicable federal, state and local laws, ordinances, rules and regulations. If the City notifies Consultant of any violation of such laws, ordinances, rules or regulations, Consulta,nt shall immediately desist from and correct the violation. 12. NON-DISCRIMINATION COVENANT., Consultant 'for itself, its personal representatives assigns, subcontractors and successors, in interest, as part of the consideration herein, agrees, that 'in the performance, of Consultant's duties and obligations hereunder, it shall not discriminate, in the treatment or employment of any individual or group of 'Individuals on any basis prohibited by law. if any claim arises from an alleged violation of this non-di scrimi nation covenant by Consultant, its personal representatives, assigns, subcontractors or successors in interest, Consultant agrees to assume such liability and to indemnify and defend the City and hold the City harmless from such claim. 1.3. NOTICES, Notices required pursuant to the provisions of this, Agreement shall be conclusively determined to have been delivered, when (1) hand-delivered to the other, party, its agents,, employees, servants or representatives,, or(2) received by the other party by United States Mail, registered, return receipt requested,, addressed as, follows- To The CITY: To CONSULTANT,- City of Fort Worth Corbin Design, INC. Attn: Planning and Development,Department Attn Shelley Steele, Vice President 1000 roc Dorton 109 ,Ea,s,t Front, Suite 3,04 Fort Worth T'X 76102-63 I I Traverse City, MI 49684 Facsimile.- (817) 392-8016 Professional Services 6 Consultant Agreement Corb�in Design,,Inc.(way fin d ing2012) ........ ............... ...................­.......... .................................... 14. SOLICITATIONOF EMPLOYEES, Neither the City nor Consultant shall, during the term of this, agreement, and additionally for a period of one year after its termination", solicit for employment r employ, whether as employee or independent contractor,, any person who or has been employed y the other during the ter of this agreement, without the o written consent of the personts, employer. 150 GOVERNMENTAL P101WERS... It is understood and agreed that, by execution of this Agreement, the City does not waive or surrender any of its governmental powers. .6 WAIVER.,, The failure of the City or Consultant to insist upon the p�erf r .sacs of any terry or provision r of this Agreement or to exercise any right granted herein shall not constitute a waiver. of the City's or Consultant's respective right to :insist upon appropriate performance or to assert any such right on any future occasion. 7. GOVERNING U. This Agreement shall be construed in accordance with the laws of the State of Tars. If any action, whether real or asserted, at law or m equity, is brought t n the basis of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas Fort Worth Division. 18. S VERABILITY. If any provision of this Agreement ins held by any court of competent Jurisdiction to he invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions,ns, of this A ree ent shall not n ;any way he affecte r impaired. 19 FORCE MAJEURE. The City and Consultant shall exercise their lest efforts, to met their respective duties and o lig,ations as set forth in this Agreement, but shall not be bald liable for any delay or omission in erf rmance due t force seas r other causes beyond their reasonable control (fo�rce rna e re), including, but not limited to, compliance with any government law, ordinance or regulation, acts, of God, acts of the public enemy, fires, strifes, lockonts, natural disasters, ar , riot ateri,al or labor restrictions by any governmental authority, transportation problems and/or,any other similar causes. 20. HEADINGS NOT CONTROLLING. Headings and titles used in this, Agreement are for reference purposes only and shall not he deemed ,a part of this Agreement. Professional Services Consultant Agreement Corbin Design,Inc,(wayfinding2012) 21, REVIEW OF COUNSEL. 0, The part,les ackno�wledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be I * resolved against the drafting party shall not be emp,loyed in the interpretation of this Agreement or exhibits hereto. 22* AMENDMENTS /MODIFICATIONS/'EXT'ENSTIONS. No extension, modification or amendment of this Agreement shall be binding upon a party hereto unless such extension, modification,,, or amendment i's set forth in a written I instrument, which is executed by an authorized representative and delivered on behalf of such party. 23. ENTIRETY OF AGREEMENT. This Agreement, including the schedule of exhibits, attached hereto and any documents, i I nco�rporated herein by reference, contains the entire understanding and agreement between the City and Consultant, their ass,igns and successors in 'interest, as to the matters contained herem. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. 24. SIGNATURE AUTHORITY. The person signing this agreement hereby warrants that he/she has, the legal authority to execute this agreement on behalf of the respective party, and that such binding authority has, been 0, granted by proper, order, resolution, o�r�dina,nce or other authorization of the entity. The other party is fully entitled to rely on this warranty and representation in entering into this,Agreement. [SIGNATURE PAGE FOLLOWS] IN WITNESS HEREOF, the parties hereto have executed this, Agreement in, multi,ples, this day of 2 01 ............. "'R�EO t ATTEST: CITY OF FORT WORTH-., Ile 001k By Mary J. r 10 0 By: 4x�000� City Secretary 10 0 Fernando Costa a I 0 10 0* Assistant City Manager 010 *10000C 0 <>1 Date: OFFICIAL RECORD Professional Services 8 Cl"rY SECRETAU Consultant Agreement FFT. 'W,, (,')fRT Hq TX Corbin Design,Inc.(way find ing20 12) ..................................................................... APPROVED LEGALITY,- CORBIN DESIGN, INC.: Bi L y Melinda Ramos ,? i Assistant City Attorney S C4.01 Steele CONTRACT T RIZ T Date: C: C-25574 TEST. Date Aipv ' : 5 ............fl ,p J/l/'(d?fi�N1J Ii y1 flfl'v.�dNPK 49 uwwimrvmu ,+mrm..rw.r��i i�w�rrc�s ................T.fiPoI l61vNVVUV�t i OF" C r rd,� 111 VI @kW r�+��ari��i�lrxa�umr�w�u��wi�orc�mm�ro�aoi�uommm ,�N � n+umu�IDmmu�d�a,�, wJ Professional Services Consultant Agreement Cram Des,ign,Inc. ayfinwd ng2012 ATTACHMENT "A" Scope for Planai ng Related Services for e gn:d Des�g�_._............... Wayfindinq Slqpa A The scope set forth herein defines the work to, be performed by the CONSULTANT in completing the project. Both the CITY an LT d CONSUANT have attempted to clearly define I the, work to be, perf I orme�d and address the needs of the Project. OBJECTIVE The purpose of this, contract is to complete the wayfinding signage system for Downtown, the Cultural District,, and His,tori Stockyards. The remaining scope of work includes'. designing the full sign, type arrays preparing deli n intent drawings- de veld p,ing sign location plans and sign message, schedules-1 and consulting during the blid, fabrication and installation processes. WORK TO BE PERFORMED 'Task 2. yst mi Delsig!n Task 3., Documentation Task 4. Implementation TASK 2,. SYSTE MI DESIGN. 0 Develop project schedule for Phase Two; 0 Develop, the full sign type array* 0 Present the f'uill sign type array via a WebEx conference call-, 0 Develop the map, artwork (Three non-dimensional district maps with, destination lists and a regional inset map), 0 Revise the full sign type array and map artwork; and 0 Adjust and update the cost estimate. Onsite Meetings.- None ASSUMPTION 0 1 Note that we are designing a system to meet the specific wayfinidin�g! needs of the three Fort Worth districts. Aspects of the system as designed may not meet all applicable llocall planning or zoning codes and may reqiu,ire variances from the local governing authority. If variances are required�, the doicu,mentat,ioln provided by Corbin sign can, be used in the variance appilic,ation,(s). City of Fort Worth,Texas Attachment A P,MIO Release Date.-06.19.21,011O Page 1 of 8 ............... Ou"'ELIVERABLES, A. Digital versions, (PDF and other nat,ive formats such as Word, E,xcel, Ililu�stratoir, and/or In, Des,ign.) of the project schedule, Sign Type Array and cost estimate B. Meeting summaries with act ion items C. Monthly invoices D Monthly progress reports, E. Monthly sche�d�u�le updates with s,chediule narrative des,crribing any current or anticipated schedule changes F Monthly M/WB,E Report Form and Final Summary Payment Report Form TASK 3. DOCUMENTATION. Develop detailed sign, loc,at,ion plan!s and sign message schedules, Develop the audit/demolition, plan; 0 Verify sign, locations and sign messaging onsite, 0 Refine sign location plans and sign message schedules; • Add detailedl specifications to each s,ig�n type, drawiing, • Conduct meetings with 'TXDOT; 40 Refine documentation after TXDO,T meetings; 0 Develop bid documents; and 0 Refine cost estimate and develop a phasing pilan. Task Three Detalils With the CITY's final approval of'thie wayfinding recommendations and des,ign�s, we beiglin i Task Three, Documentation. This task providesinformation necessary fir the spec,ifi�ca,tion, p i urchase,, fabrication and nstallation, of the approved signage system. The resulting, Bid Package consists, of the following: * Sign Location Plans and Sign Message Schedules; * Design Intent Drawings for each sign, type including dimensions, letter heights, ma,ter,ia,l splecificati�oins,, general mounting methods and colt r specifications; and City of Fort Worth,Texas Attachment A, P Release Date-08.27.2010 Page 2 of 8, .......... .................. ....................................... Bid Document consisting of the mat,erial' perfoirmisacs standards, general conditions, 'I'bolilerpilate"' language necessary for a competitive bidding process, and the bid form., The Sign Location Plans and SlIgn Message Schedules identify the, high-level public wayfindingli signage, we have des,igrued for the proposed system, plot its location and define its content. A Sign Location Plan is a site plan that graphically illustrates the preferred location of each proposed s,ign from a wayfindiing standpoint, with: locations d icted as accu�.urately as possible given the plan I s scale. A Si gn Message Schedule defines what each sign gill say, ,identifies the sign type, and lists its location. It also notes whether any graphics are i�ncluded on the sig!n, such as directional arrows, icons, or symbols. The audit/demolition plan will then, be developed. This will include the addition, of existing photo g�raphs and notes in the Slii , Message Sch dual . We ask the CITY to review the Sign Location Plans and Sig n Message Sched�ul,es closely for accuracy. We will modify these documents up to two times before asking for final appr va,l. Using the final Slign Location P'lans and Sign Message Schedules, we update the cost estimate and develop a phasing plan for implementation of the si!gnage elements. Onsite Meetings.- One, two-person trip to complete the site or ASSUMPTIONS Existing wayfinding program may have too an signs,, be unfeasible, in some locations, or be outdated., DELIVERABLIES, A. Digital versions (PDF and other native formats such as Wolrd, Excell, Illustrator, I and/or In Design of the Bid, Package, audit/demolition, plan, verification of the cost estimate and phasing plan B. Meetin,g summarhea with action items C. Monthly invoices D. Monthly progress reports E. Monthly schedule updates with schedule narrative describing i any current or anticipated schedule changes F Monthly M/WBE Report F'olrm and Final Summary, Payment Report Form City Fort Worth,Texas Attachment A PMO Release Date,:08.27.20110 Page 3 of 8 TASK 4. IMPLEMENTATION • Manage the bid p�rocess, • Review shop drawings, color s s stroking documents, etc. Consult with the selected fabricator during fabrication and installation; • Conduct a final inisplect,ion and document requir m ldiifica,tions; and • Develop the Wayfin ing and Signa,ge Standards Manual. Task Four Detalils During Task Four, Implementation, we assist the CITY in an open bid process,., This assistance includes issuing the documents for pricing, evaluating quotations or bids,for compliance with the Bid Package, ranking the fabricators' bids, and awarding contracts for fabrication and installation, of'the signs. Diurin g this, process we-, 0 Develop a mu�tulial�ly acs eptabile list of fabricators to include in the bid process; 0 Issue the Bid Package to the fabricators and other who request it,* • Conduct a pre-bid conference all • Field, bidder questions and issue any needed bid addenda during the bidding perjod'* I 0' Evaluu ate bid I returns, including bid samples and other submittals-, 0 Create a bid analysis spreadsheet, requesting clarification where needed- and 0 Submit the bid analysis and a summary of findings, for,the CITY I s review. Once the CITY selects a fabricator, you hold the pirimary contractual relationship as Owner. It is the responsibility of the awarded fabricator to work from the approved Sign Message Schedule to create individual layouts for every sign face, in accordance with the specifications detailed in the Design Intent Drawings. It is Corbin Dies,i n's responsibility to protect the design intent and assuere faithful implementation f'the sign message, schedu,le and location plans., During this process we., * Work w,ith the selected fabricator to issue necessary document,ation" * Review all pre-f'abiricatin submittals (shop, drawings and color s,ampilles,), 0 Review all keystroking documents for layout and adherence to the design intent,, 0 Work with the, CITY as you verify the accuracy of the messaging in these, documents, City of Fort Worth,,,Texas Attachment A PMO Release Date,:018.27,,2010 Page 4 of 8 ............... • Answer the fabricator's queIstio,nis during the fabrication period • Monitor the fabrication progress via i�g�ita,l photos, and conference calls; Conduct an on-site inspect,ion, of all the sign! age 1 initially purchased as a result of our design services frill wing the, completion of installation; and Compile and submit a list of punch fist items from the on-site inspection to the CITY and the fabricator for the fabricator to correct. I We then develop a Wayfinding and S,ignage Standard's Manual that will be used as a guide in m�aint,a,ining and extending the signag�e program as designed. 'This document will include: A brief review oIf'the issues and object,ives of the wayfinding systeriI Documentation of the approved wayfinding logic, The Wayfinding Action Plan that inc,ludes additional phases of implementation, for the signage elements and recommendations for applying wayfinding logic to relevant communications media; The, finial destination list including terminology for primary and secondary destinations, Annotated depictions of each sign type that note the logic, behiiind its deign and describe its intended use and recap m mend a,tions for maintenance; Recommendations for future project expans,ioIn including general rules, of thiumib regarding sign placement, A list olf'c,onitacts for specific signiag:e and wayfinding u�pdating/replacement needs; An awarded bidder s bid form to simplify reorders and price comparisons; A CD with the Bid Package including; the as bid Sign Location Plans and Sign Message Schedules, and 0 Shop drawings of each sign type. Onsite Meetings.- One,, one-pierson, trip to coImplete the final inspection ASSUMPTIONS 01 An open, advertised bid process will be require Id. pity of Fort Worth,,Texas, Attachment A RIM,Release Date:018.2 7,201101 Page 5 of 8 ........... DIELIVERABLES A. Dligital vers,ions (PD,F and other native for such as, Wordy Excel,, Illustrator, 0 and/or In Design) of the, Wayfi'n:ding and S ignage Standards Manual B. Meeting summaries,wan action items C. Monithily invoices Di. Monthly progress reports E. Monthly schedule updates with scheduffle narrative describlinig any current,or I anticipated schedule changes, F. Monthly M/WBE Report For and Final Summary Payment Report For ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCO VICES Add*lb'onal Servi"'ces, not *includ,e.0 'In, the ex*istlng Sc opp of Serv'i'ces — CITY and ­­­............ CONSULTANT agree that th following services are beyond the Scope of Services described in the tasks above. owever, CONSULTANT can: pirov,i,de these servicesy if needed,, upon the CITY's written request. Any additional amounts paid to the CONSULTANT as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties, before, the services, are performed. These addit,ional services include the following: ■10 Designing or developing.: Custom icons or logos ■ Donor recognition, signs or,sign elements ■ Interior way it sig�nage for any parking decks/garages Presentation materials for use, in education or promotion of the program Electronicl interactive or'fie biased wayfindin�g applications Mocku�p, temporary, prototype or sample signs I including: • Produ�ctio�n,, coordination, or management • Fabrication or installation Determ�iniing eileictrical or s ruc urall re uiremeints for wilding-mou,nted signagie Translating s,i!gn messaging into languages her than E,ngilish Building the logic or providling consulting services for soliciting funding, whether by developing formulas or, identifying potential sources for implemen'tation funds, S Acquiring photography or illustration,, or providing photo direction for use in thi project 0i Services r lated to, development of the CITY"s project f'ilnanicing and/or budget. 0 Performance, of miscellaneous and supplemental services related to the project as requested by the CITY. Cif y of Fort Worth,Texas Aftachment A P 0 Release Date:08.27.20,i0 Page 6 of 8 ............... ............ JR, F'IN�E PRINT 1) Professional Fees for seirvice�s are billed monthly according to the progress of the work together with expenses incurred�, and are payable within 30, days,., No initial payment is, r,equ�ire�d. For any additional services that are requested�, we first define a scope of services sufficient to determine the amount of professional fees required, receiving approval from the CITY before any additional services are provided., If the project is, not co�m�pletedi within 12 months from the date of th�is contract, additional professional fees may be required. The exception will be for those items listed Force Majeure. 2�) Tra,ve�l Expenses, will be billed at the actual cost of'transploirtati:on and living expenses incurred while perfoirming services on the project. Estimated travel expenses fo�r thiis plr,oject i�nc,lude three si�ngle-plerson trips to Fort Worth, TX In order,to maintain cost efficiency and stay within estimated budget guid�elines, we request that meeting dates be confirmed at least two weeks in advance. If the project, is not co,mpileted within, 12 months from the date of this contract, or m�eeting dates are not confirmed at least two weeks, in, advance, additional travel expenses may be requ�ire�d., The exception, will be for those items listed Force Maj,eure., 3), General Expenses will be blilled at actual cost plus,fifteen percent for expenses, we incur on behalf of the project such as art materials, photo-re prod u ction, co,lor laser printing, communication and expressage. The documents provided as part of this proposal inc,lude a version o�f'each document in electronic (Adobe PDF') format. For the purposes of timeliness and cost effectiveness, the Blid Package will be issued to potential blidders in e,lect,roni,c form�at only. Preparation of add�itioinal coplies may require additional general expenses. 4) Maximum Fees: These maximum fees, and expenses apply as long as the scope of the work, remains the same, previously approved materials are not revised, and: the work schedule proceeds directly and efficiently without a d�e�lay that exceeds six months. If It appears that the maximum fees and expenses, co�uld be exceeded for reasons beyond our controly we will notify you, and agree either on new fee and expense l�imits or a new strategy for completing the project with�in the existing fees and expenses. 5�) Reactivation Compensation- If the project is suspended for longer than six months and is subsequently reacti�va,ted, the CITY and Corblin Design shall, prior to reactivation, agree upon a lump sum or other basis of reimbursement to, Corbin Design for any ext,ra start-�up costs occasioned as a result of the wo�rk having been, suspended. The exception will be for those items listed Force Majeure. 6), Leadership Changes: Should the CITY leadership change d!urinig the course of Corbin Design's work, or should new entities,join, the leadership teami, necessitating additiona,l client educationly Coirbin Design may ellect to put its work on, hold until a meeting is he�ld to d�iscuss, project progress to date and future dir�ecti�oni, to assure a smooth transition. Corbin Des,ign's time and expenses appl�icab�le to such meetingl if any, shall be paid by the CITY as an additional expense along with associated fees. 7) Conditions and Responsibilities: The CITY, through the suppliers identified by itself and Corbin Des,ign, will be ultimately responsible for ordering, purchasing, receiving and verifying, the s,ignag�e,, supervising installation and authorizing final payment. Coirbin Design, will not directly purchase or supply any specified items unless it is agre�ed upon prior to the pu�rchase�., City of Fort Worth!,Texas Attachment'A PMO Release Date:08�.27'.20,10 Page 7 of 8 ................ In dea,ling with contractors and suppliers, Corbin Design will act only as, a consultant to the CITY, and the CITY will be so�le�ly responsibile for payments to contractors and suppliers who might be Involved in the work as a re�s,ult of the design services provided by, Corbin Design. Corbin Design will not be held responsible for the failure of contractors or suppliers to satisfactorily perform under their agreements,with, the CITY. The Sign Location Plans provided to the CITY by Corbin Design, are general in nature and not to scale, and reflect locations, deemed desirable for the effectiveness of'the overall wayfinding plan. They do not include exact, locations or provide mounting,, electrical or lands,c,aping�, specifications. The investigation of actual exte�rior site conditions such, as u�nde�rg�rounid utilities, as well as interior conditions including ceiling heigh�ts,,, wall widths and other encumbrances is the responsibil�ity of the CITY and the sign contractor selected to install the signs,. Bid Documents prepared by Corblin Design show design intent, not construction or engineering detail�. The fabricator is r�espons,ible for fabrication, installation, and overall product quality. We expect the more d�etalled development and en�gineer,ing of I the design- intent drawings, and installation, detail to be shown in the �fabirica,to�r's submitted shop drawings. Corbin Design and the, CITY will review al�l shop drawings submitted by the fabricator. Although we would prefer to work with signage contractors mutually selected, by the CITY and Corbin Designy we recognize that certain conditions may require that the co�mpetit,ive bidd�i�ng process for the signage fabrication and i,nstall�ation be open: to, all bidders, regardless of thei!r qualifications. Because an open bid pirocess, is requiredy we reseirv,e the right to, adjust our fees for Task Four based on our evaluation of the qualifications of the su�cces,sf'u�l bidder and the need for additional project, management on Corbin Design's part. We will notify the CITY be�fore issuing a change order for these services., The CITY' is responsible for coordinating the, provision of electrical service to sign locations that require electricity, working with the fabricator to set up s,ign installation schedules, and foillowing up, with the fabricator to verify that all punch list items have been corrected to the CITY's satisfaction. City of Fort Worth,Texas Attachment A PMO Release Date:,08.27.20101 Pag�e 8 of 8 ............................ ............................................ ATTACKMENT B COMPENSATION Des"Ign Serv*lces for Wayfinding Signage Design, Documentation and I'm pliementation Services Cfty Project No. Lump Sum Project I. Cova pensafion A. The CONSULTANT shall be compensated a total lump sum fee of $128,002.001 as summarized in Exhibit B-1 — CONSULTANT Invoice and Section 1V — Summary of Total Project Fees., The total l�umip sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, suppilies, and equipment necessary to deliver the services. B. The CONSULTANT shall be paid monthly payments as described in Section, 11 - Method of Payment. 111. Method of Payment A. Partial payment shall be made to the CONSULTANT monthly upon City's approval of an invoice, prepared and submitted by the CONSULTANT in the format and including content as present ed in Exhibilt B-1 I Progress Reports as required In item 111. of this Attachment B,, and Schedule as required In Attachment D to this Agreement. Bi. The estimated current physical percent compilete as required on the iinivoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Docum nt. C. The cumulative, sum of' such monthly partial fee pay ents shall: not exceed the total current project, budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the CONSULTANT. 111111. Progress Reports A. The CONSULTANT shall prepare and submit to the designated repiresentative of the Pl�anininig and Development Department monthly progress reports and s,chedul s in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:5.19.201O Paige 1 of 4 B-1 ............... ATTACHMENT B COMPENSATION Des*I erv*lces for 01 Wayfinding Sign age Design, Documentation and Implementation Services 01ilty Project No. Lump Sum Project 1. Colmp ens ati'on A., The CONSULTANT shalil, be compensated a total lump sum fee of $128,002.00 as su� m riz,ed in Exhibit B-1 — CONSULTANT Invoice and Section IV — Summary of Total Project Fees., The total lump sum fee shall be considered full compensation 'for the services, described in Attachment A,, including all labor materials, supplies, and equipment necessary to deliver the services. B. The CONSULTANT shall be paid monthly payments as deiscr'ibed in, Section II - Method of' Payment. Method of Payment, A. Partial payment shall be made to, the CONSULTANT mone y upon City's approval of an invoice prepared and, submitted by, the CONSULTANT in the format and including content as presented in Exhiibit B-1, Progress Reports as required in item 111. of this Attachment B, and Schedule as required in Attachment D to this,Agreement B. The estimated current, physical percent complete as required on the 'Invoice shall be calculated from the progress schieldule, as required 'in Attachment D to this Standard Agreement and according to the current version of' the City of' Fort I Worthis Schedule Guldiance Document. C. The cumulative sum of' such monthily part,ial fee payments shall not exceed the total current, project budget including all approved Amen dm nts. D. Each invoice shall be verified as to its accuracy and compiliance with the terms of this Agreement by an officer of the CONSULTANT'., 111111. Progress, Reports A. The CONSULTANT shall prepare and submit to the des,ignated representative of the Pl�anniinig and Devello nt Die la,rtmerit rn nth,ly progress reports and schedules in the format, required by the City. Ciity of Fort Worth,Texas Aftachment B PMO,Official Release Date:,5.1�9,201,0 Pagi e 1 of 4 B-1 ............... .................................................. ..................... A T'TACHMEN:T B COMPENSATION IV. Summary of Total Project Fees Hr m Primary Responsimbollolty Fee Amount % Prime Consultant Corbin, Design, Inc. Wayfind g design, $1067802.010 83.4 documentation & implementation .................. .................. ........ Proposed DBE Sub,-Consultants I I MX2 Resources, LLC Assist with wayfinding $7,0140.00, 51.5 documentation & implemeintatio�n field work ................................................ Nip-MIWBE, Consultants Kimley-Horn and Assist with, wayfin ding design, $1411601.00 11.1 Associates, Inc. documentation & implementation TOTAL $12,181002.00 Pr9ject Number & Name Total Fee DBE Fee Wayfinding Signage Final Desi,gni,, $7,0140.00 Documentation & Implementation ............ $128,002.00 5.5% City, DBE Goal = 5% Consultant Committed Goal = 5% City of Fort Worth,Texas Attachment B PMO Official,Release Date:5.19.20,10 Page 2 of 4, B-2 ........................ ........... EXHIBIT "131-1 CONSULTANT INVOICE (Supplement to, Attachment, B) 0 Insert required invoice format following this, page, i,ncl'i ud lip ng negotiated total budget and allocations of bluidagets across work types and work phases. City of Fort Worth,Texas Attachment B PMO Official,Release Date:5.19.20 11 0 Page 3 of 4 B-3 ..................................------ EXHIBIT 6413-12%1 CONSULTANT LEVEL OF EFFORT' (Supplement to Attachment B) Insert levei of effort following this page City of Fort Worth,Texas Attachment B PM 0 Off iciall RelIease Date*5.19.201 0 Page 4 of 4 B-4 IJoN w j" y G 7 ;r Jv to Ix i 1 r or " * % E mo N m CL gYNj " U I " W Kr CL C " M M 0)N^- CO)to 00 i rl-61l 6r*6q 60 Is 0 „ r ��� I Mfr r, C C C C, N f s C C N 7 o CC)C IC)C N C a C N to CA CNN C gg to f d i✓ C n'r rr✓ i CL f- f/� A C � N� � � �%".�: � � �'" � �CN � 'air, a � C � of g fM .. � 0 0 0 CY 0 0 0 0 NON N of Y r to fr' 01 V , 7r b New r' Ill co ca I." CL LU: ,f " ppq rm( ,0 CL m # Wf'r�i ,. N* IN Ni 1 11 day �" w ;( " CLl� I , l � r n 0 It NI C14 0 CD N Pi 3 t,. �;rl ft }ir k` , !J s, r „u1 lE cr ;iiN a ;dr, d95 E IN d�N E A / f; %7 I j(" J, (i CL r 0 3 N N ?y � "� % f Cod C c rs , IN 0 CL 0 rt pN , cz E �5 4 0- CL "" � 4 + J 4 1 y �to Q.LL u V o a. CL CL N �� � � c 2 �ANN E NN 7'I�N� � � . it ... 3% �Na" N 0 0.W N ui two If(� o, N CN N CAN I ,N M Mi M M M M m m( r 10, 'q ;r li ' W 4P,N i x Li *^ ry CL N CN Attachment"D" Corbin Design October 2,3,, 2012 Wayfinding Si'gnage Project Schedule Design Tasks Corbin Submits Partial Sign Type Array to Giant Te,a / �Sundaince/Staikeholdler�s October 30, 3012 ................ ................ ....................... ------------------- ..m._..... Client Tea mi/Su nd�aince/Sta�keho�l ders Return Comments on Partial Sign Type Array November 6, 2012 .............. ..........- .............. ...................... complete revisons,to,Partial Sign,Type Array and develop,Complete sign'Type Array - - ", --- '-_' 6''n"................................................ ...N.........I..o........v..embr 16, 2012 b I en t Tea m 6 6, anc e/St ak eh 61 ders Re furnCme n ts ..................... Complete Sign Type Array Novem,bler 28, 2012 ........... ........................... ............ ............ ........... .......... Corbin,Completes Final Revisions to Complete Sign Type Array December 14, 2012 ........................-------------- ............... ............................. ...........-........................................... .............-.......... Client Team, M�ee,ts with TxDO,T to,review Sign Type Array December,1T,2012 ....................... ............................... .......... Corbin Completes signage Design, Revisions requested by TOOT December 31,2012 Documentation Tasks Lorbi'n develops Sign Message Scheclule/Sign Location Flan November 2012 ................. ............... .......... ...... ..................................... Corbin performs site work December 3-7,2012 ............................... ................................ ............................................. Corbin revises SMS/SLP after site work and develops Bid Package for Client Team rev�iew December 10-3,1,,2012 ...............................................................................................I................................ ..........-................................... Client Team review of Bid Package January 2-18,2013 ............................................... ............. ................................. Corbin revises Bid Paickage(Design Intent Drawings,Sign Message Schedule and sign Location Plan) J�anuilary 21-31,2013 DOT'Revielw TXDO,T Review of idl Package(Design Intent Draiwi ngs, Sign Location Plan and Sign Message,Schedule) February-June,,2013 ................ ....... .............................................................. Revisions to Bid Package as requested by TOOT July 1-12,2013 Sid Bid Issue July 15,, 2013 ...................... --------- .................................................................................................................................................. ----------- ----------------- .................. ............ ..................................................... Bids Due August 5,,2 13 .................................... ........................._.............. ........ .................................................................................................--------- .......................................................................................................... ...... Bid Evaluation and Recommendations August 6-16,, 20,13 ---------- ........................... ............... ........... -------------.......................................................................................................... Bid Award August 191,,2013 Fabrication;and installation Awarded B,idder Submits Shop Drawins/P�aiint& N Material ,Samples September 6,2013 ..................................­111............ .................................................................------ ............ .................................................................................................. ....................... Awarded Bidder Subm,its Keystroke Proofs September 13,,,2013 ..........................................................­­.....­......................... ...........................................................---- Deaidl�in,e for Approval of Shop Drawings/Paint&Material Samples,and Keystrokes, September 27,20,13 ............................................ ....................................................................... ....... Fabrication (9 weeks) September 30-Novembler 29,20,13 ............................ .........­- _tilfi o u-'n 6a't_i6_n_w­_6'r`k.......b''e"...gi�n s b­6'"f-ors re-�-e-ni-d o f........................... fabrication) Novem,bler 11- mbler 20, 2013 �M&C'Review Page 1of2 Official site of smile City of or Worth,T as FoRTWovn CITY COUNCIL AGENDA ...... 'lye" COUNCIL ACTION, Approved on 5/1/2012 ADMOM,M61/ AT 5/1/2012 REFERENCE NO.io' **C l-25574 LOG NAME., 06WAYFI IN'G PROJECT PIUBlLI CODE*- C TYPE: CONSENT C NO HEARING: SUBJECT:, Authorize Execution with Corbin Design, Inc.,, of a Professional Services,Agreement in the Amount of$180,0010.010 for Redesign and Implementation of the Wayfinding Project for Downtown, the Cultural District, and the H�i�storic, Stockyards (COUNCIL DISTRICTS 2, 7' and 91) RECOMMENDATION.ol It is recommended that the, City Council authorize execution of al Professional Services Agreement with Corbin: Design Inc., in an a,mr ou�nt of$1810,01001.00 for redesign and implementation of the wayfinding project for Downtown,, the Cultural District, and the Historic Stockyards. 0 DISCUSS110l.l On November 261, 2002, CM&C C-1 93615)the City C,olu�ncil approved the creation of a coloirdin�ateld e Cult ural Dis trict, and the wayfinding program in partnership,with stakeholders,from Downtown,, 'th Historic Stockyards. The program includes the following activities,*. 1. Dielsign� and implement a signia,ge system to direct vehicular and pedestrian traffic within the three visiltor districts,. The signiage system will provide information about,attractions, parking facilities, bus, routes, and rail stations (to, ble redesigned),- and 2. Develop and maintains an interactive welbisitel wilith information ablout plarkingl, transit,, and piolin�ts of interest interest in the three visitor districts (completed': vmw.fortvviorthpg[����). i The project is funded wilthl a $556,300.00 relimblursement grant through the federal Congestion Mitigation and Air Quality Improvement Program (CMAQ)administered by the North Central Texas Council of Govern,menlits., 'The grant is, matched by locals funds and iin-lkind services of$3,86,5811.00 from Downtown Fort Worth, Inc.,, t'hel Cultural District Committeley Stockyards Station,, and the City, for total project funding of$9142,881.00. The attached project history describes the activities that,have occurred since the project bleigan�. Given changes in federal sign design standards, concerns about ploltential sign clutter, new devellopment, and changes in wayfinding best practices, and technology, the project partners have determined the need to hii�re a wayfinding consultant,to redesign and implement the wayfinding project,. The consultant fee will come from existing project funding. 'The scope of services, has been divided into two phases.: 1) evaluation oflexisting conditions, revlised 0 1 signage pillan, and preferred approach; and 2),final sign design, sign standards manual,, bid documents and process, and oversight of sign fabrication and installation. The recommended wayfinding consultantl Corblin Design, Inc., has pro posed to provide the necessary Phase 1 services,for a lump sum fee of$49,9157.00. Staff considers this fee to be fair and reasonable for the scope of services proposed., Phase 2 is not expected to exceed 1. $130,043.010 Notice to proceed,for Phase 2 will be issued upon satisfactory completion of Phase 1 httpl-*Hfortworthtexas.golv/counc'l"lr—PaCket/mc—revi'ew.asp.?ID=1 67201&co,unc,l 12l/07/2012 -tM&C Review Page 2 of 2 BID,ADVERTISEMENT—This bid was advertised in the Fort Worth S r le-qra,m on June 151,, 20111 June 22, 20111, June 29, 2011, July 6, 2011 and, Ju�ly 13, 2011. Corbin Design Inc, is in compliance with the City's, Disadvantaged Busi�ness Enterprise Ordinance by committing to five percent DBE participation on this project., The City's DBE goal on the project is five percent. This project is located in COUNCIL DISTRICTS 2,17, and 9. 1 FISCAL INFORMATIONXERTIFICATION: The Financial Management Services Director certifies,that funds are available in the current budget, as appropriated, of the Grants Project Fund. TO F rani d/Account/Centern F'R,OM F'und's ccoun rt r GR76 531120101 022302 25 30, $180,0010.00 GR76 5391201 02230,28250,10 $j_80,,00000 Sub mitted ngger r fo Ci Feo Cosa (6122) .­....... ly Ma, S offi icy rnand� t O,r*l,g,'I',n,at'l'n�gDepartment Head: Randle Harwood (6101) Add*ffilonal InformlaUloni Contact:. Vida, Harin (8,01451) ATTACHM�ENT'S Wayhodinc Proec,t istorv.doc I I I H* fortworthtexas.gov/cou-nc*ll iew.asp. Packet/ ?1D=1.6720&co,unc* 12/07/2012