HomeMy WebLinkAbout(0332) M&C 21-0426City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 06/22/21 M&C FILE NUMBER: M&C 21-0426
LOG NAME: 21 FAR SOUTHWEST BRANCH LIBRARY DESIGN & CMAR
SUBJECT
(CD 6) Authorize Execution of Amendment 1 to the Architectural Services Agreement with HKS, Inc. in the Amount of $649,504.00 for a Total
Contract Amount of $748,455.00, and a Construction Manager at Risk Contract with HM & MF Ltd. dba Muckleroy & Falls in the Amount Not to
Exceed $6,987,500.00 for a Total Project Budget of $9,675,000.00, Including an Owner's Construction Contingency Allowance, for the New
Southwest Branch Library Located at 8829 McCart Avenue (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment 1 to the Architectural Services Agreement with HKS, Inc. in the amount of $649,504.00 for a total contract
amount of $748,455.00; and
2. Authorize execution of a Construction Manager at Risk Contract with HM & MF Ltd. dba Muckleroy & Falls in the amount not to exceed
$6,987,500.00, including an owner's construction contingency allowance, for the new Far Southwest Branch Library located at 8829 McCart
Avenue (City Project No. 101658).
DISCUSSION:
The Far Southwest Library project included in the 2018 Bond Program calls for the land acquisition, design and construction of new library facility
in far southwest Fort Worth along with supporting infrastructure and equipment. Based on the budget and scope of work, it was determined that the
Construction Manager at Risk (CMAR) would be the best delivery method. Following a request for qualifications process and interviews, staff
administratively executed a professional services agreement with HKS, Inc. Once a scope of work and initial budget was defined, a request for
qualifications was advertised in the Fort Worth Star -Telegram on December 10, 2020, and December 17, 2020. The City of Fort Worth received
ten proposals from CMAR contractors. A selection team composed of members of the Library Department, Property Management Department,
and the Department of Diversity and Inclusion carefully reviewed these submittals and after scoring and much discussion were able to establish a
shortlist of five highly qualified teams. After ranking the proposals and conducting interviews, the selection team determined that Muckleroy &
Falls' proposal offered the best value to the City.
SCORING MATRIX TABLE:
CMAR
Contractor
Evaluation
HM & MF
Ltd dba
Muckleroy
& Falls
Byrne
Construction
Services
McGough
Construction
Core
Construction
FPI
guilders,
LLC
Proposed
Fees
50
48
48
48
48
M/WBE
Review
6.0
7.0
Experience &
References
CMAR
15
15
13
12
9
PROJECTS
Experience &
References
SIMILAR TYPE
15
11
10
12
12
PROJECTS
Past Work in
the City
10
10
7
7
10
TOTALS
96.0
E91.01E
87.01E
86.0
84.5
The overall project costs are expected to be as described in table below:
[Far Southwest Library
TOTALS
Architectural Design Fees (Including Amendment No. 1)
$748,455.00
Land Purchase (from Water Department)
$207,650.00
Anticipated CMAR Construction Cost (Including Owner's Construction
Allowance)
$6,987,500.00
Project Administration Cost (Site Utilities, IT, Security, Project
Management, Contingency, FFE, Book Collections, Etc.)
$1,731,395.00
PROJECT TOTAL
$9,675,000.00
This project is funded from the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until
debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund, in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018)
and subsequent actions of the Mayor and City Council.
Operating - The Far Southwest Library, which is projected to open in the fall of 2022 (Fiscal Year 2023), will require seven additional authorized
positions. The operating costs are estimated to begin in the fourth quarter of Fiscal Year 2022, which will allow time to recruit, hire and train
employees to open and operate the library. The estimated cost of the additional employees, supplies and equipment is as follows:
Fiscal Year
Fiscal Year
2022
2023
$109,942.00
$681,820.00
Building Operating and Maintenance - There are several operating and maintenance costs associated with the new facility. Property
Management Department anticipates the annual operating impact for maintenance associated with this project, beginning in the second quarter of
Fiscal Year 2023, to be $187,000.00 annually. The Park & Recreation Department anticipates the annual operating impact for grounds
maintenance associated with this project, beginning in the second quarter of Fiscal Year 2023, to be $20,951.00 annually. Summary of all costs is
as follows:
Operating and Maintenance Costs
Facilities Maintenance
$43,500.00
Facilities Services
$43,500.00
Utilities
$100,000.00
Landscape
$20,951.00
Total
$207,951.00
Waiver of Building Permits - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code,
Section 109.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt from the permit
fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the
fee is waived."
Business Equity — HKS, INC. is in compliance with the City's BDE Ordinance by committing to 33% SBE participation on this project. The City's
SBE goal on this project is 6%. Muckleroy & Falls is in compliance with the City's BDE Ordinance by committing to 25% MBE participation on this
CMAR project. The City's MBE goal on this CMAR project is 25%.
The new Far Southwest Library is to be located in COUNCIL DISTRICT 6.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2018 Bond Program Fund
for the Far Southwest Library project to support approval of the above recommendations, execution of the amendment to the agreement and
contract. Prior to any expenditure being incurred, the Library and Property Management Departments have the responsibility to validate the
availability of funds.
Future operating impacts on City funds will be sought as part of the Fiscal Year 2023 operating budget process and, upon approval of the City
Council, will be budgeted and included in long-term financial forecasts.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: Steve Cooke 5134
Additional Information Contact: Brian Glass 8088