HomeMy WebLinkAboutOrdinance 20572-01-2013Ordinance No. 20572-01-2013
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE CULTURE AND TOURISM FUND IN THE AMOUNT
OF $1,266,467.00, DECREASING THE ASSIGNED CULTURE AND TOURISM FUND
BALANCE BY THE SAME AMOUNT, FOR THE PURPOSE OF PURCHASING
PORTABLE HORSE STALLS FOR EQUESTRIAN EVENTS AT WILL ROGERS
MEMORIAL CENTER; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING
THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2012-2013 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Culture and Tourism Fund in the amount of $1,266,467,00, decreasing the assigned Culture and Tourism
fund balance by the same amount, for the purpose of purchasing portable horse stalls for equestrian events at
Will Rogers Memorial Center.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No. 204 1 1 -09 -20 1 2 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE: January 8, 2013
Priefert Expo Stalls
Invitation to Bid: 12-0315
R. Blake Kornegay - Senior Buyer
November 15, 2012
McCoy's Building Supply
1350 IH 35 N.
San Marcos, TX 78666
Grand Total from $1,266,466.22
Attachment A
N
FORT WORTH
CITY OF FORT WORTH I PURCHASING DIVISION
INVITATION TO BID No. 12-0315
SEALED BID FOR: PRIEFERT EXPO STALLS
BID CLOSING DATE: NOVEMBER 15, 2012
For further information contact: R. Blake Kornegay, Sr. Buyer (817) 392-8354
FAX (817) 392-8440, EMAIL: Richard .kornegay @fortworthtexas.gov
INSTRUCTIONS TO BIDDERS
Bids are solicited for furnishing the merchandise, supplies, services and/or equipment set forth in this solicitation.
Bids must be received In the Purchasing Office by 1:30 P.M., November 15, 2012 and then publicly opened and
read aloud at 2:00 P.M. in the Council Chambers. Bids must be returned in a sealed envelope, addressed to the
Purchasing Manager, City of Fort Worth and have the bid number, closing date, and company name clearly marked
on the outside envelope. Bids should be mailed or hand delivered to the following address:
Purchasing Division
Lower Level, Municipal Building
1000 Throckmorton Street
Fort Worth, Texas 76102
Bids to be delivered by special courier (i.e. Federal Express, Special Delivery etc.) are to be marked "BID MUST BE
DELIVERED TO PURCHASING DIVISION BEFORE 1:39 P.M." in order to be considered. Late bids will be
returned; they will not be opened nor considered in the evaluation of the bid. Bids may be withdrawn at any time prior
to the official opening. Bids may not be altered, amended or withdrawn after the official opening. The undersigned
agrees, if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the
terms and conditions contained in the specifications. The period for acceptance of this bid will be 90 calendar days
after the bid opening date unless the bidder submits a different date. (_ days).
I have read and agreed with the attached Terms and Conditions, Instruction to Bidders and the Invitation to
Bid requirements. Failure to complete the requested information below may result In resection of your bid.
Principal Place of Business (Defined as at least having one permanent active business office and employee
located in Texas)
Company Name and Addre ss r
Company's Authorized Agent
("I"Ar MILAI(IAja4c
-rY Iff & 4
Signature:
Federal ID Number(TIN) or 17Y -7 1 S'qL-7'f e
Name and Titel(Typed or Printed)
Social Security Number and Legal
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t< mtk&AjQ-(
Company Name MC 'S 13LAI -1
Dat e - jZ
Telephone Number rIZ-1 7,C7 —47S4?iii`
Fax Number f/ Z- 801'-- ( PA(/(,o Email address: C r
yW LtTa Aj" *) r e ou S, e 0 &t
Cooperative Purchasing: Should other Governmental Entities decide to participate in this contract, would you, the
Vendor, agree that all terms, conditions, specifications, and pricing would apply? Yes --- No_
If you, the Vendor checked "Yes". the following will apply: Governmental entities within Tarrant County utilizing Inter-
Governmental Contracts with the City of Fort Worth will be eligible, but riot obligated, to purchase material/services
under this contract(s) awarded as a result of this solicitation. All purchases by Govemmental Entities other than the
City of Fort Worth will be billed directly to that Governmental Entity and pad by that Govemmental Entity The City of
Fort Worth will not be responsible for another Governmental Enool's debts. Each Governmental Entity will order its
own material/services as needed.
Jack Dale
Purchasing Manager
fewit,111-
BID SOLICITATION
Pagel of
Printed: 10126/2012
BID OPENING DATE AND TIME:
1111512012 1:30:00 AM
BID NUMBER: 12-0315
BUYER Blake Kornegay
PHONE *-. (817)392 - 8354
DELIVERY REQUIRED: 11/15/2012
WE AGREE TO FURNISH ANY OR ALL OF THE ITEMS QUOTED AT THE PRICES SHOV0.4, QUOTE
MUST BE HELD FIRM FOR PERIOD OF 60 DAYS.
TERM OF PAYMENT: --dfL to COMPANV� 1 11
1V
— —Vendor Name: lk
fo CC
S � City of Ft Worth
E
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D
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C i I
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1 3401 West Lancaster Avenue
p FORT WORTH TX 76107
Addres&
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City, State Zip Code: -,S,.,-,
R
T
.01
Item
Class-Item
Quantity
Unit
Unit Price
Total
8.000
THE CITY OF FORT WORTH SEEKS BIDS FROM QUALIFIED BIDDERS
TO PROVIDE PRIEFERT EXPO STALLS AS DEFINED IN THIS
INVITATION TO BID (ITB). THE AGREEMENT WILL BE FOR ONE, ONE-
YEAR PERIOD WITH OPTIONS TO RENEW FOR UP TO FOUR (4)
ADDITIONAL ONE-YEAR PERIODS,
1,000
10' Priefert Expo Stall Fronts
680
EA
53 (a5 to
ESFV1018NPBE
Ago
2,000
3/8" Priefert Poly for Stall Fronts P0637 �88041 25P & P0643,2. 5062.25P
680
SET
q9; X0. 00
3,000
10' Priefert Expo Stall Panels
1475
EA
35�Vjq
bi 5 V 1,6-C)
ESPH10S18NPBE
r
4,000
3/8" Priefert Poly for Solid Fill Panel P0643.25113.25P &
1475
SET
I ?w)
;19jK'so
P0642,757113,25P
5,000
Priefert Custom Stall Racks for WRMC
270
EA
N 0
6000
Priefert 3 Way Starter Posts ESP38E
140
EA
L
a-SHBA0
7000
Freight
I
I-OT
9,000
Discount p from List Price Sheet for items not specifically listed
CIO
1
EA
in this bid
TOTAL:
WE AGREE TO FURNISH ANY OR ALL OF THE ITEMS QUOTED AT THE PRICES SHOWN. QUOTE MUST BE HELD FIRM FOR PERIOD OF 60 DAYS.
WE AGREE TO FURNISH ANY OR ALL OF THE ITEMS QUOTED AT THE PRICES SHOV0.4, QUOTE
MUST BE HELD FIRM FOR PERIOD OF 60 DAYS.
TERM OF PAYMENT: --dfL to COMPANV� 1 11
DELIVERY: 91., e SIGNATURE: Page 2 of 2
TELEPHONE NUMBER: S P, - -75-7 - 41711 NAME ANOnTLE: NO Farts 4' 4611-
no bj fjl,�Aj
piapcf- e
City of Fort Worth, Texas
Mayor and Council Communication
ortf,118,12,013", 20571 2014p�
_04KIl"A 10W., Approved/
DATE: Tuesday, January 08, 2013 REFERENCE NO.: P-11477
LOG NAME: 13P12 -0315 HORSE STALLS RBK
SUBJECT:
Authorize Purchase Agreement for Expo Horse Stalls from McCoy's Building Supply, Inc., for the Public
Events Department in the Amount of $1,266,467.00 for the First Year and Adopt Appropriation Ordinance
Increasing Appropriations in the Culture and Tourism Fund in the Amount of $1,266,467.00 and
Decreasing the Assigned Culture and Tourism Fund Balance by the Same Amount (COUNCIL DISTRICT
9)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a Purchase Agreement for Expo Horse Stalls from McCoy's Building Supply, Inc., for the
Public Events Department in the amount of $1,266,467.00; and
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Culture and
Tourism Fund in the amount of $1,266,467.00 and decreasing the assigned Culture and Tourism fund
balance by the same amount.
DISCUSSION:
The Public Events Department will use these portable horse stalls to support the continued growth of
equestrian events at Will Rogers Memorial Center. This purchase will allow the City to offer first-class
stalls for equestrian events.
The Invitation to Bid consisted of detailed specifications describing the types of stalls, materials and finish
required. The equipment was required to be compatible with the existing Priefert Expo stalls in use. The
Public Events Department certifies that McCoy's Building Supply, Inc., meets the specifications. No
guarantee was made that a specific amount would be purchased. However, the department anticipates
spending approximately $1,266,467.00 in the first year.
BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star - Telegram on October 31, 2012
and November 07, 2012. Ten vendors were solicited from the purchasing database system; one bid was
received. Staff contacted some of the other solicited vendors to ascertain why they did not submit
bids. The reason cited was limited distribution of this stall by the manufacturer.
PRICE ANALYSIS - The unit prices per stall have increased 29 percent from the previous awarded unit
price approved by the City Council on April 5, 2011 (M&C P- 11220). The increased price is attributed to
higher costs associated with transportation, fuel and raw materials used in the manufacturing
process. These stalls will be located in the cattle barns and the stall configuration will require more stall
backs and sides than the prior purchase. Overall, prices are considered fair and reasonable.
M/WBE - A waiver of the goal for N/IBE/SBE subcontracting requirements was requested by the
Logname: 13P12 -0315 HORSE STALLS RBK Page 1 of 2
Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is
from sources where subcontracting or supplier opportunities are negligible.
RENEWAL OPTIONS - This Agreement may be renewed for up to four successive one-year terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendation
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Culture and Tourism Fund. Upon approval, the assigned fund
balance of the Culture and Tourism Fund will exceed the minimum reserve as outlined in the Financial
Management Policy Statements.
BQN\1 2-0315\RBK
FUND CENTERS:
TO Fund/Account/Centers
GG04 539120 0246000
CERTIFICATIONS:
FROM Fund/Account/Centers
$1,266,467.00 GG04 539120 0246000
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Susan Alanis (8180)
Lena Ellis (8517)
Jack Dale (8357)
$1,266,467.00
Logname: 13P12-0315 HORSE STALLS RBK Page 2 of 2