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Home My WebLink AboutContract 54475-R1 CSC No.54475-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 30, 2021 VPImaging, Inc. dba DocuNav Solutions Attn: CJ Bettis 8501 Wade Blvd., Suite 760 Frisco, TX 75034 Re: Contract Renewal Notice Contract No. CSC No. 54475 (the "Contract") Renewal Term No. 1: November 28, 2021 to November 28, 2022 The above referenced Contract with the City of Fort Worth expires on November 28, 2021 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term (current insurance certificate,to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Anabelle Pannell Sr. Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Anabelle.Pannell@fortworthtexas.gov (817) 392 - 8461 OFFICIAL RECORD Contract Renewal CITY SECRETARY FT.WORTH,TX [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: J1'AdJ M �)A,- By: Valerie Washington(Sep 10,202115:46 CDT) By: Name: Valerie Washington Name: CJ Bettis Title: Assistant City Manager Title: VP of Operations Date: Sep 10, 2021 Date: eZ30&!QZ1 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration A of this contract,including ensuring all By: / performance and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions By: Steven Vandever(Aug 31,2021 10:47 CDT) Approved as to Form and Legality: Name: Steven Vandever Title: Sr. IT Solutions Manager By: Taylor Pafis(Sep 10,202109:55 CDT) City Secretary: Name: Taylor Paris Title: Assistant City AttorneyAy gb�40R oFoF000aorotyaa� 0 By: 6� os►�d Contract Authorization: Name: Ronald Gonzales 000 g=� M&C: NA Title: Acting City Secretary �P�,f o a a0 T� iol00000� .CY r EXp5a4.d OFFICIAL RECORD Contract Renewal CITY SECRETARY FT.WORTH,TX L)Ota[haw QUOTE SOLUTIONS VP Imaging, Inc. dba DocuNav Solutions 8501 Wade Blvd., Suite 1440 FORT WORTH„ Frisco, TX 75034 City of Fort Worth N-afo-1 ' 800-353-2320 DocuNav Contact: Date: 8/6/2021 Accounts Payable Quote: DSA8307 ANNUAL SUPPORT AGREEMENT 3-Year Agreement; this is your 2nd of 3 years.Coverage from November 28, 2021 through November 28, 2022. 300 ENF02 Laserfiche Rio Named Full Users(Per user; 200-499 users)Named User pricing $162.00 $48,600.00 includes the following features: Unlimited Laserfiche Servers,Workflow,Web Access(including the SharePoint integration and Web Access Light), Advanced Audit Trail, Snapshot, E-mail. 300 ERM Laserfiche RIO Records Management Edition $16.20 $4,860.00 1 TK Laserfiche RIO Toolkit $1,000.00 $1,000.00 1 PPX2 Laserfiche RIO Public Portal license for dual CPU machinelicense(Includes $13,500.00 $13,500.00 Laserfiche WebLink and retrieval connections licensed per processor). License is for multiple processors and must match the number of processors enabled on the server hardware where the Laserfiche Application Server is installed.The Portal License will enable WebLink users to connect to a single application server. 1 IA Laserfiche RIO Import Agent $405.00 $405.00 1 MSC01 Laserfiche RIO ScanConnect $45.00 $45.00 1 DN DV DocuNav Dataview $600.00 $600.00 1 MCA01 Laserfiche Avante Import Agent $449.00 $449.00 1 DN DocuNav Solutions DIR Support Discount(10%-off)*Please See DIR $(6,945.90) $(6,945.90) DIR Contract#DIR-CPO-4449 DSA *Note:All quotes expire 30 days from above date. Please call your DocuNav contact for any changes. Subtotal $69,459.00 Discount $-6,945.90 Tax $.00 Total $62,513.10 Senn 10 Valerie Washington(Sep 10,2021 15:46 CDT) h' ,2021 Sign Here Date Payment Terms:All payments are Net 30 from date of invoice issued. Preferred payment method: check orACH payment. Subscription terms will renew on the anniversary of the date of your DocuNav Annual Support Agreement unless you provide cancellation notice 45 days before the end of the agreement. On-site Professional Services Time: billing rate quoted does not include travel expenses for out of market professional services time. Pre-purchased hours or daily units expire after 3 years from invoice date.