HomeMy WebLinkAboutContract 54259-R1 CSC No. 54259-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
August 18, 2021
Prime Controls LP
Attn: Chanc Cobb
1725 Lakepointe Dr.
Lewisville, TX 75057
Re: Contract Renewal Notice— 1st Renewal
ITB No. 20-0070 Instrumentation Equipment Parts and
Services Contract No. CSC No. 54259
Renewal Amount: $111,111.11
The above referenced Contract with the City of Fort Worth expires on September 30, 2020.
This letter is to inform you that the City is exercising its right to renew the contract for an amount
up to$11 L 111.11,which will be effective immediately upon execution by the designated Assistant
City Manager. All other terms and conditions of the contract remain unchanged. Please sign and
return the second page of this letter, along with a copy of your current insurance certificate,
to the undersigned
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Shatabya Bergland
Contract Compliance Specialist
817-3 92-4940
OFFICIAL RECORD
Contract Renewal CITY SECRETARY
FT.WORTH,TX
ACCEPTED AND AGREED:
CITY OF FORt1' WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
panal Sara&���� administration of this contract, including
By: Dana Burghdo 15,20ff09.5r CD 1) ensuring all performance and reporting
Name: Dana Bufghdoff requirements.
Title: Assistant City Manager
By:
Shatabya Berg(an rep 2,202108:45 )
APPROVAL RECOMMENDED: Name: Shatabya Bergland
Title: Contract Compliance Specialist
��vz _ APPROVED AS TO FORM AND
By: Ch istupnei H rdei(Sep 2,2U21 08.SS CU 1) LEGALITY:
Name: Chris Harder b�4v�nnn�
of°FORr�aa Title: Wager Director ° �/
��o0° 'o0aod
f�a=x�vl
o- °�'�
ATTEST': o"o° _� By: Mack(Sep 15,2021 09:56 CDT)
°°°�`'�d Name: DougBlack
daQ�nez 4° m
ggop
By: _ Title: Assistant City Attomey
Name: Ronald Gonzales
Title: Acting City Secretary CONTRACT AUTHORIZATION:
:M&C: 20-0271
Date.Approved:.5/5/2,020
Form 1295 Certification No.:
Prime Controls LP
By: /7*
�e�49__
Name: W 4.,., C7v_/
Title: lfica✓,t irls..��y,y.2
Date: 8L23/2021
Uommct Renewal OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Contract Entry
Contract
Seth SHARE Contract Version
Cont Version 1 Status Currantact ID 0000000000009009000011133 New Version
Status Approved Approved Date 09111f2020
Buyer FOWLERME Fowler,Megan Contract Administrator Phillips,M a rtin Albert
Header fT
Contract Style IDIO Contracts Dispatch
Process Option General Contract Dispatch Method Print
Supplier PRIME CONT-015 '.Edit C omments
Supplier ID 0000026196 PRIME CONTROLS LP CoatracUGvKies
Primary Contact 1 Chanc Cobh Primary Contact Info
---------------- Contract Header Agreement
Supplier Contract Ref Auto Renewal 1 of 5 Contract Releases
Description ITSA20-0076C5542591nst Equp Custom Fields
Master Contract ID Retention
Begin Date 10f0112020 Activity Log
Document Status
Expire Date 99f3012021 Thresholds&Notifications
Re newa I Date Price Adjustm end Template
Group Contracts
Control Type Business Unit Yew Changes
Tax Exempt Tax Exempt ID Current Change Reason
Auto Default Purchase Order BLJ Defaults
Laseriche
Lock Chartfields Mayor&Coundi
Corporate Contract
Currency USD
Rate Date 0610912020 CRRNT
Must Use Contract Rate Date
Allow Mukicurrency PO
8/5/2021 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F���
DATE: 5/5/2020 REFERENCE**M&C 20- LOG NAME: 13P20-0076 INSTRUMENTATION PARTS
NO.: 0271 AND EQUIP WATER SC
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Non-Exclusive Agreements with Prime Controls, LP, Frank Clark &Associates,
Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries, Inc., Murray
Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc.,
and G.K. Techstar, LLC for a Combined Annual Amount Up to $1,000,000.00 for
Instrumentation Equipment, Parts and Services for the Water Department and Authorize
Four Annual Renewal Options and Increased Amounts of$1,100,00.00 for the Third
Renewal and $1,210,000.00 for the Fourth Renewal (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive Agreements with Prime Controls, LP,
Frank Clark&Associates, Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries,
Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc.,
and G.K. Techstar, LLC for a combined annual amount up to $1,000,000.00 for Instrumentation
Equipment, Parts and Services for the Water Department and authorize four annual renewal options
and increased amounts of$1,100,00.00 for the third renewal and $1,210,000.00 for the fourth
renewal.
DISCUSSION:
The Water Department approached the Purchasing Division to procure new and replacement water
and wastewater utility instrumentation equipment and appurtenances, parts, on-site or shop repair
services, calibration, engineering and startup services, and field troubleshooting for various locations
throughout the City.
The Invitation to Bid (ITB) consisted of detailed specifications describing the instrumentation
equipment and repair services required to meet American Water Works Association (AWWA), National
Electrical Manufacturer's Association (NEMA), American Society for Testing and Materials (ASTM),
and Underwriters Laboratories (UL) standards. The Water Department certifies that the bids received
by Prime Controls, LP, Frank Clark &Associates, Inc., Vector Controls, LLC, Macaulay Controls
Company, DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls,
Total Process Solutions, Inc., and G.K. Techstar, LLC meet the specifications required for the items
and services that are being awarded. An increase in the annual amount for years three and four will
ensure that spending authority is available throughout the agreement term. Instrumentation
equipment, parts, and repair services will be ordered as needed based on price and availability to
ensure the City's needs are met.
This bid was advertised in the Fort Worth Star-Telegram on February 05, 2020, February 12, 2015,
February 19, 2020 and February 26, 2020. The City received nine bids. A pre-bid conference was held
on February 12, 2020.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
apps.cfwnet.org/counciI_packet/mc review.asp?ID=27840&councildate=5/5/2020 1/2
8/5/2021 M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water& Sewer Fund to support the approval of the above
recommendation and execution of the agreements. Prior to any expenditure being incurred,
the Water Department has the responsibility to validate the availability of funds.
BQN\\
TO
epartment Account Project Program Activity Budget Reference# Amount Fund D
ID I ID I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by_ Dana Burghdoff(8018)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Sarah Czechowicz (2059)
ATTACHMENTS
apps.cfwnet.org/counciI_packet/mc review.asp?ID=27840&councildate=5/5/2020 2/2