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AGREEMENT BETWEEN TREASURY LAW ENFORCEMENT AGENCIES
and
LOCAL, COUNTY AND STATE LAIN ENFORCEMENT AGENCIES
FOR THE REIMBURSEMENT OF EXPENSES
*************
This agreement is entered into by the Fort Worth Police Department(herein after "agency")and Internal
Revenue Service, Criminal Investigation, for the purpose of receiving reimbursable costs incurred by the
agency in providing resources to joint operations/task forces.
Payments may be made to the extent they are included in the Treasury law enforcement agency's Fiscal
Year Plan, and the monies are available within the Treasury Forfeiture Fund to satisfy the request(s) for
reimbursable overtime expenses.
I. LIFE of THIS AGREEMENT
This agreement is effective on the date it is signed by both parties and is valid until termination by
mutual agreement of the agency and the Internal Revenue Service, Criminal Investigation or
upon 30 day written notice by either party to this agreement.
II. AUTHORITY
This agreement is established pursuant to the provisions of Title 31, U.S.C. § 9703, the Treasury
Forfeiture Fund Act of 1992, which provides for the reimbursement of certain expenses of local,
county, and state law enforcement agencies incurred as participants in joint operations/task
forces with a Department of the Treasury law enforcement agency.
III. PURPOSE OF THIS AGREEMENT
This agreement establishes the procedures and responsibilities of both the agency and the
Internal Revenue Service, Criminal Investigation, for the reimbursement of certain overtime and
other expenses pursuant to Title 31, U.S.C. § 9703.
OFFICIAL RECoRl)
C"y sIEC
FT. WOR&M,
Form 9975 (Rev. 06-2012) Cat.No.22456K Department of Ti Trfv27- Internal Revenue Service Page 1
04 :50 IN
IV. NAME OF TASK FORCE/JOINT OPERATION (If Applicable)
The Name of this Task Force is North Texas Asset Forfeiture Financial Crimes Task Force.
V. CONDITIONS AND PROCEDURES
A. Assignment of Aqencv Officers
To the maximum extent possible, agency shall assign dedicated officer(s)to the Task
Force/Joint Operatiohs via the Form 9973, Reimbursement Request for Overtime Cost
and Authorized Expenses form.
The agency shall provide the Internal Revenue Service, Criminal Investigation with the
names, titles, badge or ID numbers, and date of last firearms qualification of the officer(s)
assigned to the Task Force/Joint Operation in an attachment to this agreement.
B. Requests for Reimbursement of Overtime Expenses
1. The agency may request reimbursement for payment of overtime expenses
directly related to work performed by its officers) assigned as members of a
Joint Task Force/Operation with the Internal Revenue Service, Criminal
Investigation, for the purpose of conducting official Treasury investigations.
2. The agency shall provide the Internal Revenue Service, Criminal Investigation,
within 10 days of the signing of this agreement, a mandatory ACH Vendor
Payment Enrollment Form for Electronic Funds Transfer.
3. Invoices submitted for the payment of overtime to agency officer(s) shall be
submitted an the agency's letterhead with appropriate justification material
attached; i.e. receipts, work hours, rental car invoices, etc. The invoice shall be
signed by an authorized representative of that agency.
4. The agency will submit all requests for reimbursable payments together with
appropriate documentation to their local Internal Revenue Service, Criminal
Investigation field office.
The agency shall certify that the request is for overtime expenses incurred by the
agency for participation with a joint operation conducted with the Internal
Revenue Service, Criminal Investigation. The agency shall also certify that
requests for reimbursement of overtime expenses have not been made to other
federal law enforcement agencies who may also be participating with the task
force/joint operation.
Form 9975 (Rev. 06-2012) Cat.No,22456K Department of the Treasury--Internal Revenue Service Page 2
The agency acknowledges that they remain fully responsible for their obligations
as the employer of the officer(s) assigned to the task force/joint operation and are
responsible for the payment of overtime earnings, withholdings, insurance
coverage and all other requirements by law, regulation, ordinance or contract
regardless of the reimbursable overtime charges incurred.
5. All requests for reimbursement of costs incurred by the agency must be
approved and certified by the Internal Revenue Service, Criminal Investigation,
which will countersign the invoices for payment.
6. All requests for reimbursement of costs are to be received by the Internal
Revenue Service, Criminal Investigation no later than 15 days after the previous
month end. These requests for reimbursement are to be for a full month time
period, from the first day to the last day of the month.
7. The maximum reimbursement entitlement for overtime costs to any one law
enforcement officer cannot exceed $15,000.00 per fiscal year. This document
does not obligate funds. Funding authority and monetary amounts will be
provided through Form 9974, Request to Establish Reimbursement.
8. The monetary obligation may be adjusted at anytime by the Internal Revenue
Service, Criminal Investigation based upon the following:
A) The Internal Revenue Service, Criminal Investigation may modify the total
dollar obligation, resulting in an increase or decrease, if it determines that the
original obligated amount is not commensurate with the rate of reimbursable
requests, based on its analysis of submitted reimbursement requests.
B) The adjustments to the monetary obligation may result in a partial and/or total
reduction of reimbursement funds requested. Any modification made to an
authorized agreement will be documented in writing and immediately provided to
the impacted state and local agency.
C. PROGRAM AUDIT
This agreement and its procedures are subject to audit by the Internal Revenue Service,
Criminal Investigation, Department of the Treasury, Office of Inspector General, the
General Accounting Office, and other government designated auditors. The agency
agrees to permit such audits and agrees to maintain all records relating to these
transactions for a period of not less than three years, and in the event of an on-going
audit, until the audit is completed.
These audits may include reviews of any and all records, documents, reports, accounts,
invoices, receipts or expenditures relating to this agreement, as well as the interview of
any and all personnel involved in these transactions.
Form 9975 (Rev. 06-2012) Cat.No.22456K Department of the Treasury--Internal Revenue Service Page 3
D. REVISIONS
The terms of this agreement may be amended upon the written approval of both the
agency and the Internal Revenue Service, Criminal Investigation. The revision becomes
effective upon the date of approval.
E. NO PRIVATE RIGHT CREATED
This is an internal government agreement between the Internal Revenue Service
Criminal Investigation and the agency, and is not intended to confer any right or benefit to
any private person or party.
*************
ignature Date: Signature Date:
Aldee_0. 5�_)C',
Printed Name Title Printed Name Title
City of Fort Worth Criminal Investigation
Dallas Field Office
Internal Revenue Service
nature Date: Signature Date:
4v c
y..a? •. ' fir.. k S jai .,. .q ! �✓� } J {
Printed Name Title
Printed Name Title
Chief Financial Officer Criminal Investigation
Fort Worth Police Department Internal Revenue Service
Washington, DC
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Form 9975 (Rev.06-2012) Cat.No.22456K Department of the Tr --Inturnarr mw,Sery ice Page 4
ACCEPTED AND AGREED:
APPROVAL RECOMMENDED:
By: fie%
Jeffrey '. Halstead
Chief of Police
Date: f
APPROVED AS TO FORM
AND L GALITY:
By:
Jessica S@Rgsvang
Assistant City Attorney
Contract Authorization:
M&C:
Date Approv d:NO Mf&C 11 REQUIRED
ATTEST: p�OiQ00000000*- .,Ia�
00 (0j
By:
Mary J. Kayser ��o o��
City Secretary °o oo°-K,�
�ix S
OFFICIAL RECORD
C ITY SECRETARY
IRS Task Force 2013 SLOT Agreement
T WORTH� TX Page 5
DEPARTMENT OF THE TREASURY
LOCAL, COUNTY, AND STATE LAW ENFORCEMENT AGENCY
REIMBURSEMENT REQUEST FOR OVERTIME COSTS AND AUTHORIZED EXPENSES
ATTACHMENT TO AGREEMENT
TO: ® IRS ❑ ICE ❑ CBP ❑ USSS
NAME OF AGENCY: Fort Worth Police Department DATE OF REQUEST: 09/06/2012
ADDRESS: 350 West Belknap OCDETF CASE: ❑ YES NO
Fort Worth,TX 761102 OC D ETF CASE#:
TAX IDENTIFICATION #: 75-6000528 TEOAF TRACKING#:
CONTACT PERSON: John Ramirez
TITLE: Sr. Admin Svcs Mgr TELEPHONE: 817-3924229
ADDITIONAL INFORMATION ON OFFICERS)
BADGE DATE OF LAST
NAMES OF OFFICERS TITLE S IRANK OR ID# FIREARMS QUAL
Patrick A. Bennett Detective 2805 07/23/2012
O'l ;-
Form 9973 (Rev.06-2012) Cat. No.22453D Department of the Treasury-Internal Revenue Service
REQUEST TO ESTABLISH REIMBURSEMENT FOR
LOCAL,COUNTY,AND STATE LAW ENFORCEMENT AGENCIES
PARTICIPATING IN JOINT LAW ENFORCEMENT OPERATIONS
WITH TREASURY LAW ENFORCEMENT AGENCIES
TREASURY AGENCY: OCDETF CASE: ❑ YES ® NO TEOAF TRACKING NUMBER
Internal Revenue Service (WILL BE ASSIGNED BY TEOAF)
MAILING ADDRESS: OCDETF CASE#:
IRS Task Force
8404 Esters Blvd,Suite 100 FOR OVERTIME: ® YES ❑ NO
Irving, TX 75063
FOR OTHER: ® YES ❑ NO
CONTACT PERSON: CONTACT TELEPHONE NUMBER:
SSA Paul Conner 972-915-9635
REQUEST DATE: 09/06/2012
TREASURY AGENCY FIELD OFFICE TREASURY AGENCY HEADQUARTERS
APPROVAL(NAME&SIGNATURE) AP OVAL(NAME&SIGNATURE&DATE)
Andrea D. Whelan
FULL NAME,ADDRESS,TELEPHONE EXPENSES TO BE REIMBURSED ESTIMATED COSTS
AND TAXPAYER IDENTIFICATION NUMBER
OF LOCAL,COUNTY,STATE AGENCY
Fort Worth Police Department Annual Overtime, Travel and Other $29,000
TFF APPROVAL AND DATE TOTAL ESTIMATED COSTS
$29,000.00
ACCOUNTING DATA.
BFYS: FUND:
BUDPLN: ORG:
PROGRAM: OCC:
Form 9974(Rev.6-96) Cat.No.224552 Department of the Treasury-Internal Revenue Service
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
��T H
CITY COUNCIL AGENDA Fo ITT���
COUNCIL ACTION: Approved on 9/2812010 -Ord. No. 19369-09-2010
DATE: 9/28/2010 REFERENCE NO.: **C-24489 LOG NAME: 35DOTIRSC12010
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize the City Manager to Execute an Agreement with the Internal Revenue Service,
Criminal Investigation, for the Purpose of Receiving Reimbursable Costs in an Amount Up
to $145,000.00 Over Five Years Incurred by the City in Providing Resources to Joint
Operations/Task Forces and Adopt an Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute an agreement with the Internal Revenue Service, Criminal
Investigation, for the purpose of receiving reimbursable overtime ($15,000.00 per year) and travel
and other costs ($14,000.00 per year) incurred by the City in providing resources to a Joint
Operations/Task Force;
2. Authorize the agreement to be renewed for up to four one-year periods without further Council
action; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $145,000.00 ($29,000.00 per year for five years) upon execution of the agreement,
contingent upon receipt of funds.
DISCUSSION:
This agreement is established pursuant to the provisions of 31 U.S.C. 9703, the Treasury Forfeiture
Fund Act of 1992, which provides for the reimbursement of certain expenses of local, county, and
state law enforcement agencies incurred as participants in joint operations/task forces with a
Department of the Treasury law enforcement agency. The Name of this Task Force is -the "North
Texas Asset Forfeiture Task Force". The Fort Worth Police Department will assign one Detective for
overtime to this Joint Task Force/Operation.
The mission of the Task Force will be to develop and assist with criminal investigations and asset
forfeitures of illegal activities in the North Texas area. IRS Criminal Investigation (CI) serves the
American public by investigating potential criminal violations of the Internal Revenue Code and
related financial crimes in a manner that fosters confidence in the tax system and compliance with -the
law. IRS Cl is comprised of special agents whose investigative jurisdiction includes tax, money
laundering and Bank Secrecy Act laws. IRS is the only federal agency that can investigate potential
criminal violations of the Internal Revenue Code.
As financial investigators, the North Texas Asset Forfeiture Task Force members will fill a unique
niche in the federal law enforcement community. Today's sophisticated schemes to defraud the
government demand -the analytical ability of financial investigators to wade through complex paper
and computerized financial records. Along with their financial investigative skills, the North Texas
Asset Forfeiture Task Force will use specialized forensic technology to recover financial data that
may have been encrypted, password protected, or hidden by other electronic means.
Additionally, the North Texas Asset Forfeiture Task Force will investigate and assist in the
http:l/apps.cfwnet.org/council_packet/mc_review.asp?ID=14173&councildate=912812010 1115/2012
M&G Review Page 2 of 2
prosecution of significant financial investigations that will generate the maximum deterrent effect,
enhance voluntary compliance, and promote public confidence in the tax system.
FISCAL INFORMATIONICERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, receipt of the grant, and adoption of the attached appropriation ordinance, funds
will be available in -the current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
4)GR76 451802 035478499010 $29000.00
4) GR76 451802 035478499020 $29_,000.00
4) GR76 451802 035478499030 $29,000.00
4) GR76 451802 035478499040 $29,000.00
4 GR76 451802 035478499050 29 000._00
R76 5
(VARIOUS) 035478499010 X291000.00
4) GR76 5 $29,000-00
(VARIOUS) 035478499020
4 GR76 5
(VARIOUS) 035478499030 X29,000.00
4�R 76 5
(VARIOUS) 035478499040 X29,000.00
4) GR76 5
(VARIOUS) 035478499050 $29000.00
Submitted for City Manager's Office t)T. Tom Higgins (6192)
Originating Department Head: Jeffrey W. Halstead (4212)
Additional Information Contact: Monique Lee (4221)
ATTACHMENTS
35DOTIRSCI 2010 REC4 AO.doc
http:ll apps.cfwnet.org/council—Packet/mc_review.asp?ID=1 4173&councildate--9/28/2010 11/5/2012