HomeMy WebLinkAboutContract 54506-R1 CSC No.54506-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
September 1,2021
Thompson Pipe Group
1003 N. MacArthur Blvd.
Dallas,Texas 75320
Re: Contract Renewal Notice
Contract No. CSC No. 54506
Renewal Term No.R-1: September 30, 2021 to October 1,2022
The above referenced Contract with the City of Fort Worth expires on September 30,2021.
Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter
is to infonn you that the City is requesting to renew the Contract for an additional one (1) year
period,which will begin immediately after the Expiration Date.All other terms and conditions of
the Contract remain unchanged.
To agree to renew the Contract for an additional one(1)year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate,to the address set forth below.
Please log onto PeopleSoft Purchasing at http•//fortworthtexas.�ov purchasinp, to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice,please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Contract Compliance Specialist
[817] 392-2698
OFFICIAL RECORD
Contract Renewal
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
Dam &eehgo administration of this contract, including
By: Dana Burghdoff(Se 21,20211'6:39 CDT) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
By: Re#"PIPW
APPROVAL RECOMMENDED: Name: Regina Jones
Title: Contract Compliance Specialist
i
APPROVED AS TO FORM AND
By: Christopher Hard (Sep 21,2021 i2:17 CDT) LEGALITY:
Name: Chris Harder,PE
Title: Water Director
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ATTEST: o °a
, �► o.A� By: DBlack(Sep 21,2021 15:45 CDT)
vo° �_� Name: Doug Black
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*% °o* Title: Senior Assistant City Attorney
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By: aatl bExASbpp CONTRACT AUTHORIZATION:
Name: Ron P. Gonzales M&C: 20-0616
Title: City Secretary Date Approved: 9/1/2020
Form 1295 Certification No. 2020-644538
Thom ipe Grq,up w
By:
Name:Detlev Schloke
Title: President
OFFICIAL RECORD
Contract Renewal CITY SECRETARY
FT. WORTH, TX
9/16/2020 M&C Review
official site of the City of putt Worth.'1'cxas
City Council Agenda Plyr
G;;I he City of Fort Worth logo.
DATE: 9/l/2020RE { 'REN'CE**M&C LOG 13P20-0120 EMERGENCY
NO,: 20-0616 NAME: CONCRETE/STEEL PIPE REPAIR LRH
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL)Authorize Purchase Agreement with TPG Pressure Inc. for Emergency Concrete and
Steel Pipe Repair for the Water Department in an Estimated'Annual Amount Up
to $195,000.00 with Four Annual Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with TPG Pressure Inc. in an
estimated annual amount up to $195,000.00 for the Water Department and authorize four annual renewal
options.
DISCUSSION:
The Water Department approached the Purchasing Division to secure an exclusive agreement for
emergency steel and concrete pipe repairs. The Water Department will use the Agreement to perform
welding repairs to large diameter concrete and steel cylinder pipe ranging in size from 16-inch to 54-inch in
the City's water distribution system on an as-needed emergency basis.
The Invitation to Bid(ITB) was advertised in the Fort Worth Star-Telegram on June 10, 2020, June
17, 2020, and June 24,2020. The City solicited eight vendors from the purchasing vendor database; one
response was received.
The price offered by TPG Pressure Inc. (TPG) is higher than a similar purchase awarded by City Council
on March 25, 2014 by Mayor and Council Communication P-11631. Even though only one response was
received staff reviewed the pricing and determined it to be fair and.reasonable because all work will be
done by TPG.
No guarantee was made that a specific amount of services would be purchased. The water department will
acquire the service on an as-needed basis and based on availability of their budget. The department will
request services according to cost and availability under this agreement.
An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as
sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by Purchasing and
approved by the M/WI3E Office, in accordance with the BDE Ordinance,because the purchase of goods or
services from source(s)where subcontracting or supplier opportunities are negligible.
Upon City Council approval,the agreement will begin upon execution of the agreement and will end one
year from that date. The contract may be renewed for up to four successive one-year term at the City's
option. This action does not require.specific City Council approval,provided that the City has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation funds are available in
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the current Operating Budget, as previously appropriated to support the award of the contract, and upon
adoption of the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year
2021 Operating Budget, as appropriated, in the Water& Sewer Fund. Prior to an expenditure being
incurred, the Water Department has the responsibility to validate the availability of funds.
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Fund Department Account Project ProgramActivityBudget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project ProgramActivityBudget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office bye Jesus Chapa(5804)
Dania Burghdoff(8018)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact:
Cynthia Garcia (8525)
Laurena Hamilton(8321)
ATTACHMENTS
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