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Home My WebLink AboutContract 56357 CSC No. 56357 FORT WORTH CITY OF FORT WORTH SOLE SOURCE AGREEMENT This SOLE SOURCE AGREEMENT ("Agreement") is entered into by and between Fire Suppression Consultants, LLC ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Agreement; 2. Exhibit A — Vendor's Quote, Scope of Services, and Vendor's Terms and Conditions; 3. Exhibit B—Conflict of Interest Questionnaire. Exhibits A and B, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of the attached Exhibits conflict with the terms herein, are prohibited by applicable law, conflict with any applicable rule,regulation or ordinance of City,the terms in this Addendum shall control. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement by City shall be in the amount of Eight Thousand and Nine Hundred Dollars ($8,900). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. In compliance with Article 11 § 5 of the Texas Constitution, it is understood and agreed that all obligations of City hereunder are subject to the availability of funds. If such funds are not appropriated or become unavailable, City shall have the right to terminate the Agreement except for those portions of funds which have been appropriated prior to termination. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission,or(3)received by the other party by United States Mail,registered,return receipt requested, addressed as follows: To CITY: To VENDOR: City of Fort Worth Fire Suppression Consultants, LLC Attn: Jesus J. Chapa, Deputy City Manager Thomas Payson, President 200 Texas Street 8021 Bell Rd. Fort Worth, TX 76102-6314 Lenexa, KS 66219 Facsimile: (817) 392-8654 thomgcoldfiretacti cal.com With copy to Fort Worth City Attorney's Office at same address Law and Venue. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County,City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. [SIGNATURE PAGE FOLLOWS] The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor [Executed effective as of the date signed by the Assistant City Manager below,] 1[ACCEPTED AND AGREED:] City of Fort Worth Vendor Fire Suppre. io Consultant, LLC By: JtsusJ.Chapa(Sep 22,202116:17CDT) By � Name: Jesus J. Chapa Na tas Payson Title. Deputy City Manager Title: President Date: Date: q- CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager. By signing l ackno►►ledge that I am the person Nei/Noakes responsible for the monitoring and administration By Neil Noakes(Sep 22,202115:09 CDT) of this contract. including ensuring all Name: Neil Noakes performance and reporting requirements. Title: Chief of Policy: ,.: fames Rodriguez(Sep 22,20211 CDT Approved as to Form and Legality: Nannc: lames Rodriguez Title: Sr. Managcment Analyst TaYlor Paris Bv: Taylor Paris(Sep 22,2021 13:52 CDT) Ntunc: Tavlor Paris City Secretary: Title: Assistant Cite Attorney f? G - 13�: Name: Ronald Gonzales Contract Authorization: Title: Acting City Secretan- M&C: NIA �OF OR T�Laa ° 00 ° •t�� vo 0_� a��EXASa�p ICY OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Fire Suppression Consultants LLC 8021 Bell Rd ► ► I �� i Lenexa, KS 66219 913-908-2167 ' thom@coldfiretactical.com www.coldfiretactical.com Estimate ADDRESS SHIP TO ESTIMATE# 1119245 Fort Worth Police Fort Worth Police DATE 05/17/2021 Lieutenant Scott Keenum To Be Determined EXPIRATION DATE 06/30/2021 #2711 Fort Worth Police Department North Command - Patrol Support Section Tactical Medic Unit/Air Support Unit Cell: (817) 228-8448 SHIP VIA Best ACTIVITY QTY RATE AMOUNT CF302-loop 12 200 24.50 4,900.00 12 oz loop handle tactical can ASB Parts:Universal MOLLE 200 19.00 3,800.00 MOLLE/belt Pouch Black Shipping 1 200.00 200.00 S&H --- -- ---------------- -- --- - - --------- -- .--..-_.-----_-------- --- ---- ------ - -- ----------------------------------------- We have also discounted the freight) TOTAL $8,900.00 Accepted By Accepted Date Exclusive North American Law Enforcement Distributor for Cold Fire Tactical CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B.23,84th Leg.,Regular Session. OFFICELISEONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code, pate Received by a vendor who has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). Bylaw this questionnaire must be filed with the records administrator of the local governmental entity not laterthan the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1),Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. !J Name of vendor who has a business relationship with local governmental entity, 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or Inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section(item 3 including subparts A, B,C,&D) must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a),Local Government Code. Attach additional pages to this Form CIO as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable Income,other than investment income,from the vendor? Yes F7 No B. Is the vendor receiving or likely to receive taxable income,other than Investment income,from or at the direction of the local government officer named in this section AND the taxable Income is not received from the local governmental entity? El Yes F-1 No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more? E]Yes a No D.Describe each employment or business and family relationship with the local government officer named in this section. 4 Signature of vendor doing business with the governmental entity Date Adopted 8/7/2015