HomeMy WebLinkAboutContract 48423-A5 CSC No.48423-A5
AMENDMENT No. 5
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and CP&Y, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No.
48423, (the CONTRACT) which was authorized by M&C C-27985 on
the 8tn day of November, 2016 in the amount of $456,340 . 00 ;
and
WHEREAS, the CONTRACT was subsequently revised by:
Amendment Number 1 in the amount of $13, 098 . 36 which was
administratively authorized on July 3, 2017, Amendment No. 2
in the amount of $168 , 985 . 00 which was authorized by M&C 20-
0168 on April 7 , 2020, Amendment No. 3 in the amount of
$99, 815 . 00 which was administratively authorized on November
13, 2020 and Amendment No. 4 in the amount of $47 ,265 . 00 which
was authorized by M&C 21-0375 on June 8, 2021; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Northside II Water Main Along State Highway 170 .
WHEREAS, it has become necessary to execute Amendment
No. 5 to the CONTRACT to include an increased scope of work
and revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in the proposal
attached hereto and incorporated herein. The cost to City for
the additional professional services to be performed by
Engineer totals $178, 980 . 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $785,03 . 36 .
OFFICIAL RECORD
CITY SECRETARY
Page -1-
FT. WORTH, TX
3 .
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth CP&K-C'
�ih�4��o�_
Dana Du rgh doff(Sep 25 202114:22 CDT)
Dana Burghdoff Marisa Trevino Vergara, P.E.
Assistant City Manager Senior Vice President
DATE:
Sep 25,2021 DATE: 8/1/2021
APPROVAL RECOMMENDED:
chhsf0 r-Nar der-
Chri sto pherHarder(Sep 24,2D21 D9:25 CDT)
Christopher Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements.
PC
Scdtt7ac»�at,
Scott Taylor,P (Sep24,202108:23 CDT)
Scott Taylor, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C: 21-0537
W&, Date: 08/03/21
7B11P(SID 24,202115:21 CDT) 1295 #: 2021-760526
Douglas W. Black
Senior Assistant City Attorney
ATTEST: 'CXOl°F 0000.
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Ronald Gonzales P~o °�
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Acting City Secretary oo °o° 19% 000
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�EXASa�p OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page -2-
C P8Y Partners for a Better Quality of Life
t J-
August 18, 2021
City of Fort Worth Water Department
311 W. 10t" Street
Fort Worth, Texas 76102
Re: Northeast Northside II 30-inch Water Transmission Main
City Secretary Contract 48423 - Amendment #5
Dear Mr. Sholola,
As part of the TXDOT improvements along Highway 170, the 54-inch crossing previously
designed and constructed under this contract near Westport Parkway, as well as 4 other
waterline locations, have potential conflicts with the proposed TXDOT roadway
improvements. CP&Y is currently performing design and construction services for these
locations, however additional Professional Engineering Services to assist in the
construction of the tunneled crossings has been requested. These services include
additional coordination with TXDOT and its affiliates, field services during construction,
and easement acquisition, and additional review of shop drawings and construction
documents.
CP&Y proposes to revise the scope of services based on the attached scope related to
the relocation of the waterlines.
Summary of Contract Fee
Original Contract amount $ 456,340.00
Preciously Approved Amendment (1-4) $ 329,163.36
Contract to Date $ 785,503.36
Requested Amendment #5 $ 178,980.00
Revised Contract Amount $ 964,483.36
If you have any questions or if I may be of further assistance, please contact me at
214-616-7902
Sincerely,
Randy Bush, PE
CP&Y, Inc.
115 West 7th Street,Suite 1500
Fort Worth,Texas 76102
817.354.0189 9 817.354.4935 fax
www.cpyi.com
ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE It 30-INCH WATERLINE AT STATE HIGHWAY 170
CITY PROJECT NO.:100261
ATTACHMENT A
Scope for Engineering Design Related Services for Water and/or Sanitary Sewer
Improvements
DESIGN SERVICES FOR
NORTHSIDE II 30-INCH WATERLINE AT STATE HIGHWAY 170
CITY PROJECT NO.: 100261
AMDENDMENT #5
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
Background
As part of the TXDOT improvements along State Highway (SH) 170, ENGINEER was
tasked with the design for the relocation or modification of 4 crossings to an acceptable
location and depth that is not in conflict with the TXDOT roadway revisions. The 4 tunneled
crossing of the SH 170 are
• 30"waterline in a 54" casing near Beach Street
• 30"waterline in a 54" casing near Westport Parkway
• 24"waterline in a 42" casing near Independence Parkway
• 16"waterline in a 30" casing near Alta Vista Road.
This project has been bid in two packages. The water line crossing of SH 170 near Beach
Street, was bid and awarded for construction as a single construction package as currently
underway. Construction of the waterline crossings near Westport Parkway Independence
Parkway, Alta Vista Road were bid together as a single package in April 2021 and will be
awarded to Mountain Cascade.
This amendment modifies the previous contract and amendments to include construction
tunneling observation services for the Alta Vista Road, Westport Parkway, Independence
Parkway crossings.
SCOPE
Alta Vista Road Westport Parkway Independence Parkway- Construction Observation
Services
ENGINEER will perform tunnel observation site visits as part of the Alta Vista Road,
Westport Parkway and Independence Parkway pipeline relocations. Observation site visits
will be performed to determine if the work observed is being performed in general
conformance to the to the specifications, shop drawings and design plans.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 1 of 2
ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE II 30-INCH WATERLINE AT STATE HIGHWAY 170
CITY PROJECT NO.:100261
Observations may include:
• Observation of the shaft construction
• Observation of the jacking operation and propulsion of the casing.
• Observe the alignment of the tunneling operation.
• Observation of welds of the casing joints.
• Observation of overcut that occurs at the face of the tunnel
• Observe of the breast boards usage at face of the tunnel before the start of a long
shut down period.
• Observe the roundness and alignment of the casing
• Review the daily tunnel logs for conformance and completion.
An observation site visit report will be completed and posted on the City's BIM360 project
site and a pdf copy emailed to the FWWD Project Manager, City inspector and City
Construction Supervisor. The report will include relevant photographs as needed. It is
anticipated that site visits will generally occur 5 times per week/6 hours per day during
normal business hours and the reports will be completed and provided per site visit. A
sample report format is attached at the end of this document. The FWWD project manager
and City inspector shall be immediately notified of any deviations from to construction plans
and specifications that are observed during the construction.
SCHEDULE
The Alta Vista, Westport, and Independence Parking observation will generally be occurring
over approximately a 30 week period beginning in September of 2021.
ASSUMPTIONS
• ENGINEER will not be performing full time inspection services for the duration of the
tunnels. ENGINEER will perform site visits per scope agreement to witness and
document construction activities.
• ENGINEER will perform site visits during normal weekday (8 am-5 pm) hours.
• City of Fort Worth and TXDOT will have inspection services to monitor the day to day
construction activities.
• Contractor(s) will have more than one location under construction at a time.
ENGINEER will divide time as needed between the sites to observe activities under
construction.
COMPENSATION
Compensation for additional construction support services will be performed on a lump sum
basis in the amount of$178,980.00
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1,2014
Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/03/21 M&C FILE NUMBER: M&C 21-0537
LOG NAME: 60NSIISH17030INWLP3-CPY&MOUNTAINC
SUBJECT
(CD 7)Authorize Execution of Amendment No.5 in the Amount of$178,980.00 to an Engineering Agreement with CP&Y, Inc.for the Northside II
Water Main Along State Highway 170 Project,Authorize Execution of a Contract with Mountain Cascade of Texas LLC, in the Amount of
$4,788,432.00 for the Northside II Water Main Along State Highway 170,Adopt Attached Resolution Expressing Official Intent to Reimburse
Expenditures with Proceeds of Future Debt,and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No.5 to City Secretary Contract No.48423,and engineering agreement with CP&Y, Inc.in the amount of
$178,980.00 for the Northside II Water Main Along State Highway 170 project for a revised contract amount of$964,483.36;
2. Authorize execution of a contract with Mountain Cascade of Texas LLC,in the amount of$4,788,432.00 for Northeast Northside II 30-inch
Water Transmission Main Along State Highway 170-Part 3;
3. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds from future debt for the Northside II Water
Main Along State Highway 10 project;and
4. Adopt attached appropriation ordinance adjusting appropriations in the Water and Sewer Commercial Paper Fund in the amount of
$5,398,659.00 by increasing appropriations in the Northside II Water Main Along State Highway 170-Part 3 project(City Project No.
100261),and decreasing appropriations in the Unspecified project(City Project No. UNSPEC) by the same amount.
DISCUSSION:
On November 8,2016, Mayor and Council Communication(M&C C-27985),the City Council authorized the execution of an Engineering
Agreement with CP&Y, Inc., (City Secretary No.48423) in the amount of$456,340.00 for the preparation of plans and specifications for the
Northeast Northside II 30-inch Water Transmission Main.The agreement was subsequently revised by Amendment No. 1 in the amount of
$13,098.36 administratively authorized July 3,2017 that provided for additional design on the project.On April 7,2020,Mayor and Council
Communication(M&C 20-0168),the City Council adopted an appropriation ordinance in the Water and Sewer Capital Projects Fund for the
amount$2,264,435.00 and authorized the execution of Amendment No.2 in the amount of$168,985.00 for the Northeast Northside 11 Water Main
along SH 170 from 0.5 miles east of IH 35W to Trophy Club Lake Drive to accommodate the Texas Department of Transportation's construction of
the SH 170 four mai lanes and associated improvements which require relocation of four water mains at Beach Street,Alta Vista Road,Westport
Parkway and Independence Parkway.Amendment No.3 in the amount of$99,815.00 was administratively authorized November 13,2020
and provided additional design services for the necessary relocations at the four conflict locations and Amendment No.4 in the amount of
$47,265.00,authorized by M&C 21-0375 provided for additional construction services for Part 2 of the project and additional easement.
In accordance with the terms of a Utility Agreement between TXDOT and the City,TXDOT will reimburse the City of all costs incurred with the
relocation of the Beach Street crossing because the water main was installed in an easement.The relocation of the water main conflict at Beach
Street is currently underway(CSC 54748).Amendment No.5 provides for additional services for the relocation of the conflicts at the SH 170 and
Alta Vista Road,Westport Parkway and Independence Parkway intersections.
Construction of the project was advertised for bid on February 25,2021 and March 4,2021 in the Fort Worth Star-Telegram.On April 8,2021 the
following bids were received:
Bidder Amount Time of
Completion
250
Mountain Cascade of Texas LLC $4,788,432.00 Calendar
Days
SJ Louis Construction of Texas, Ltd. $5,100,771.22�
William J.Schultz Inc.dba Circle C $5,207,380.11 00�
Construction Company
In addition to the contract cost,$287,594.00 is required for project management,inspection and material testing and$143,653.00 is provided for
project contingency.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.Available cash within the Water and Sewer
portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program(CP)will be used
to provide interim financing for this project until debt is issued.Once debt associated with this project is sold, bond proceeds will be used to
reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution.Under federal law,debt
must be issued within approximately three years in order for these expenses to be reimbursable.Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt bond proceeds.
Appropriations for the Northeast Northside II 30-inch Water Transmission Main Along SH170 from North Beach Street to US 377 project are as
depicted below:
Fund Existing Additional Project Total*
Appropriations Appropriations
W&S Capital
Projects-Fund $2,887,171.00 $0.00 $2,887,171.00
56002
W&S Commercial
Paper-Fund $0.00 $5,398,659.00 $5,398,659.00
56020
Water Capital- 1 $7,455,480.00 $0.00 $7,455,480.00
Fund 59601
Project Total $10,342,651.00 $5,398,659.00 $15,741,310.00
*Numbers rounded for presentation.
This project will have no impact on the Water Department's operating budget when completed.
Business Equity: Mountain Cascade of Texas,is in compliance with the City's Business Equity Ordinance by committing to two percent Business
Equity participation and documenting good faith effort. Mountain Cascade of Texas identified several subcontracting and supplier opportunities.
However,the firms contacted in the areas identified did not respond.The City's Business Equity goal on this project is 19 percent.
Business Equity:CP&Y, Inc,a waiver of the goal for Business Equity subcontracting requirements was requested,and approved by the DVIN,in
accordance with the applicable Ordinance,because the purchase of goods or service is from sources where subcontracting or supplier
opportunities are negligible.
The project is located in COUNCIL DISTRICT 7.
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that funds are currently available in the UNSPEC project within the W&S Commercial Paper Fund and upon
approval of the above recommendations and adoption of the attached appropriation ordinance,funds will be available in the W&S Commercial
Paper Fund for the NSII Water Main Along SH170 project to support the approval of the above recommendation and execution of the amendment
to agreement and contract. Prior to an expenditure being incurred,the Water Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office b . Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Scott Taylor 7240
70
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