Loading...
HomeMy WebLinkAboutContract 52179-R1 CSC No.52179-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION August 24, 2021 Wildcat Cranes Inc. Attn: Ron Wertz 5650 Wilbarger Street Fort Worth, TX 76119 Re: Contract Renewal Notice— 1st Renewal ITB No. 18-0380 Motorized Crane Services Contract No. CSC No. 52179 Renewal Amount: $250,000.00 The above referenced Contract with the City of Fort Worth expires on September 30, 2019. This letter is to inform you that the City is exercising its right to renew the contract for an amount up to $250,000.00,which will be effective immediately upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate,to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Shatabya Bergland Contract Compliance Specialist 817-392-4940 OFFICIAL RECORD CITY SECRETARY Contract Renewal FT. WORTH, TX ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and Oana BuL hdoAc administration of this contract, including By: Dana Burghdoff ep 25,2021 14:19 CDT) ensuring all performance and reporting Name: Dana Burghdoff requirements. Title: Assistant City Manager By: APPROVAL RECOMMENDED: Name: Shatabya Bergland Title: Contract Compliance Specialist C&t??� Hary&r APPROVED AS TO FORM AND By. Christopher Ftarder(Sep 24,2021 11:11 CDT) LEGALITY: Name: Chris Hard.,-r aaq�F�R �a Title: Water Director a p�°°°°°° ° " p��1. 0 o0�►�d D 1 ATTEST: 0 v o o=� By: MI.&(Sep 24,2021 15:19 CDT) ° Name: DougBlack By: P') C da °°°°°°°°° Title: Assistant City Attorney Name: Ronald Gonzales ��nEXpSo� Title: Acting City Secretary CONTRACT AUTHORIZATION: M&C: Date Approved: Form 1295 Certification No.: Wildcat Cranes Inc.. B t Y N e: Ronald W. Wertz Title, Owner/President i OFFICIAL RECORD CITY SECRETARY a� FORr�a� FT. WORTH TX Contract Renewal 000 0000 0000 , 0 o op�d Tj�o 0 t� °_� �, o o d Contract Entry Contract SetID SHARE Contract Version Version 1 Status current Contract ID OOOOOOOQOOOOOOOOOOOOOS8fi9 New Version Status Approved Approved Date 11/07/2019 Buyer CAMARIC Camarillo,Cristina V Contract Administrator Header 0 Contract Style General Contract Dispatch Process Option General Contract Dispatch Method Print Supplier WILDCAT CR-001 Edd Comments Supplier ID OO00006408 WILDCAT CRANES INC Contract Activities Primary Contact Primary Contact Info Contract Header Agreement Supplier Contract Ref Renewal 1f4,Auto renewal Contract Releases Description CSCO-A 52179 ITB 18-0380 Crane Custom Fields Master Contract ID Retention Begin Date 1010112019 Activity Lag Document Status Expire Date 0913012020 Thresholds&Notifications Renewal Date Price Adjustment Template Group Contracts Control Type Purchase Order BU Defaults Tax Exempt Laserfiche Tax Exempt ID Mayor&Council Auto Default 7/23/2021 M&C Review Official site of the City of For[Worth,Texas CITY COUNCIL AGENDA FORTIS COUNCIL ACTION: Approved on 912512018 DATE: 9/25/2018 REFERENCE,r,rP-12255 LOG NAME: 13P18-0380 MOTORIZED CRANE NO.: SERVICES MJR WATER CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Purchase Agreement with Wildcat Cranes, Inc., for Motorized Crane Services in an Annual Amount Up to $250,000.00 and Authorize Five Renewal Options for all City Departments (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of a Purchase Agreement with Wildcat Cranes, Inc. for motorized crane services in an annual amount up to $250,000.00 and authorize five renewal options for all City Departments. DISCUSSION: The Water Department approached the Purchasing Division to establish an annual Agreement for the purchase of motorized crane services for lifting and placing of large pieces of equipment as a part of City facilities maintenance and operations for all City Departments on an as-needed basis. Staff issued an Invitation to Bid (ITB) consisting of detailed specifications to 11 related vendors. The ITB was advertised in the Fort Worth Star-Telegram on August 1, 2018, August 8, 2018, August 15, 2018 and August 22, 2018. The City received one bid. See attached Bid Tabulation. Staff recommends awarding a contract to Wildcat Cranes, Inc., with five one-year options to renew. No guarantee was made regarding the amount of these items that would be purchased. The ITB amount for the departments' annual requirements is $250,000.00. The proposed contract would allow the unit price to be increased so long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. The Water Department reviewed the pricing and found pricing to be fair and reasonable. M/WBE Office -A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end on September 30, 2019. The City shall have five options to renew the Agreement; four one-year renewal periods (October 1 to September 30) and the fifth renewal period which shall run from October 1 to the anniversary of the date of execution. FISCAL INFORMATION/CERTIFICATION: The approval of this action provides purchasing authority up to $250,000.00 as specified. The Director of Finance certifies that funds are available in the current operating budget, as appropriated, and that prior to an expenditure being made, each participating Department has the responsibility to validate the availability of funds. Future year appropriations are subject to Mayor and Council approval. BQN\18-0380\MJR apps.cfwnet.org/council_packet/mc_review.asp?ID=26300&councildate=9/25/2018 1/2 7/23/2021 M&C Review TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID I Year (Chartfield 2) Submitted for City Manager's Office by_ Susan Alanis (8180) Originating Department Head: Cynthia B. Garcia (8525) Additional Information Contact: Jane Rogers (8385) ATTACHMENTS 18-0380 Motorized Crane Services Bid Tab pdf 18-0380 Wildcat 1295 2018-396919.pdf apps.cfwnet.org/cou ncil_packet/mc_review.asp?I D=26300&counci ddate=9/25/2018 2/2 ACo® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 07/23/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Amanda Roberson NAME: Coverica AHONN Ext 0. (g72)490-8800 Fa/c No): (972)490-2255 5999 Summerside ,E-MAIL s: amanda.roberson@CoVerica.com Suite 200 INSURER(S)AFFORDING COVERAGE NAIC# Dallas TX 75252 INSURERA: Old Republic Union Insurance Company 31143 INSURED INSURERB: Manufacturers Alliance Insurance Company 36897 Wildcat Cranes,Inc. INSURER C: General Security Indemnity Co of Arizona 0749-20559 5650 Wilbarger St. INSURER D: INSURER E: Fort Worth TX 76119 INSURER F: COVERAGES CERTIFICATE NUMBER: 20/21 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VVITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I ADDLSUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICYNUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMA CLAIMS-MADE ❑X OCCUR ET RENTED 50,000 —PREMISES Ea occurrence $ X Riggers Liability MED EXP(Any one person) $ Excluded A ORANGL000706-00 11/13/2020 11/13/2021 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY [g PRO- LOC 2,000,000 PRODUCTS $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident ANYAUTO BODILY INJURY(Per person) $ B X OWNED SCHEDULED 152001-11-24-11-4 11/13/2020 11/13/2021 BODILY INJURY(Per accident) $ AUTOS ONLYIX AUTOS X HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLYAUTOS ONLY Per accident $ X UMBRELLA LABX OCCUR EACH OCCURRENCE $ 5,000,000 C EXCESS LIAB CLAIMS-MADE EX-000005-00 11/13/2020 11/13/2021 AGGREGATE $ 5,000,000 DED I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE I I ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH)If yes,describe under E.L.DISEASE-EA EMPLOYEE $ DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Fort Worth ACCORDANCE WITH THE POLICY PROVISIONS. 200 Texas St. AUTHORIZED REPRESENTATIVE Fort Worth TX 76102 4kIm ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD