HomeMy WebLinkAboutContract 52179-R2 CSC No. 52179-R2
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
July 21, 2020
Wildcat Cranes Inc.
5650 Wilbarger Street
Fort Worth, Texas 76119
Re: Contract Renewal Notice
Contract No. CSC No. 52179
Renewal Term No. October 1, 2020 to September 30,2021
The above referenced Contract with the City of Fort Worth expires on September 30,2020.
Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter
is to inform you that the City is requesting to renew the Contract for an additional one (1) year
period, which will begin immediately after the Expiration Date. All other terms and conditions of
the Contract remain unchanged.
To agree to renew the Contract for an additional one (1)year period,please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sine ely
Darla Morales
Parts Material Supervisor
817-392-4932
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page l of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
�asz� a administration of this contract; including
By: Dan.Burghdoff(Ju126,20' 2:04 CDT)
ensuring all performance and reporting
Natne: Dana Burghdoff requirements.
Title: Assistant City Manager
By:
APPROVAL RECOMMENDED: Name: Darla Morales
Title: Parts Material Supervisor
chrisfophe✓NArder APPROVED AS TO FORM AND
By; Christopher l-larder lJu121,202015:51 CDT, LEGALITY:
Name: Chris Harder
Title: Water Director p 100ORr a�
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ATTEST: �Vo By: DBlack(Ju123,20201E:05 CDT-)
B `Y C,} % °per Name: Doug Black
y U a a�nExAS�ap Title: Assistant City Attorney
Name: Mary J Kayser
Title: City Secretary CONTRACT AUTHORIZATION:
M&C: P-12255
Date Approved: 'a
Form 1295 Certification No.:
Wildcat Cranes Inc
By: Lam'
Name: Ronald W. Wertz
Title: Owner/President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal
Page 2 of 2
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT WORTH
COUNCIL ACTION: Approved on 9/26/2018
REFERENCE 13P18-0380 MOTORIZED
DATE: 9/25/2018 NO.: **P-12255 LOG NAME: CRANE SERVICES MJR
WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Purchase Agreement with Wildcat Cranes, Inc., for Motorized
Crane Services in an Annual Amount Up to $250,000.00 and Authorize Five Renewal
Options for all City Departments (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Purchase Agreement with Wildcat
Cranes, Inc. for motorized crane services in an annual amount up to $250,000.00 and authorize five
renewal options for all City Departments.
DISCUSSION:
The Water Department approached the Purchasing Division to establish an annual Agreement for the
purchase of motorized crane services for lifting and placing of large pieces of equipment as a part of
City facilities maintenance and operations for all City Departments on an as-needed basis. Staff
issued an Invitation to Bid (ITB) consisting of detailed specifications to 11 related vendors. The ITB
was advertised in the Fort Worth Star-Telegram on August 1, 2018, August 8, 2018, August 15, 2018
and August 22, 2018. The City received one bid. See attached Bid Tabulation.
Staff recommends awarding a contract to Wildcat Cranes, Inc., with five one-year options to
renew. No guarantee was made regarding the amount of these items that would be purchased. The
ITB amount for the departments' annual requirements is $250,000.00. The proposed contract would
allow the unit price to be increased so long as the City approves the increase. In addition, an
administrative change order or increase may be made by the City Manager in the amount up to
$50,000.00 and does not require specific City Council approval as long as sufficient funds have been
appropriated.
The Water Department reviewed the pricing and found pricing to be fair and reasonable.
M/WBE Office-A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall
end on September 30, 2019. The City shall have five options to renew the Agreement; four one-year
renewal periods (October 1 to September 30) and the fifth renewal period which shall run from
October 1 to the anniversary of the date of execution.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides purchasing authority up to $250,000.00 as specified. The
Director of Finance certifies that funds are available in the current operating budget, as appropriated,
and that prior to an expenditure being made, each participating Department has the responsibility to
validate the availability of funds. Future year appropriations are subject to Mayor and Council
http://apps.cfwnet.org/council packet/mc review,asn?ID=26300k..crninnil 1;/1)n12 '7/1'7/)010
M&C Review Page 2 of 2
approval.
BQ N\18-0380\MJR
TO
Fund Department Account PrIO�Dect Program Activity Budget Reference# Amount
iD Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
iD Year Chartfield 2
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Cynthia B. Garcia (8525)
Additional Information Contact: Jane Rogers (8385)
ATTACHMENTS
18-0380 Motorized Crane Services Bid Tab pdf
18-0380 Wildcat 1295 2018-396919 pdf
http://apps.cfwnet.org/council_packet/mc review.asb?ID=26300&crnincil l)n1 Q 7/I I n)n