HomeMy WebLinkAboutContract 56371 CSC No. 56371
INTERLOCAL AGREEMENT FOR THE SCHOOL RESOURCE OFFICER PROGRAM
LENA POPE HOME,INC
This agreement ("Agreement") is made and entered into between the City of Fort Worth, a
home rule municipal corporation of the State of Texas ("City"), acting by and through Jesus J.
Chapa, its duly authorized Deputy City Manager, and the Lena Pope Home, Inc., a non-profit
organization located in Tarrant County ("District"), acting by and through Ashley Elgin, its duly
authorized Chief Executive Officer.
RECITALS
WHEREAS, this Agreement is made under the authority granted to the City and the District
pursuant to the Texas Government Code, Chapter 791, known as the INTERLOCAL
COOPERATION ACT;
WHEREAS,the citizens of Fort Worth and the City Council have determined that the security
of students is paramount;
WHEREAS, District wishes to participate in the School Resource Officer Program ("SRO
Program")through which City provides school security to participating school districts with facilities
within the City's territorial limits using City's police officers; and
WHEREAS, City will receive funds through the Fort Worth Crime Control and Prevention
District("CCPD") to assist in funding City's portion of the SRO Program costs.
NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements
herein expressed, the Parties agree as follows:
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Agreement for the SRO Program
2. Exhibit A—Scope of Services
3. Exhibit B—Payment Schedule
Exhibits A and B, attached hereto are incorporated herein and made a part of this Agreement for all
purposes. In the event of any conflict between the terms and conditions of Exhibits A and B and the
terms and conditions set forth in the body of this Agreement, the terms and conditions set forth in the
body of this Interlocal Agreement shall control.
OFFICIAL RECORD
CITY SECRETARY
Lena Pope Home,Inc. &CFW FY 2022 SRO Interlocal Agreement
FT. WORTH, TX
The term "District" shall include the District, and its officers, agents, employees, representatives,
servants, contractors or subcontractors.
The term"City" shall include its officers, employees, agents, and representatives.
The term"Party" shall refer to either the City or the District.
The term"Parties" shall refer to both the City and the District.
1. SCOPE OF SERVICES.
City hereby agrees to provide the District with school security services for the purpose of
creating a safe educational environment, in partnership with the District.The City will provide Fort
Worth Police Department("FWPD") officers at District schools within the territorial limits of Fort
Worth. The District covenants and agrees to frilly cooperate with the City in the implementation of
the SRO Program. Attached hereto and incorporated for all purposes incident to this Agreement is
"Exhibit A,"Scope of Services,more specifically describing the services to be provided hereunder.
2. TERM.
This Agreement shall commence on October 1, 2021 ("Effective Date")and shall continue in
full force and effect until September 30, 2022, unless terminated earlier in accordance with the
provisions of this Agreement.
3. CONSIDERA.TION.
The District shall pay City $87,600.37 (the "Agreement amount") in accordance with the
provisions of this Agreement and the Payment Schedule attached as "Exhibit B." Such Agreement
amount is based upon fixed expenditures for personnel and operating costs for police officers assigned
to the SRO Program. The District will be required to have at least one officer assigned per 1,500
students with the District. The Agreement amount represents 50% of all personnel and operating
costs incurred by the City for the one (1) police officer assigned to the District. The District will be
required to accept the assignment of additional police officers to accommodate the proper ratio
between student body and on-campus police officers. If additional officers are required pursuant to
this section,the District shall pay City an additional$141,726.30 annually per additional officer.The
Agreement amount is a projected figure based upon estimated costs for the program for the coming
City Fiscal Year.' The Agreement amount also includes the District's proportional share of the
personnel, training and operating costs of the FWPD command staff that oversee the SRO Program.
The command staff costs are shared by all participating school districts, and the participating school
1 Fiscal Year shall be defined as;the twelve-month period beginning October 1 and ending September 30,or such
alternate twelve-month period as approved in writing by the City.
Lena Pope Home,Inc.&CFW FY 2022 SRO Interlocal Agreement Page 2 of 14
districts pay a proportional amount of the command staff costs based on the number of SRO Program
officers assigned to each participating school district. The command staff includes one (1) detective,
five (5) sergeants, two (2)relief police officers, and one (1) lieutenant assigned to the SRO Program.
In addition, the Agreement amount includes the District's proportional share of the administrative
operating fees of SRO-assigned patrol vehicles.
In the event that an officer is on leave due to an occupational injury, the Agreement Amount
shall not be reduced or amended due to such absence unless agreed by both parties in writing.
It is understood and agreed that District shall remit funds to the City within thirty(30)calendar
days following receipt of an official invoice. Invoices shall be provided by City to District on a
monthly basis.
In connection with the City's annual budget process, following the end of each Fiscal Year,
funding shall be subject to a "true up" process in accordance with this paragraph. The City shall
compare the actual costs of the prior Fiscal Year's program with the projected/budgeted amount for
the current Fiscal Year and calculate any deviation between the two. The City shall notify the District
of such deviation on or before the ninetieth (90) day of the new Fiscal year. Any deviation will be
reconciled with District by one of the following methods: (1) adjusting the projected/budgeted
amounts for the next Fiscal Year's School Resource Officer contract; or(2) if the parties elect not to
enter into another contract for the next Fiscal year, a direct payment of funds to the District, if the
actual costs of the program were less than the projected costs program; or a direct payment of funds
to the City if the actual costs exceed the projected costs of the program.
4. TERMINATION.
4.1 CCPD Funds
This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. In the event that funds from the CCPD are not timely received, in
whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not
be liable for payment for any work or services performed by District under or in connection
with this Agreement.
4.2 Convenience.
The City may terminate this Agreement at any time and for any reason by providing
the other Party with 30 days' written notice of termination.
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4.3 Non-appropriation of Funds.
In the event no fiords or insufficient finds are appropriated by the City in any fiscal
period to fiord the SRO Program, City will notify District of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever.
4.4 Duties and Obligations of the Parties.
In the event that this Agreement is terminated prior to the Expiration Date, the District
shall pay City for services actually rendered up to the effective date of termination and City
shall continue to provide the District with services requested by the District and in accordance
with this Agreement up to the effective date of termination. Within thirty(30) days after the
effective date of such termination, City shall forward to District a final invoice for the
appropriately prorated unpaid balance due on the Agreement Amount for services rendered
and District shall remit payment in fiill within thirty(30) days after the date of such invoice.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts. District hereby warrants to the City that District has made
frill disclosure in writing of any existing or potential conflicts of interest related to services under
this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement,District hereby agrees immediately to make frill disclosure to the City in writing.
5.2 Confidential Information. District, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by the City as confidential and shall not
disclose any such information to a third party without the prior written approval of the City.
5.3 Unauthorized Access. District shall store and maintain City information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
information in any way. District shall notify the City immediately if the security or integrity of any
City information has been compromised or is believed to have been compromised, in which event,
District shall, in good faith, use all commercially reasonable efforts to cooperate with the City in
identifying what information has been accessed, modified, deleted or otherwise corrupted by
unauthorized means and shall firlly cooperate with the City to protect such information from further
unauthorized tampering.
5.4 Federal Law Enforcement Database Access. If District, or any District Personnel,
has access to any federal law enforcement database or any federal criminal history record
information system, including but not limited to Fingerprint Identification Records System
("FIRS"), Interstate Identification Index System("III System"),National Crime Information Center
Lena Pope Home,Inc.&CFW FY 2022 SRO Interlocal Agreement Page 4 of 14
("NCIC")or National Fingerprint File("NFF"), that is governed by and/or defined in Title 28,Code
of Federal Regulations Part 20 ("CFR Part 20"), for the purpose of providing services for the
administration of criminal justice as defined therein on behalf of the City under this Agreement,
District shall comply with the Criminal Justice Information Services Security Policy and CFR Part
20, and shall separately execute the Federal Bureau of Investigation Criminal Justice Information
Services Security Addendum.
6. RIGHT TO AUDIT.
District agrees that the City shall,until the expiration of three years after final payment under
this Agreement, or the final conclusion of any audit commenced during the said three years, have
access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records of the District involving transactions relating to this Agreement at no additional
cost to the City. District agrees that the City shall have access during normal working hours to all
necessary District facilities and shall be provided adequate and appropriate work space in order to
conduct audits in compliance with the provisions of this section. The City shall give District
reasonable advance notice of intended audits.
Section 6 shall survive the termination or expiration of this Agreement
7. INDEPENDENT CONTRACTOR.
District shall operate hereunder as an independent contractor and not as an officer, agent, servant
or employee of City. City shall operate hereunder as in independent contractor and not as an officer,
agent, servant, or employee of the District. City shall be solely responsible for the acts and omissions
of its officers, members, agents, servants, and employees. District shall be solely responsible for the
acts and omissions of its officers,members,agents,servants,and employees.Neither City nor District
shall be responsible under the Doctrine of Respondent Superior for the acts and omissions of the
officers,members,agents,servants,or employees of the other. Nothing in this Agreement shall waive
any statutory or common-law immunity or defense of City or District.
8. PROPERTY LOSS.
City shall in no way nor under any circumstances be responsible for any property belonging
to District, its officers, members, agents, employees, subcontractors, program participants, licensees
or invitees,which may be lost, stolen, destroyed or in any way damaged.
9. PROVISIONS REGARDING AGE.
City and District covenant that neither it nor any of its officers,members, agents, employees,
program participants, or subcontractors, while engaged in the performance of this Agreement shall,
Lena Pope Home,Inc. &CFW FY 2022 SRO Interlocal Agreement Page 5 of 14
in connection with the employment, advancement, or discharge of employees, or in connection with
the terms, conditions or privileges of their employment, discriminate against persons because of their
age, except on the basis of a bona fide occupational qualification, retirement plan, or statutory
requirement.
10. LIABILITY
DISTRICT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH,TO ANY AND ALL PERSONS,OF ANY KIND OR CHARACTER,WHETHER REAL
OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF DISTRICT, ITS
OFFICERS,AGENTS, SERVANTS OR EMPLOYEES.
DISTRICT AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS,
AGENTS,SERVANTS,AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS,
LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT
LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED
DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS)
AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE
OUT OF, OR BE OCCASIONED BY(I) DISTRICT'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR
INTENTIONAL MISCONDUCT OF DISTRICT, ITS OFFICERS, AGENTS, ASSOCIATES,
EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS,
AGENTS,EMPLOYEES,OR SEPARATE CONTRACTORS,AND IN THE EVENT OF JOINT
AND CONCURRENT NEGLIGENCE OF BOTH DISTRICT AND CITY, RESPONSIBILITY,
IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE
LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A
WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY
THE LAWS OF TEXAS.
Section 10 shall survive the termination or expiration of this A14reement.
11. NON-DISCRIMINATION COVENANT.
District, for itself, its personal representatives, assigns, subcontractors and successors in
interest, as part of the consideration herein, agrees that in the performance of District's duties and
obligations hereunder, it shall not discriminate in the treatment or employment of any individual or
group of individuals on any basis prohibited by law. If any claim arises from an alleged violation of
this non-discrimination covenant by District, its personal representatives, assigns, subcontractors or
successors in interest, District agrees to assume such liability and to indemnify and defend the City
and hold the City harmless from such claim.
Lena Pope Home, Inc.&CFW FY 2022 SRO Interlocal Agreement Page 6 of 14
Section 11 shall survive the termination or expiration of this Agreement
12. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand-delivered to the other Party, c/o the designated
person listed below; or (2) received by the other Party by United States Mail, registered, return
receipt requested, addressed as follows:
City of Fort Worth Lena Pope Home, Inc.
Attn: Jesus J. Chapa Attn: Ashley Elgin
Deputy City Manager Chief Executive Officer
200 Texas Street 3200 Sanguinet Street
Fort Worth, Texas 76102-6311 Fort Worth, Texas 76107
With Copy to the City Attorney
At same address
13. GOVERNMENTAL POWERS/IMMUNITIES.
It is understood and agreed that by execution of this Agreement, the City does not waive or
surrender any of its governmental powers or immunities.
14. NO WAIVER.
The failure of the City or District to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein shall not constitute a waiver of the City's or
District's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
15. GOVERNING LAW/VENUE.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any
action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement,venue for
such action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas,Fort Worth Division.
Lena Pope Home, Inc. &CFW FY 2022 SRO Interlocal Agreement Page 7 of 14
16. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
17. FORCE MAJEURE.
City and District shall exercise their best efforts to meet their respective duties and obligations
as set forth in this Agreement, but shall not be held liable for any delay or omission in performance
due to force majeure or other causes beyond their reasonable control, including, but not limited to,
compliance with any government law,ordinance or regulation, acts of God, acts of the public enemy,
fires, strikes, lockouts, natural disasters, wars, riots, epidemics or pandemics, material or labor
restrictions by any governmental authority, transportation problems,restraints or prohibitions by any
court, board, department, cominission, or agency of the United States or of any States, civil
disturbances, other national or regional emergencies, and/or any other similar cause not enumerated
herein but which is beyond the reasonable control of the Party whose performance is affected
(collectively"Force Majeure Event"). The performance of any such obligation is suspended during
the period of, and only to the extent of, such prevention or hindrance, provided the affected Party
provides notice of the Force Majeure Event, and an explanation as to how it hinders the party's
performance, as soon as reasonably possible, as determined in the City's discretion, after the
occurrence of the Force Majeure Event. The form of notice required by this section shall be the same
as section 12 above.
18. PROHIBITION ON BOYCOTTING ENERGY COMPANIES.
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government
Code, as added by Acts 2021, 87th Leg.,R.S., S.B. 13, § 2, the City is prohibited from entering into
a contract for goods or services that has a value of$100,000 or more that is to be paid wholly or
partly from public funds of the City with a company with 10 or more full-time employees unless the
contract contains a written verification from the company that it: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of the contract. The terms
"boycott energy company" and "company" have the meaning ascribed to those terms by Chapter
2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the
extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Contractor certifies that Contractor's signature provides written verification to the City
that Contractor: (1) does not boycott energy companies; and(2) will not boycott energy companies
during the term of this Agreement.
Lena Pope Home,Inc.&CFW FY 2022 SRO Interlocal Agreement Page 8 of 14
19. PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND AMMUNITION
INDUSTRIES.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited from
entering into a contract for goods or sei vices that has a value of$100,000 or more that is to be paid
wholly or partly from public funds of the City with a company with 10 or more full-time employees
unless the contract contains a written verification from the company that it: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity or
firearm trade association. The terms"discriminate,""firearm entity"and"firearm trade association"
have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added
by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274 of the Government
Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that
Contractor's signature provides written verification to the City that Contractor: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and(2)will not discriminate against a firearm entity or firearm trade association during
the teen of this Agreement.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be
deemed a part of this Agreement, and are not intended to define or limit the scope of any provision
of this Agreement.
21. APPROVAL OF AGREEMENT.
The governing bodies of City and District have approved the execution of this Agreement,
and the persons signing the Agreement have been duly authorized by the governing bodies of the City
and District to sign this Agreement on behalf of the governing bodies.
22. REVIEW OF COUNSEL.
The parties acknowledge that each Party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting Party shall not be employed in the interpretation of this Agreement or
exhibits hereto.
Lena Pope Home,Inc.&CFW FY 2022 SRO Interlocal Agreement Page 9 of 14
23. AMENDMENTS.
No amendment of this Agreement shall be binding upon a Party hereto unless such amendment
is set forth in a written instrument,which is executed by an authorized representative of each Party.
24. ENTIRETY OF AGREEMENT.
This Agreement, including Exhibits A and B, contains the entire understanding and
agreement between the City and District, their assigns and successors in interest, as to the matters
contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null
and void to the extent it conflicts with any provision of this Agreement.
25. COUNTERPARTS.
This Agreement may be executed in one or more counterparts and each counterpart shall, for
all purposes, be deemed an original, but all such counterparts shall together constitute one and the
same instrument.
[THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK]
Lena Pope Home,Inc.&CFW FY 2022 SRO Interloeal Agreement Page 10 of 14
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR LENA
OF FORT WORTH POPE HOME, INC.
Jtsusj.Chapa(Sep 215,202112:13 CDT)
Jesus J. Chapa Ashley Elgin
Deputy City Manager Chief Executive Officer
Date: Sep 25, 2021 Date: ` . �;k ,2o2 )
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
LEGALITY FOR LENA POPE HOME
Neal Noakes
Neil Noakes(Sep 25,202111:24 CDT)
Neil Noakes
Chief of Police Lena Pope Home Attorney
pq OR0000
ATTEST '�° 00
per° ° d
APPROVED AS TO FORM AND 0 00 o=�
LEGALITY FOR CITY OF FORT �d o o�
WORTH Ronald P. Gonzales 1d °° °°°°°°°° °
f� Acting City Secretary ���EXpSd�d
Taylor C. Paris Date: 9/14/2021
Assistant City Attorney M&C No. 21-0680
Form 1295 Certification No: 2021-786653
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Kelly Cleveland(Sep 24,202108:43 CDT)
Raquel Cleveland
Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
Lena Pope Home,Inc.&CFW FY 2022 SRO Interlocal Agreement FT. WORTH, TX
EXHIBIT A
SCOPE OF SERVICES
1. City, through the commander of the SRO Program, shall assign FWPD officers to specific
schools within the District to provide school security and officers shall work directly with
the District's school principals.
2. There shall be one (1) City police officers assigned to the District for the SRO Program.
In addition, there shall be a command staff comprised of one (1) detective, five (5)
sergeants, two (2) relief police officers, and one (1) lieutenant assigned to the SRO
Program. The Lieutenant shall command the SRO Program. Additional officers will not
be provided to District during the Term of the Agreement. The District shall submit a
written request for additional Police Officers to City ten(10)months prior to the start
of a new Fiscal year (the end of the month of December).
3. Assigned officers shall have the SRO Program as their primary duty, and will not be
regularly assigned additional police duties. City reserves the right, however, to reassign
any or all officers temporarily in the event of an emergency or when the City, in its sole
discretion, deems necessary.
4. City shall coordinate assignment and duty hours with District. If necessary, to handle
unplanned absences at schools, FWPD officers from other units may be assigned
temporarily to provide coverage. City shall not provide replacements for officers who are
on leave due to an occupational injury. Replacement officers, when available, will be
assigned to District when the assigned police officer's absence is for an extended period of
time.
5. City shall provide to the officers assigned to the SRO Program all the law enforcement
training and certification,vehicles and police equipment,benefits,and insurance(including
liability coverage) that are provided to all City's police officers. District shall provide any
radio equipment necessary to allow the assigned officers to communicate with District
staff.
6. The City shall maintain emergency response plans for every school within their
jurisdiction. To the extent allowed under Texas law, these plans shall be kept confidential
within the Fort Worth Police Department for security purposes, but meetings shall be held
with authorized representatives of District to provide relevant information and excerpts
Lena Pope Home,Inc.&CFW FY 2022 SRO Interlocal Agreement Page 12 of 14
fiom the plan necessary for implementation. City's Chief of Police shall designate a
commander to be responsible for maintenance and dissemination of these plans.
7. All police personnel assigned to the SRO program will remain subject to the rules and
regulations applicable to all sworn personnel, including General Orders, Special Orders,
Personnel Rules and Regulations, directives and other applicable law.
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Lena Pope Home,Inc.&CFW FY 2022 SRO Interlocal Agreement Page 13 of 14
EXHIBIT B
PAYMENT SCHEDULE
District will remit 11 payments at $7,300.00 per month within 30 days of receipt of an invoice
from the City and a final payment due in the amount of$7,300.37. The failure of District to pay
an invoice within 30 days of receipt will be considered a breach of this Agreement.
$7,300.00 x 11 =$80,300.00
Final Payment=$ 7,300.37
Total Payments $87,600.37
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA rolaT WO RY_„
REFERENCE **M&C 21- 35SCHOOL RESOURCE
DATE: 9/14/2021 NO.: 0680 LOG NAME: OFFICER PROGRAM
FY22
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Eagle Mountain
Saginaw, Northwest and Lake Worth Independent School Districts, as well as Lena Pope
Home, Inc., to Operate the School Resource Officer Program, Formerly Known as the
School Security Initiative Program, for Fiscal Year 2022 in the Total Amount of
$5,926,283.09 Funded by Crime Control Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the execution of the School Resource Officer
Program agreements with the Fort Worth, Keller, Eagle Mountain Saginaw, Northwest and Lake
Worth Independent School Districts, as well as Lena Pope Home, Inc., to operate the School
Resource Officer Program for Fiscal Year 2022 in the total amount of$5,926,283.09.
DISCUSSION:
The Fort Worth Police Department (FWPD) and area independent school districts (ISDs)work
together to provide youth a safe educational environment by providing FWPD officers at schools
within the city limits of Fort Worth. Under the School Resource Officer Program, operational costs,
equipment funds, and personnel costs are provided through the Crime Control Prevention District
(CCPD) budget, which is then reimbursed pursuant to the terms of the Agreements with each school
district and Lena Pope Home, Inc.
For Fiscal Year 2022, a total of 75 officers are assigned to the School Resource Officer Program with
a total budget of$11,449,663, of which $5,926,283.09 will be allocated for the School Resource
Officer Program Agreements with the school districts and Lena Pope Home, Inc. The participating
school districts, and Lena Pope Home Inc., reimburse CCPD for 50 percent of operating and
personnel costs for 64 of the 75 positions. Keller ISD and Eagle Mountain Saginaw each
have 1 mobile officer to rotate between schools specifically within the school district. Keller ISD and
Eagle Mountain Saginaw ISD will reimburse CCPD for 100 percent of the dedicated officer's costs.
The remaining nine supervisor and relief positions, consisting of two relief officers, one detective, five
sergeants, and one lieutenant, are reimbursed to CCPD at 100 percent. The reimbursement costs of
the supervisor and relief positions are apportioned to each participant based on the number of
officers assigned to each school district.
At the end of each full fiscal year, staff reconcile the actual cost of the prior year program with the
estimated costs. In past years, the actual costs have exceeded the projected costs. This resulted in
the schools paying for the additional cost of the prior year's program in the upcoming program year.
However, in Fiscal Year 2020, the actual costs of the program were less than the projected costs. This
was due to COVID-19 school closures and the SRO officers working less at the schools. Since the
schools made payments based on the original estimated costs, this resulted in the schools overpaying
for services. These amounts were deducted from the Fiscal Year 2022 plan. The amounts deducted
were:
- Fort Worth ISD: $311,805.27
- Eagle Mountain Saginaw ISD: $42,518.90
- Keller ISD: $39,586.56.
- Lake Worth ISD: $7,086.49
- Northwest ISD: $56,691.87
http://apps.cfwnet.org/council_packet/mc review.asp?ID=29228&councildate=9/14/2021 9/15/2021
M&C Review Page 2 of 2
- Lena Pope Home Inc.: $7,086.49
During the term of these contracts, October 1, 2021, through September 30, 2022, each participant
will have a set number of officers assigned to them as follows:
- Fort Worth ISD will have forty-four officers assigned to them at a cost of$3,854,416,30,
- Eagle Mountain Saginaw ISD will have six officers, plus a dedicated mobile officer assigned to them
at a cost of$691,152.23.
- Keller ISD will have four officers, plus a dedicated mobile officer assigned to them at a cost of
$504,710.86.
- Lake Worth ISD will have one officer assigned to them at a cost of$87,600.36.
- Northwest ISD will have eight officers assigned to them at a cost of$700,802.96.
- Lena Pope Home Inc., will have one officer assigned to them at a cost of$87,600.37
Payments from the participating school districts and the Lena Pope Home shall be rendered to the
City on a monthly basis and deposited into a CCPD account. The total expected reimbursement
amount is $5,926,283.09.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2022 Budget by the City Council, funds will be available in the Fiscal Year 2022
operating budget, as appropriated, in the Crime Control Prev Distr Fund. The Police Department
(and Financial Management Services) is responsible for the collection and deposit of funds due to the
City. Prior to an expenditure being incurred, the Police Department has the responsibility to validate
the availability of funds.
TO
Fund Department Account Project Program Activity Budgefi Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program
tl! Activity Budget Reference# Amount
ID I I ID Year Chartfield 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Neil Noakes (4212)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=29228&councildate=9/14/2021 9/15/2021