HomeMy WebLinkAbout(0044) M&C 21-0654City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/14/21 M&C FILE NUMBER: M&C 21-0654
LOG NAME: 13P AMEND SCIENTEL WIRELESS MICROWAVE SYSTEM ITS ADK
SUBJECT
(ALL) Authorize Execution of a Fourth Amendment to City Secretary Contract No. 46273, Professional Services Agreement with Scientel
Solutions, LLC, for Additional Maintenance Services, One -Time Training and Upgrade to the City of Fort Worth's Public Safety Microwave System
at a Cost of $76,618.55 with an Additional $8,000.00 for the Annual Maintenance of the Upgrade for a Total of $12,000.00 Per Year for Annual
Maintenance
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Fourth Amendment to City Secretary Contract No. 46273 to a Professional
Services Agreement with Scientel Solutions, LLC using Houston -Galveston Area Council (H-GAC) Contract CW10-19, for additional maintenance
services, and a one-time training and upgrade to the City of Fort Worth's Public Safety Microwave System at a cost of $76,618.55 with an
additional $8,000.00 for annual maintenance for the upgrade for a total $238,152.08 with can increase up to 8% per year.
DISCUSSION:
In 2011, the City Council authorized an agreement with Scientel Solutions, LLC (Scientel) for the installation of a microwave system through
Cooperative Contract Houston -Galveston Area Council (H-GAC) Contract. (M&C C-24680). The microwave system provides connectivity
between radio transmitter sites and radio system core computers. The microwave system is a key component of the public safety radio
communication system that is used by Fort Worth and partner agencies. The City Council authorized an upgrade to the system in 2018(M&C P-
12212). The current annual maintenance cost for the system is $238,152.08. This amount increases up to 8% per year.
Late last year, Scientel informed City Staff that it would no longer be able to support parts of the system. The upgrade would provide additional
security and functionality. Therefore, staff recommends upgrading the system for a one time cost of 76,618.55 using Houston -Galveston Area
Council (H-GAC) Contract CW10-19. The upgrade will increase the annual maintenance cost by $8,000 for a total of $246,152.08, which will
increase up to 8% per year. The upgrade will be funded through capital project funds and the annual maintenance cost is paid through operating
funds.
All other terms and conditions of the existing agreement remain the same.
BUSINESS EQUITY - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for
the FY21: Microwave Mgmt Software project to support the approval of the above recommendation and execution of the agreement. Prior to any
expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bT. Jay Chapa
5804
Valerie Washington
6192
Originating Business Unit Head: Kevin Gunn
2015
Reginal Zeno
8517
Additional Information Contact: Cynthia Garcia
8525
Ashley Kadva
2047