HomeMy WebLinkAbout(0048) M&C 21-0657City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 09/14/21 M&C FILE NUMBER: M&C 21-0657
LOG NAME: 13P FY2022 JANITORIAL SUPPLIES MG FMS
SUBJECT
(ALL) Authorize the Execution of a Contract with Various Vendors for Janitorial Supplies Using BuyBoard Cooperative Contract 649-21,
Sourcewell Cooperative Contract 012320-SCC, The Interlocal Purchasing System Cooperative Contract 200106 and Omnia Partners
Cooperative Contracts R-TC-17006, R162102 and 202329-01 in an Amount Up to $1,100,000.00 for a One Year Term for All City Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with various vendors for janitorial supplies using BuyBoard
Cooperative Contract 649-21, Sourcewell Cooperative Contract 012320-SCC, The Interlocal Purchasing System Cooperative Contract 200106
and Omnia Partners Cooperative Contracts R-TC-17006, R162102 and 202329-01 in an amount up to $1,100,000.00 for a one-year term for all
city departments.
DISCUSSION:
On September 22, 2020, the City Council approved Mayor and Council Communication 20-0691 authorizing agreements for janitorial
supplies with various vendors for an amount up to $1,100,000.00 per year. City departments use these agreements to purchase needed janitorial
supplies. The agreements were for one year with no renewal options. The current agreements will expire on September 30, 2021.
In order to meet the City's need for janitorial supplies, purchasing staff recommends utilizing the following cooperative contracts for an amount up
to $1,100,000.00 for janitorial supplies:
Cooperative Contract
Vendor
Interlocal Purchasing System (TIPS)
200106
Empire Paper Company
Sourcewell 012320-SCC
Staples Contract and
Commercial LLC
BuyBoard 649-21
IHome Depot USA, Inc
Omnia Partners R-TC-17
jAmazon Services Inc
Omnia Partners R162102
11office Depot, Inc
Omnia Partners 202329-01 =113rady
Industries of Texas LLC
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies state laws requiring that the local government seek competitive bids for purchase of the items. BuyBoard, Sourcewell, TIPS and Omnia
Partners have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE -An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
A 1295 form is not required for Amazon, Home Depot and Office Depot because they are publicly traded.
Upon City Council approval, the agreement shall begin upon execution of the agreement and shall continue for a term up to one year.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and award of the contract. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Michelle Green 2058