HomeMy WebLinkAbout(0075) M&C 21-0666City of Fort Worth,
Mayor and
DATE: 09/14/21
Texas
Council Communication
LOG NAME: 202018CIPY3C8-MCCLENDON
SUBJECT
M&C FILE NUMBER: M&C 21-0666
(CD 5) Authorize Execution of a Contract with McClendon Construction Company, Inc., in the Amount of $8,098,069.50, for Combined Street
Paving Improvements, Stormwater Improvements, and Water and Sanitary Sewer Main Replacements for 2018 Bond Year Three Street
Reconstruction Contract 8, Adopt Attached Appropriation Ordinances and Amend the Fiscal Years 2021-2025 Capital Improvement Program
(2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a contract with McClendon Construction Company, Inc., in the amount of $8,098,069.50, for combined street paving
improvements and water and sanitary sewer main replacements for the 2018 Bond Year Three Street Reconstruction Contract 8 project;
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Water and Sewer Capital Projects Fund in the
amount of $6,438,491.00, from available funds to the 2018 Bond Year Three Street Reconstruction Contract 8 and 9 project (City Project No.
101472);
3. Adopt the attached appropriation ordinance adjusting appropriations in the 2018 Bond Program Fund in the amount of $3,060,177.00 by
increasing appropriations in the 2018 Bond Year Three Street Reconstruction Contract 8 and 9 project (City Project No. 101472), and
decreasing appropriations in the AUTHORIZED, NOT APPROPRIATED project (City Project No. U34018) by the same amount;
4. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Stormwater Capital Projects fund by
increasing estimated receipts and appropriations in the Street Paving Improvements, Storm Drain and Water and Sanitary Sewer Main
Replacements for 2018 Bond Year Three Street Reconstruction Contract 8 and 9 project (City Project No. 101472) in the amount of
$50,000.00 and decreasing estimated receipts and appropriations in the Drainage Improvements programmable project (City Project No.
P00043) by the same amount; and
5. Amend the Fiscal Years 2021-2025 Capital Improvement Program.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorize a contract for water and paving improvements on approximately 2.65 lane miles for
the 2018 Bond Year Three Street Reconstruction Contract 8, along with stormwater, water and sanitary sewer improvements on the following
streets:
Street
From
To
Scope
Craig Street
Handley Drive
Major Street
Water/Sewer/Paving/Stormwater
Cravens Road
Meadowbrook
Drive
Greenlee Street
Water/Sewer/Paving
Halbert Street
Beaty Street
Craig Street
Water/Sewer/Paving/Stormwater
Halbert Street
Routt Street
Church Street
Water/Sewer/Paving
Hightower Street
Grandview Drive
Weiler Boulevard
Water/Sewer/Paving
Major Street
Craig Street
Routt Street
Water/Sewer/Paving
Louise Street
E. Lancaster Street
Craig Street
Sewer/Paving
Craig Street
Louise Street
Lancaster Street
Sewer
Church Street
Louise Street
180 feet east
Sewer
Easement between Louis Street and Malcom
Church Street
Lancaster
Sewer
Street
Avenue
Easement between Handley Drive and Halbert
Craig Street
200 feet North
Sewer
Street
The project was advertised for bid on June 10, 2021 and June 17, 2021 in the Fort Worth Star -Telegram. On July 22, 2021, the following bids were
received:
Bidder
Amount
Time of Completion
McClendon Construction Co., Inc.
$8,098,069.50
485 Calendar Days
Jackson Construction, Ltd.
$8,209,638.00
Ragle, Inc.
$8,360,397.24
Stabile & Winn, Inc.
$8,388,566.24
Gra-Tex Utilities, Inc.
$8,514,645.98
The Transportation & Public Works Department's share on this contract is $2,499,904.50 (Paving: $2,464,904.50; Stormwater: $35,000.00). The
paving funds for this project are included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim
financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the
statement expressing official intent to reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-
05-2018) and subsequent actions taken by the Mayor and Council.
The Water Department's share on this contract is $5,598,165.00 and will be available in the Water & Sewer Capital Projects Fund for the project
(City Project No. 101472). The Stormwater Department's share on this contract is $50,000 for replacing three (3) inlets that are in poor condition.
In addition to the contract amount, $1,042,445.50 (Water: $255,943.00, Sewer: $304,475.00, Paving: $472,027.50, Stormwater: $10,000.00) is
required for project management, material testing and inspection and $408,143.00 (Water: $128,292.00, Sewer: $151,616.00, Paving:
$123,245.00, Stormwater: $5,000.00) is provided for project contingencies.
This project will have no impact on the Transportation & Public Works' or on the Water Departments' operating budgets when completed. The
sanitary sewer component of this project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.
Appropriations for the water, sanitary sewer and paving improvements for 2018 Bond Year Three Street Reconstruction Contract 8 & 9 project by
Fund will consist of the following:
Fund
Existing
Additional
Project Total*
Appropriations
Appropriations
2018 Bond Program - Fund
$2,539,173.00
$3,060,177.00
$5,599,350.00
34018
Storm Water Capital
$0
$50,000.00
$50,000.00
Projects Fund — 52002
Water & Sewer Capital
$3,232,843.00
$6,438,491.00
$9,671,334.00
Projects - Fund 56002
Project Total
$5,772,016.00
$9,548,668.00
$15,320,684.00
`Numbers rounded for presentation purposes.
Business Equity: McClendon Construction Company, Inc. is in compliance with the City's Business Equity Ordinance by committing to seven
percent Business Equity participation and documenting good faith effort. McClendon Construction Company, Inc. identified several subcontracting
and supplier opportunities. However, the firms contacted in the areas identified did not respond or did not submit the lowest bids. The City's
Business Equity goal on this project is ten percent.
This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt
is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018)
and subsequent actions taken by the Mayor and Council.
The action in this M&C will amend the Fiscal Years 2021-2025 Capital improvement Program as approved in connection with Ordinance 24446-
09-2020.
This project is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified -All Funds project within the W&S Capital Projects Fund and
currently available in the Authorized, Not Appropriated project within the 2018 Bond Program Fund and upon the approval of the above
recommendations and adoption of the attached appropriation ordinances, funds will be available in the W&S Capital Projects Fund, Stormwater
Capital Projects Fund and 2018 Bond Program Fund for the 2018 Bond Yr3 - Contract 8 & 9 project to support the approval of the above
recommendations and execution of the contract. Prior to any expenditure being incurred, the Transportation & Public Works and Water
Departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office bT. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Monty Hall 8662