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HomeMy WebLinkAboutOrdinance 20313-08-2012Ordinance No. 20313-08-2012 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE GENERAL FUND IN THE AMOUNT OF $80,620.00, AND DECREASING THE UNASSIGNED GENERAL FUND BALANCE BY THE SAME AMOUNT, FOR THE PURPOSE OF DETERMINING THE FINANCIAL FEASIBILITY ASSOCIATED WITH OPERATING A MUNICIPAL JAIL TO SERVE THE CITY OF FORT WORTH'S CURRENT AND FUTURE NEEDS AND IDENTIFY FINANCIALLY FEASIBLE OPTIONS; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2011- 2012 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the General Fund in the amount of $80,620.00, and decreasing the unassigned General Fund Balance for the sarne amount, for the purpose of determining the financial feasibility associated with operating a municipal jail to serve the City of Fort Worth's current and future needs, and identify alternative financially feasible options. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 19911-09-2011 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: 3� Assistani"tit-y Attorney ADOPTED AND EFFECTIVE: August 7, 2012 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved o08/7/2012 ~ Ordinance No. 20313-08-2012 DATE: TUeSd8y, August 07, 3012 REFERENCE NO.: °^C-25772 LOG NAN1E:35JA|LCONSULTANT . . Authorize Execution of Professional Services Agreement with CNA CnrponndOD in the Amount Of $80.620.00 for Consulting Services to Determine the Financial Feasibility Associated with Operating a K8UDiCip8| Jail 0o Serve the City Of Fort Worth's Current and FUtUna Needs, Identify Alternative Financially Feasible Options and Adopt Supplemental Appropriation Ordinance in the General Fund and Decrease the Unassigned Fund Balance in the Amount of$80.GZO.0O /ALL COUNCIL D|STR|CTS\ RECOMMENDATION: |tiSrecommended that the City Council: 1. Authorize execution of a Professional Services Agreement with CNA Corporation in the amount of $80,620.00 for consulting services to determine the financial feasibility associated with operating a municipal jail to non*a the City of Fort Worth's oun80t and future OwodS and identify alternative financially feasible options; and 2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the General Fund in the amount Of$OO.02O.O0 and d8on3@siDg the unassigned general fund balance by the S8nne 8nnoUUi DISCUSSION: Currently, the City of Fort Worth has an Agreement with the City of Mansfield to provide detention somiCeS, including booking, transferring and detention of prisoners arrested by the City Of Fort Worth. The initial contract with the City of Mansfield called for Mansfield t0 be paid $4.667.620.00 annually in payments iD the amount of$3RO.Q88.83 per month for the first 12 months with payments to increase four percent annually for each subsequent term. This Agreement automatically renews for one-year terms for nine years until September 3O.2O1O. unless either party chooses not tO renew this Agreement. TOdate, the City of Fort Worth iSpaying the City Of Mansfield the amount of$5.O78.800.00 annually or the amount of $473,240.00 monthly for these services not including over housing charges. A Request for Proposal (RFP)vvaS issued on May 23, 2012. to acquire a consultant to conduct an evaluation of municipal jail service OptiOns, including a financial feasibility ana|ysis, an evaluation of existing and proposed jail operations k} identify ways 03be more efficient through improved policies and procedures and detailed recommendations to City personnel regarding each feasible option and the best course offuture action. The City has been actively evaluating both short-term and long-term operational costs associated with an existing full-service contract for jail services to determine whether to renew Or cancel the contract in hJtuna years. As 8 part ofthis evaluation process, the City has explored alternative opUnnn, including but not limited tm, the evaluation of transforming an existing vacant correctional f8oi|ih/ within the City limits of Fort Worth into 8 municipal jail. City personnel have conducted preliminary cost analysis to determine both start-up and annual operational costs and is seeking consultant services to conduct further analysis and to provide recommendations. The City of Fort Worth has no previous purchasing history for this bxp8 of service. The recommended C0nSV|t]Ot CNA COnp0r8hOD, has proposed to provide the necessary services in two phases for a lump sum fee iD the amount of$80,520.00.Staff considers this fee to be fair and reasonable for the scope of services proposed. BID ADVERTISEMENTS - This RFP was advertised iOthe On May 23.2012' May 3D.2O12. June 8,2012' June, 13,2O12 and June 2D.2012 Thirty vendors were solicited from the purchasing vendor system, and three responses were received from Creative Corrections, MGT and CNA Corporation. PRICE ANALYSIS -The City Of Fort Worth has no previous purchasing history for this type Vfservice. The reCOnnnnenU8d COnnu|t@nt. CNACoq3onaUOn. has proposed to provide the necessary services in two phases for a lump sum fee in the amount of $80,620.00, Staff considers this fee to be fair and reasonable for the scope 0f services proposed. AGREEMENT TERMS - Upon City Council approval, this Agreement will begin on August 8, 2012 and expire August 31.2013. ADMINISTRATIVE CHANGE ORDER An administrative change order or increase may b8 made bythe City Manager for the Purchase Agreement in an amount up to $20,155.00 and does not require specific City Council approval 8s long aS sufficient funds have been appropriated. RENEWAL OPTIONS - This Agreement may be renewed for up to a one-year term at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds t0 satisfy the City's obligations during the renewal term. M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested and approved by the K4/VVBE Office because the purchase of services is from sources where subcontracting or supplier opportunities are negligible. CERTIFICATION: FISCAL INFORMATION / The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached supplemental appropriation ordinance, funds will be available in the current operating budgets, as appropriated, in the General Fund. Upon approval, the unassigned fund balance of the General Fund will exceed the minimum reserve as outlined in the Financial Management Policy Statements. CENTERS: FUND TO Fund/Account/Centers CERTIFICATIONS: Submitted for City Manager's Office bv: Originating Department Head: Additional Information Contact: � FROM Fund/Account/Centers 1) GG01 539120 0353501 $80,620.00 Charles Daniels /6198\ Jeffrey W. Halstead (4201) AvoEo|y (4239) L0gDome: 35J/\iL.CONSULTANT Page 2of2