HomeMy WebLinkAboutContract 56405 CSC No. 56405
AGREEMENT FOR PARTNERS WITH A SHARED MISSION
BETWEEN
UNITED COMMUNITY CENTERS,INC AND THE CITY OF FORT WORTH
FISCAL YEAR 2022
In consideration of mutual covenants,promises, and agreements contained herein, this agreement
("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule
municipal corporation of the State of Texas, ("City") acting by and through Jesus J. Chapa, its
duly authorized Assistant City Manager,and UNITED COMMUNITY CENTERS, a Texas non-
profit corporation ("Contractor") acting by and through Celia Esparza, Chief Executive Officer,
its duly authorized representative.
RECITALS
WHEREAS, City has determined that Safe Haven Programs are necessary to support
crime prevention in City during Fiscal Year 2022. The Safe Haven — Bethlehem Program will
enhance the prevention focus of the Crime Control and Prevention District("CCPD")goals,which
are (1) to support efforts to reduce violent crime and gang-related activities through enhanced
enforcement activities and crime prevention programs, (2)to support efforts to increase the safety
of residents and to decrease crime throughout Fort Worth neighborhoods, and(3)to support efforts
to increase the safety of youth and reduce juvenile crime through crime prevention and intervention
programs; and
WHEREAS, Contractor has agreed to operate a Safe Haven Program called Safe Haven—
Bethlehem Program, which will support the police department's crime prevention efforts
throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the Safe
Haven—Bethlehem Program; and
WHEREAS, City, as consideration for the performance of the Contractor, has
appropriated monies in the CCPD Budget in the amount of $152,938.50 ("Program Funds") to
provide to Contractor on a reimbursable basis for the operation of the Program subject to and in
accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: Project Plan
3. Exhibit B—Budget Form
OFFICIAL RECORD
CITY SECRETARY
FY2022 Partners with a Shared Mission FT.WORTH, TX
Agreement between City of Fort Worth&United Community Centers Inc.
4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Monthly Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report
7. Exhibit F—Request for Budget Modification
8. Exhibit G—Corrective Action Plan Form
9. Exhibit H—Previous Year's Corrective Action Plan—if applicable
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City, and its officers, agents, employees,and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit"B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$152,938.50 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
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expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15th day following the end of the month. If this obligation of Contractor falls due on
a weekend or Federal holiday,then that obligation shall be due on the next business day following
such weekend day or Federal holiday. Submittal of a monthly RFR Project Plan Status Report and
Quarterly Outcomes Report is required even if services are not provided.
Each monthly RFR should be sequentially numbered and include expense documentation that is
legible,detailed,clear and concise.The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "UCC- RFR Month"
and sent either via email to PSM@fortworthtexas.gov, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist,Financial Management Division,Bob Bolen
Public Safety Complex, 505 W. Felix St.,Fort Worth,Texas, 76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described
in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made
within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned
to the Contractor for resubmission,restarting the 30-day reimbursement schedule.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit"F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs.Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5.
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2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.8 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.9 Request for Budget Modification Form (Exhibit"F") shall be submitted via either email to
PSMgfortworthtexas.gov or via mail addressed to the Contract Compliance Specialist,
Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St., Fort
Worth, Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2021 ("Effective Date"), and shall end
on September 30, 2022 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2022. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report
to document the performance of the work described in Exhibit"D" and Exhibit"E,"respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals. Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the January, April, July, and October RFR and Project Plan Status Report
submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized
successes, and zip code data for unduplicated participants. The monthly Project Plan Status and
Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of
each month. If this obligation of Contractor falls due on a weekend or Federal holiday, then that
obligation shall be due on the next business day following such weekend day or Federal holiday.
4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. If this obligation of Contractor falls due on a weekend or Federal holiday, then that
obligation shall be due on the next business day following such weekend day or Federal holiday.
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Should Contractor not be able to meet these requirements in a given month, the Contractor shall
provide written notification prior to the deadline that details the expected date of submission. If no
notification is received before the 15th day, the City may document for future corrective action.
If, by the last day of the same month, Contractor has not submitted the required reports, City will
send a non-compliance letter notifying Contractor's duly authorized representative of a possible
suspension of program funding.
4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City,how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.5 A representative of the Program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
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(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential,and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of Safe
Haven—Bethlehem Program. Contractor shall maintain, replace, or repair any item of equipment
used in support of the Safe Haven — Bethlehem Program, or for use under the terms of this
Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or
repair of any equipment used in support of Safe Haven—Bethlehem Program and/or for use under
the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use
Program Funds to repair or replace said equipment. Contractor shall use any and all equipment
purchased with Program Funds exclusively in support of Safe Haven — Bethlehem Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment,the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors,upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
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In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor
shall also be required, at its own cost, to engage an independent third-party to perform an audit
regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City
staff. If funding recipient is already obtaining a general audit of its financial matters by independent
third-party, that audit may be used to satisfy this requirement so long as it specifically includes
separate review of the records of CCPD funds. Because the independence of external audit firms
is best maintained by changing firms regularly, if a funding recipient continues to use the same
audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and
may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of Safe Haven —
Bethlehem Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes,regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
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7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind,shall be withheld
or paid by City on behalf of Contractor.Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR
CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
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IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND
HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES
HARMLESS AGAINST ANY AND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND
EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR
PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE
OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR(II)ANY NEGLIGENT ACT OR OMISSION
OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR
SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT;
EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE
CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS,
AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Safe Haven —Bethlehem Program is situated; and no
other public official of such locality or localities who exercises any functions or responsibilities
with respect to the Safe Haven—Bethlehem Program during this tenure or for one year thereafter,
shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof,
for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like
language prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest,direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
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12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment,discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents,employees,subcontractors, or program participants to engage
in such discrimination.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender any of
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its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
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16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City.Ten(10)days' notice shall be acceptable in the event of non-payment
of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion,resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
FY2022 Partners with a Shared Mission Page 12 of 24
Agreement between City of Fort Worth&United Community Centers Inc.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
CITY: Jesus Chapa, Deputy City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
FY2022 Partners with a Shared Mission Page 13 of 24
Agreement between City of Fort Worth&United Community Centers Inc.
CONTRACTOR: Celia Esparza
Chief Executive Officer
United Community Centers, Inc.
3900 Meadowbrook Dr. Suite 122,
Fort Worth, TX 76103
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2022 Partners with a Shared Mission Page 14 of 24
Agreement between City of Fort Worth&United Community Centers Inc.
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective this 1st day of October ' 2021 .
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR
OF FORT WORTH UNITED COMMUNITY CENTERS
7-,,4 k,iuc— Cep Es z'1'
Jesus J.Chapa(b&1,20 114:35 EDT) Celia Esparza( ep 30,202111:19 CDT)
Jesus J. Chapa Celia Esparza
Deputy City Manager Chief Executive Officer
Date: Oct 1,2021 Date: Sep 30 2021
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
Neil 1\1067,Kes LEGALITY FOR UNITED
Neil Noakes(Oct 1,202113:31 CDT) COMMUNITY CENTERS
Neil Noakes
Chief of Police
Attorney for United Community Centers
Date: Oct 1,2021
Date:
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT ATTEST
WORTH �n '-f ��
City Secretary
Assistant City Attorney
Oct 1,2021
Date:
Sep 30,2021 Date:
M&C No. 21-0618
Contract Compliance Manager: By signing I
acknowledge that I am the person responsible 1295 CERTIFICATION: 2021-739935
for the monitoring and administration of this
contract, including ensuring all performance 0(�0
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and reporting requirements. ��c o
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Date: Sep 30,2021 ���*XASoAp
OFFICIAL RECORD
CITY SECRETARY
FY2022 Partners with a Shared Mission
Agreement between City of Fort Worth&United Community Centers Inc. FT. WORTH, TX
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Crime Control and Prevention District
Partners with a Shared Mission
EXIIIBIT B-BUDGET NARRATIVE
FY22-PSM-UNITED COMMUNITY CENTER
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
Total Revenue $0.00
.SALARY
Child Care Teacher-Works with classroom of students to ensure program goals are met to 1150.00 HOURS $12.00 $13,800.00
increase literacy skills.Provides direct instruction
Child Care Teacher Works with classroom of students to ensure program goals are met to 1150.00 HOURS $12.00 $13,800.00
increase literacy skills.Provides direct instruction
Child Care Teacher Works with classroom of students to ensure program goals are met to 1150.00 HOURS $12.00 $13,800.00
increase literacy skills.Provides direct instruction
Child Care Teacher Works with classroom of students to ensure program goals are met to 1150.00 HOURS $12.00 $13,800.00
increase literacy skills.Provides direct instruction
Child Care Teacher Works with classroom of students to ensure program goals are met to 1150.00 HOURS $12.00 $13,800.00
increase literacy skills.Provides direct instruction
Education Specialist Trains all child care teachers in direct literacy instruction.Assesses all
students to measure reading levels at beginning,middle and end of year.Models lessons and 900.00 HOURS $25.00 $22,500.00
approves all lesson plans.
Center Director Ensures that the educational enrichment program is delivered as expected to 1150.00 HOURS $20.00 $23,000.00
ensure the best outcomes for students.Supervises all staff involved with the program.
Assistant Director assists Center Director and ensures that families and children receive
excellent service.Helps the Director to ensure classroom and Center atmosphere are 1150.00 HOURS $14.00 $16,100.00
conducive to learning.Is in charge of the Center when the Director is absent.
Custodian ensures cleanliness of Center and makes minor repairs.Assists with transporting
students from school and on field trips.Ensures that Center has all operating,and custodial 1040.00 HOURS $11.50 $11,960.00
supplies.
TOTAL SALARY $142,560.00
B.kKtNUE
FICA and Medicare will be paid for all salaries. (Estimated 7%of total Salary amount) 1 7.00%1 PERCENT 1$10,378.50 $10,378.50
TOTAL FRINGE1 $10,378.50
C.TRAVEL
$0.00
TOTAL TRAVEL $0.00
D.EQUIPMENT
$0.00
TOTAL EQUIPMENT $0.00
E.SUPPLIES
$0.00
TOTAL SUPPLIES $0.00
F.CONSULTING/CONTRACTING
$0.00
TOTAL CONSULTING/CONTRACTING $0.00
G.SUB-GRANTS
$0.00
TOTAL SUB-GRANTS $0.00
H.00CUPANCY
$0.00
TOTAL OCCUPANCY $0.00
INDIRECT
$0.00
Total Expense 1
Total Requested I
FY2022 Partners with a Shared Mission Page 18 of 24
Agreement between City of Fort Worth&United Community Centers Inc.
H Exhibit c
FORT WORT
Request for Reimbursement(RFR)
FY 2022
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To: Submitting Agency: United Community Centers,Inc.
By Email-
PSM@fortworthtexas.gov Contact Name: Don Campion
Phone Number: 817-827-5556
Matz:
Bob Bolen Public Safety Complex Email: dcamoion(rDunitedcommunitycenters.org
Attu: Contract Compliance Specialist Remit Addiess: 3900 Meadowbrook Dr Suite 122 Financial Management Division Fort Worth,TX 76103
505 West Felix St. Invoice Number:
Fort Worth,TX 76115 Month of Request:
DIRECT COSTS(90%Minimum)
A B C D E
Total ofPre.vious This q (B+C) (A-D)
Budget Category Budget Amount Reimbursements Request
uests Total Re. ema Requested Rining B¢lanee.
Requested To DateAvailable.
A Personnel $ 142,560.00 $ - $ 142,560.00
B Fringe Benefits $ 10,378.50 $ - $ 10,378.50
C Travel&Training $ - $ -
D Ertupment $ - $ -
E Supplies $ - $ -
F Contracts/Consultants $ - $ -
G Sub-Awards $ - $ -
H Occupancy $ - $ -
Total Direct Costs $ 152,938.50 $ $ $ $ 152,938.50
INDIRECT COSTS(10%Maximum)
A B C D E
Total ofn-evions (B+C) (A-D)
Budget Cate Budget Amount Reimbursements This Month's Total Re
dg gory ge Request quested Remaining Balance.
Requested To Date Available.
Total InDirect Costs $ $ $
Supporting documents required with monthly requests. Summary:
See Requestfor Reimbursement Ins"ctions for reference Total Budget: $ 152,938.50
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 152,938.50
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund DepIIn Account
RFRApproredF Payment
Grant Staff Signature Date
Finance Received Stamp Placed Below
FY2022 Partners with a Shared Mission Page 19 of 24
Agreement between City of Fort Worth&United Community Centers Inc.
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: United Community Centers,Inc.
Program/Project Title: Bethlehem Safe Haven Youth Program
Fiscal Period: Reporting Period:
Contact Name: Don Campion Email: dcampion@unitedcommunitycenters.org
1. Report outcome measure data and respond to the questions below to provide more
detailed commentary on the implementation of the project. Complete the following
questions in a brief 2-3 page narrative format.
Outcome This
Measure Outcome Description Quarter Cumulative Goal
70%of participants(Grades K—4 with 80%
1.1 attendance)will increase three reading levels as 70%
measured by the BAS.
70% of participants(Grades 5—8 with 80%attendance)
1.2 will increase at least two reading levels as measured by 70%
the BAS.
70%of participants(—Grade 3 level with 80%
1.3 attendance)will increase at least two reading levels as 70%
measured by the BAS.
80% of Summer Enrichment Program(EEP)
1.4 participants(with 80%attendance)will maintain or 80%
im rove their reading level as measured by the BAS.
2. Describe major accomplishments achieved in implementing the project.Highlight
specific aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing
the project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the
identified CCPD goals outlined in the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2022 Partners with a Shared Mission Page 22 of 24
Agreement between City of Fort Worth&United Community Centers Inc.
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2022
Date
Submitting Agency United Community Centers
Contact Name Don Campion
Phone Number and 817-827-5556,dcampion e unitedcommunitycenters.org
Email
Remit Address 3900 Meadowbrook Dr Suite 122
Fort Worth,TX 76103
DIRECT COSTS 90% minimum
Budget Category A proved Budget Change Requested Revised Budget
A. Personnel S 142,560.00
B. Fringe Benefits S 10,378.50
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs S 152,938.50
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
FY2022 Partners with a Shared Mission Page 23 of 24
Agreement between City of Fort Worth&United Community Centers Inc.
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9/27/21, 11:16 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTII
DATE: 8/24/2021 REFERENCE**M&C 21- LOG 35UNITED COMMUNITY CENTERS
NO.: 0618 NAME: SAFE HAVEN PROGRAM FY22
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 8) Authorize Execution of Agreement with United Community Centers, Inc. in the
Amount of$152,938.50 for the Operation of a Safe Haven Youth Program at the
Bethlehem Community Center Located at 970 East Humbolt Street for Fiscal Year 2022
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with United
Community Centers, Inc. in the amount of$152,938.50 for the operation of a Safe Haven Youth
Program at the Bethlehem Community Center for Fiscal Year 2022.
DISCUSSION:
It is recommended that the City Council authorize the execution of an agreement with United
Community Centers, Inc. in the amount of$152,938.50 for the operation of a Safe Haven Youth
Program at the Bethlehem Community Center for Fiscal Year 2022. Youth Safe Havens are places
where children in targeted neighborhoods can play and learn with other children without fear of being
victims of a crime. The original Safe Haven Program was operated in the southeast part of Fort Worth
and was later expanded to other neighborhoods in Fort Worth. The Safe Haven Youth Program at the
Bethlehem Center is a prevention program operated by the United Community Center. The program
provides after school programming for at-risk children and youth. The program also seeks to address
factors that lead to at-risk behavior at home and school. During the course of the year, a typical
participant will spend more than 1,000 hours participating in cultural, sport, and educational activities.
The participating children and youth primarily live in the 76104 zip code, which is located in Council
District 8.
This Agreement will be effective October 1, 2021, and end on September 30, 2022.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2022 Budget by the City Council, funds will be available in the Fiscal Year 2022
operating budget, as appropriated, in the Crime Control & Prev Distr Fund. Prior to an expenditure
being incurred, the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Keith Morris (4243)
Sarah Shannon (4254)
apps.cfwnet.org/council_packet/mc_review.asp?ID=29166&counciId ate=8/24/2021 1/2
9/27/21, 11:16 AM M&C Review
ATTACHMENTS
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