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Home My WebLink AboutContract 54548-A2R1 CSC No.54548-A2R1 RENEWAL 1 AND AMENDMENT 2 TO CITY OF FORT WORTH CONTRACT 54548 BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS COALITION FOR THE DIRECT CLIENT SERVICE FUND This Contract Renewal (the "Renewal and Amendment") is made and entered into by and between the City of Fort Worth, a home-rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Fernando Costa,its duly authorized Assistant City Manager, and TARRANT COUNTY HOMELESS COALITION, a Texas nonprofit corporation ("Agency"). Each party shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City entered into an Agreement with Agency to provide services more specifically described in the agreement, City Secretary Contract No. 54548, (the "Agreement"); WHEREAS, on May 25, 2021,the Parties agreed to amend the budget in order to allocate funding to programs experiencing a higher demand; WHEREAS, the Parties agree to amend the Request for Budget Modification form to better align with budget categories; WHEREAS, the Agreement was for an initial one-year term with additional one-year renewal options, and the City believes that renewing the Agreement for an additional year will further the goals and priorities of Directions Home; and WHEREAS, this Renewal and Amendment will amend the request for budget modification form and renew the Agreement for an additional one year term. NOW THEREFORE City and Agency do hereby agree to the following: I. AMENDMENT TO AGREEMENT A. EXHIBIT"E" Request for Budget Modification form is hereby amended for the renewal term and replaced in its entirety with the attached Exhibit E. II. RENEWAL OF AGREEMENT OFFICIAL RECORD Renewal t and Amendment 2 to CSC 54548 CITY SECRETARY CoFW and TARRANT COUNTY HOMELESS COALITION FT. WORTH, TX The Agreement, as amended, is hereby renewed and extended for a renewal term commencing on October 1, 2021, and ending on September 30, 2022,unless terminated earlier in accordance with the Agreement. III. This amendment is effective upon execution. IV. All terms and conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Agreement. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] Renewal 1 and Amendment 2 to CSC 54548 Page 2 of 4 CoFW and TARRANT COUNTY HOMELESS COALITION IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this day of , 20 FOR CITY OF FORT WORTH: FOR AGENCY: Tarrant County Homeless Coalition Fernando Costa(Sep 23,202118:04 CDT) Fernando Costa Lauren King Assistant City Manager Executive Director Date: Sep 23, 2021 Date: Sep 23,2021 APPROVAL RECOMMENDED TIC'-fw Tara Perez(Sep 23,2021 15:57 CDT) b Date: Sep 23, 2021 oo�°FORT°�a� �o d ° P�o °o�� APPROVED AS TO FORM AND ATTEST: �� ° ° ° ° ° 0 d LEGALITY000 ° *" � ��nEXAs-oAp Jo Pate(Se 2 6 02117:35 CDT) U Jo Ann Pate, Assistant City Attorney Ronald Gonzales, Acting City Secretary Date: Sep 23, 2021 Date: Sep 24, 2021 Contract Compliance Manager: M&C No.: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. TOV,G-fw Tara Perez(Sep 23,2021 15:57 CDT) Tara Perez Manager, Directions Home OFFICIAL RECORD Renewal I and Amendment 2 to CSC 54548 CITY SECRETARY CoFW and TARRANT COUNTY HOMELESS COALITION FT. WORTH, TX EXHIBIT "E" REQUEST FOR BUDGET MODIFICATION PROGRAM COSTS Budget Category Approved Budget Change Requested Revised Budget Salaries Fringe Benefits Mileage Cell Phones/Equipment Client Costs Administration/Indirect Other Approved(excluding Admin/Indirect) Total Costs • Up to 5% of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR • More than 5% of any budgeted line-item must have prior City approval • An increase in a zero line-item must have prior City approval Modification Narrative describe in detail what change is for I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Title Date STAFF USE ONLY p Modification Approved 0 Modification NOT Approved Staff Signature Date Renewal 1 and Amendment 2 to CSC 54548 Page 4 of 4 CoFW and TARRANT COUNTY HOMELESS COALITION M&C Review Page 1 of 4 Official site of the City of Fort Worth,Texas CIRT*I� CITY COUNCIL AGENDA REFERENCE **M&C 20- 13P20-0161 DIRECTIONS HOME DATE: 9/15/2020 NO.: 0651 LOG NAME: FY2021 HOMELESSNESS OBJECTIVE SC CMO CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL)Authorize Execution of Agreements with Listed Public Service Agencies in an Amount Up to $2,215,678.00 for the Continuation of Directions Home Initiatives and Authorize Three Renewal Options in a Combined Amount Up to $8,870,736.00 RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager or his designee to execute agreements with agencies listed below in a combined amount up to $2,215,678.00 for a term commencing October 1, 2020 and terminating September 30, 2021 for the continuation of Directions Home initiatives; 2. Authorize the City Manager or his designee to renew the agreements for Fiscal Years 2022, 2023 and 2024 with the agencies listed below in a combined amount of up to $8,870,736.00 for the continuation of Directions Home initiatives and dependent on funds being appropriated for Directions Home initiatives; and 3. Authorize the City Manager or his designee to amend the agreements if necessary to achieve program goals provided the amendment is within the scope of the program and in compliance with City policies and applicable laws and regulations. DISCUSSION: The City Manager's Directions Home Division approached the Purchasing Division to issue a Request for Proposals (RFP) seeking Firms to: 1) increase or maintain permanent supportive housing; 2) quickly house people in permanent housing; or 3) improve overall system capacity. The RFP consisted of specifications explaining the need for various housing programs and overall improvement of the homeless system. Proposals were scored based on the strength of the proposed program, program performance, outcomes and quality, organizational capacity of the agency, and budget. The RFP was advertised in the Fort Worth Star-Telegram on June 10, June 17, June 24, July 1 and July 8, 2020. The City closed the RFP on July 9, 2020. The City received 17 responses. Staff from the Directions Home Division and Neighborhood Services Department evaluated the proposals and found the below listed firms to be experienced and well equipped to perform the needed services. A waiver of the goal M/WBE subcontracting requirement is approved by the Office of Business Diversity, in accordance with the M/WBE or BIDE ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Any renewals are contingent on funds being appropriated. City staff recommends awarding agreements to the listed agencies in the amounts listed below: Agencies impacted by a decrease in funding will be notified as soon as practicable. Directions Home services and programs are available in ALL COUNCIL DISTRICTS. Program Description IF Agency 71 Funding FY 21 Case Management for Assisting clients My Health, My Up to $432,000.00 Permanent Supportive in setting and Resources of Housing Clients fulfilling goals Tarrant County such as health, (MHMR) http://apps.cfwnet.org/council_packet/me review.asp?ID=28220&councildate=9/15/2020 9/16/2020 M&C Review Page 2 of 4 education, employment, housing stability for approximately 150 permanent supportive housing clients Case Management for Case Day Resource Up to $200,977.00 Permanent Supportive Management for Center for the Housing Clients Permanent Homeless d/b/a Supportive DRC Housing Solutions Clients Assisting clients in setting and fulfilling goals such as health, education, employment, housing stability for approximately 75 permanent supportive housing clients Rental Assistance and Provide rental Housing Up to $250,000.00 Administration for Permanent assistance Authority of the Supportive Housing Clients (which is the City of Fort difference Worth dba Fort between Fair Worth Housing Market Rent and Solutions the client's 30\% contribution of income, if applicable) to landlords of up to 20 permanent supportive housing clients; Mental Health Services for Focus on My Health, My Up to $172,000.00 Permanent Supportive housing stability Resources of Housing Clients by addressing Tarrant County addiction, mental (MHMR) health, social, coping skills and other adjustment difficulties; Rapid Rehousing Maximize state SafeHaven of Up to $103,124.00 and federal rapid Tarrant rehousing rental County assistance funds by funding case management for rapid rehousing clients http://apps.cfwnet.org/council_packet/mc review.asp?ID=28220&councildate=9/15/2020 9/16/2020 M&C Review Page 3 of 4 Rapid Rehousing Maximize state Center for Up to $167,418.00 and federal rapid Transforming rehousing rental Lives assistance funds by funding case management for rapid rehousing clients Rapid Exit/Diversion/Shallow Housing funds to The Up to $400,000.00 Subsidies allow people to Presbyterian quickly exit Night Shelter of homelessness Tarrant County, into housing Inc. Cold Weather Overflow Provide Day Resource Up to $150,000.00 Emergency Shelter additional Center for the Operations emergency Hornless d/b/a shelter beds on DRC Solutions weather trigger nights; Critical Documents Clerk and Produce Day Resource Up to $150,000.00 Funding documents Center for the necessary for Homeless d/b/a housing and DRC Solutions employment for clients experiencing homelessness; Direct Client Services Fund Provide one time Tarrant County Up to $72,000.00 funds to quickly Homeless divert or rapidly Coalition exit households from the homeless system Mobile Navigators Reduce the Tarrant County Up to $33,668.00 length of time Homeless homeless by Coalition assisting assigned clients with unit location and gathering documentation for clients at the top of the permanent supportive and rapid rehousing lists Continuum of Care Support Planning and Tarrant County Up to $84,491.00 data reporting for Homeless Continuum of Coalition Care http://apps.cfwnet.org/council_packet/Mc review.asp?ID=28220&councildate=9/15/2020 9/16/2020 M&C Review Page 4 of 4 The Director of Finance certifies that upon approval of the above recommendations and adoption of the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021 Operating Budget, as appropriated, in the General Fund. Prior to an expenditure being incurred, the City Manager's Office has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by; Jay Chapa (5804) Fernando Costa (6122) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8525) Sarah Czechowicz (2059) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=28220&councildate=9/15/2020 9/16/2020