HomeMy WebLinkAboutContract 55013-A1 CSC No.55013-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 55013
This First Amendment to Fort Worth City Secretary Contract No. 55013 ("First Amendment") is
made between the City of Fort Worth ("Fort Worth"), a municipal corporation and Flock Group
Inc., a (state and type of corporation) ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City
Secretary Contract No. 55013 beginning (date) (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to
increase the annual compensation.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by replacing Section 2, Compensation, in its entirety with
the following:
Compensation. City shall pay Vendor an amount not to exceed Five Hundred Thousand
Dollars and 0/100 ($625,000.00) annually in accordance with the provisions of this
Agreement and Exhibit "B," Pricing Schedule", which is attached hereto and incorporated
herein for all purposes. Goods and services will be provide by Vendor on an as-needed
basis. No specific contract amount is guaranteed. The Fort Worth City Council has
authorized a total aggregate appropriation in the amount of$625,000.00 annually for ten (10)
terms. Vendor shall not perform any additional services for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such
services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing. City agrees to pay all
invoices of Vendor within thirty (30) days of receipt of such invoice.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly
amended herein shall remain in full force and effect.
OFFICIAL RECORD
[Signature Page Follows] CITY SECRETARY
FT. WORTH, TX
Document Ref:HSHCJ-J65FS-8HZKV-WLRKG Page 1 of 4
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Vendor: �
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By: Va It rieWashington(Oct 4,202111:03 CDT) By:
Name: Valerie Washington Name: Alex Latraverse
Title: Assistant City Manager Title: CRO
Date: Oct 4,2021 Date: 08/27/2021
City of Fort Worth internal ROUTING process:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
By: ensuring all performance and reporting
Name: Kevin Gunn requirements.
Title: Director, IT Solutions
Approved as to Form and Legality: By: Alex Vargh�J8,20113:38CDT)
Name: Alex Varghese
Title: Sr. IT Solutions Manager
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By.
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Name: Taylor Paris City Secretary: ��o °°Odd
Title: Assistant City Attorney 0�o °
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Contract Authorization: By: "'` XpS�pp�
M&C: 21-0567 Name: Ronald Gonzales
Title: Acting City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Document Ref:HSHCJ-J65FS-8HZKV-WLRKG Page 3 of 4
8/25/2021 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
DATE: 8/17/2021 REFERENCE**M&C 21- LOG 13P AMEND M&C 20-RFP 20-0128
NO.: 0567 NAME: FLOCK CAMERAS CODE ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment with Flock Group Inc. in an Amount Up to $125,000.00,
for a New Annual Amount of$625,000.00 to Purchase Automated License Plate Camera
Readers for Illegal Dumping with Unlimited Renewal Terms for the Information
Technology Department on Behalf of the City of Fort Worth Code Compliance Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment with Flock Group Inc. in an amount
up to $125,000.00 for a new annual amount of$625,000.00 to purchase automated license plate
camera readers for illegal dumping with unlimited renewal terms for the Information Technology
Department on behalf of the City of Fort Worth Code Compliance Department.
DISCUSSION:
On April 21, 2020, the Purchasing Division issued a Request for Proposals (RFP 20-0128) to purchase
community automated license plate camera readers for the City of Fort Worth Police Department (PD)
and Code Compliance Department (CODE). The RFP was advertised in the Star Telegram on
Wednesday' s, from April 22, 2020 through May 6, 2020. Dana Safety Supply, Flock Group, Inc.,
Quest Solutions, and Rekor Recognitions Systems, Inc., submitted responses. A team made up of
members from the Police Department and ITS sat on the evaluation committee and evaluated the
proposals based on the published criteria. Flock Safety scored the highest.
Through M&C 20-0842, Council authorized the award of a contract with Flock Group, Inc. The original
contract capacity was set at $500,000.00, with the City committing to purchase 48 cameras and 3
years of service. The total allocated ammount of$500,000.00 annually was intended to cover service
and new purchases for additional areas of deployment. However, the Code Compliance Department is
requesting an administrative increase of$125,000.00 due to the need for additional cameras at
locations determined by the Environmental Investigations Unit to counteract illegal dumping. The new
amount will then be $625,000.00 annually.
AGREEMENT TERMS: The agreement may be renewed for an unlimited number of terms at the City's
option. The renewal action will not require City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligation during the renewal terms. This amendment
will not impact the agreement terms that have already been set in place.
BUSINESS EQUITY- A waiver of the goal for Business Equity subcontracting requirement is
approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase
of goods or services is from sources where subcontracting or supplier opportunities are negligible.
ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the General Capital Projects Fund to support the approval of the above
recommendation and execution of the amendment to the purchase contract. Prior to any expenditure
being incurred, the Code Compliance Department has the responsibility to validate the availability of
funds.
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apps.cfwnet.org/council_packet/mc_review.asp?ID=29115&councildate=8/17/2021 1/2
8/25/2021 M&C Review
TO
Fund Department Account Project Program Activity Budget Reference# Amount
i ID I ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID I Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
—g g—P Brandon Bennett (6322)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
13P AMEND MC 20-RFP 20-0128 FLOCK CAMERAS CODE ADK funds avail.docx
apps.cfwnet.org/council_packet/mc_review.asp?ID=29115&councildate=8/17/2021 2/2