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Home My WebLink AboutContract 41910-A4 CITY SECRETARY CONTRACT NO. AMENDMENT NO. 4 TO CITY SECRETARY CONT'RACT' N'O. 41910 SYSTEM PURCHASE AGREEMENT BETWEEN CITY OF FORT WORTH AND MOTOROLA SOLUTIONS INC. This Amendment, No. 4 ("Amendment") to City Secretary Contract No 41910 System Purchase Agreement ("Agreement"), is made and entered, into by and between the City of Fort Worth the "City"), a home rule municipal corporation situated in portions of Tarrant,, Denton, and Wise Counties, Texas acting by and through Susan Alanis, its duly authorized Assistant City Manager, and Motorola Solutions, Inc., ("Consultant"), acting by and through Dian Delaney its duly authorized, MSS1 Vice President, collectively referr,ed to as the "Parties,."' RECITALS The following provis,ions are true and correct and, form the bas,is of this Amendment: WHEREAS, on or about June 14, 2011, the parties entered into a System Purchase Agreement ("Agreement") to purchase a P,25 Radio Communication System. The Agreement is a public document on fil�e in the City's Secretary Office and referenced as City Secretary Contract No. ( ``CSC") 419100 and WHEREAS, on or about May 23, 2012, the parties subsequently amended the Agreement via CSC No. 419,101-Al, to incorporate changes agreed to during the Design Review and in accordance with the Agreement, to modify pricing structure, systern description, scope of services, acceptance testing, equipment, LTE services, and other items as deemed necessary and agreed to by the Parties� and further amended the agreement on or about May 23, 2012, via CSC No. 41910-A2, to extend the pricing provision and modify provisions for equipment storage; and further amended the Agreement on or about Aug usit 1, 20,12, via CSC No. 41911 O- A-3 to incorporate changes in the, Astro Repeater (ARS,) site location from Texas Motor Speedway ("TMS") to American Tower Corporation Roanoke Site: ("Roanoke ATC"). CSC Nos., 419,10, 4 10-Al�) 41910-A2 and 41910-A3 are hereby collectively referred to as the ("Agreement"')I" and I WHEREAS, the Parties wish, to amend the agreement to incorporate changes for subscriber hardware and, installations, training, and work at radio sitels deemed; necessary and agreed to, by the Parties. NOW, THEREFORE, for good, and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the City and Consultant agree as follows-. CFW/MOTOROLA OFFICIAL,RECORD Amendment No. 4,to CSC No. 4,1910 cay secRETARY Page 1 FT V#OM, TX P 2 4 1 1 piq The agreement shall be; modified to incorporate changes, agreed to by the Parties set forth h�erein and in Change Order No. 4 and Generator Preventive Maintenance (PM) Statement of Work (SOW), which are attached hereto or incorporated by reference and hereby made part of Chi's Agreement., 2. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. Executed on this the day of 2013. CITY OF FORT WORTH: MOTOROLA SOL N IN By: By". usan Alanis ssist'anit City Manager Date: Date.- 4 F0 0000000 0?1 004 AT1/TE 0�T. "o f'7 (,�, T By: 0 lary Ji. Kayser 0 0 City 0 0 City Secretary r.) 0 0 )L 000 00�"'" 00000 1144 �AS 4�� APPROVED, AS TO FORM AND LEGALITY19- B Male ia, Farmer Assistant City Attorney 0 Contract Authoriization: M&C G-17303 Date Approved: June 14, 2011 CFW/MOTOROLA Amendment Nol. 4 to,CS,C No. 41910 OFFICIAL RECORD Page 2 CITY SECRETARY C no WORTHI TX 011 1 OWN ffOrOMOLA SOLUTIONS CHANGE ORDER Change Order No. 4 Date: December 21, 20 12 Project Name,,,, Fort Worth P25 q jade ec ; -1.011 92A Customer Name: fit of Fort'Wo�rth Customer Project Mgr,- Alan Girton The purpose of this Change Order is to Make various specific changes for subscriber hardware and installations, training, and work at radio sites, as has beco�me necessary due to further analysis of requirements during early implementation phase of the project. Contract# Citv of Fort Worth-. Contract 41910 Contract Date,, 6/23/11 11........... Motorola Solutions Contract.- 11-1 16/DL In accordance with the terms,and conditions of the contract identified, above between the City of Fort Worth and Motorola Solutions, Inc., the following changes are approved*. Contract,Prime Ad justments Original Contract Value,*. $3913451641-55 Previous,Change Order amounts,for Change Order numbers through No Price Adjustments 0 3 Reduce project credit frorn $3,0813,,432.19 This Change Order-. to$2,7'27,,651.64. Total purchased with I credit in this change order is $355,780.55 New Contract Value. $3913451641.551 Compleflon Date Adjustments Original Completion Date,*. 12/31/2014 Current Completion Date prior to this Change Order" 2/28/2015 New Completion Date- NI/A 0, Changes to System Purchase�qreement(SP rovisions. There are no changes to,the System Purchase Agreement(SPA) Provisions with this change order. Changes in Eq TP ent: —m ... ...... See attached Change Order 4 Summary listing dated' 12/21/12 Chanes. 'in Services: - See attached Generator PM SOW. Schedule Changes. Fort Worth P,25 U pg rade Page 1 of 2 Project CHANGE ORDER MOrOROLA SOLUTIONS There .'no schedule_ changes with this Charge Order. f_heP�ice of'the contract is not altered h this Change As a result,of this change outstanding project purchasing credit remaining available for the City of Fort Worth is charged from $3 credit this 55. ��. ��"�?� � .� . fi�� r�h.��d��I�+�r�di �� change order ��,��!�...�.. Warranty,Changes: There are no Warranty changes with this Change Order. Customer Rqs � ii t attached Change Order 4 Summary.. � Payment Schedule Charges: 'here are no Payment Schedu n as with this Change Order. Unless amended above, all other fauns and conditions of the Contract shad remain in full force. If there are any inconsistencies between the provisi,ores of fts Change Order and the provisions of the Contract, the provisions of the Change,Order �%I�r ro Reviewed by.' Date; Mpt _!9kol ect anager Reviewed by: Date, City of Fart Worth Project Manager Fort Worth, P25 , grade Page 2 of 2 Project CITY OF PERT WORTH P25 UPGRADE PROJECT CHANGE ORDER 4 SUMMARY-DECEMBER 21, 2012 CFW Price with # Site or Dept Description Incentive's HG AC Price List Price u� � III I�u I�I�� I�wriwuq IUIM�q� � ' Westland $1,983.21 III►.,� ,rr All Departments _$940.,2314 671 $1.33QJ02.69 Add 580 PD H1820 05 Remote Po $286,452-801 ; 0 Add 5610 "D H1182,0 Dash W7 to 05 Police Department 'Remote Mount Installs $144,557.451 ...... $2311636-36� Police Department a alr �a Add 16 P Police Department lConversion Kits $61086-5ZI $%241.60' of Add 16 PD H11819 Dash Police Department Add 20 PD 8 Motorcycle Police Department CoInvers,ion Kits $90483.84" $141400.010 $181000.00' Add 20 PD H,1,822 Motorcycle PDepartment 05i Installs $101727.27 IL Add 6 PD H1818 Dash 05 to Remote Police DepartTent • A w • Add 6 PD H,1818 Dash 05 to Remote' Police Department , , Add 151 FD H1819 Dash 05 Fire Department Conversion Kits 6 $10%022.00 Add 147 FD "' Dash W7 to Fire ' e ► 7� Add 4 FD H1819 Dash W7 to, Dash conversions, no vehicle Department Fire Add 6 FD HI1820 05 Remote Fire Department Kits $2,963.30 $i4,1499.I40 11621W Add 6 FD H1820 Dash W7 to 05 Fire Department Remote Mount Installs $41963-64 Add PW H1819 Dash 05 Public o ►01� $376.f595-201, $4701744.001 Add 652 PiW H1819 . Public ��rl/(��iT��rt�l��a��o��.n�� a a.� CITY OF FORT WORTH P25 UPGRADE PROJECT -CHANGE ORDER 4 SUMMARY !DECEMBER 21',2012 CFW Price with Site or Depot Description Incenfives HGAC Price List Price IA dd*tional Flash and Programming .r • of All Departments for each 015,control head) $7,850.45 $81636-36� r. installation ,additional 05 control head All Departments installations $31253.81 $3,F579�� Add 27 New PD XTL-5000 Police Department '!'Motorcycle Radios $1661822.20 $207fiO3.00 Add Radio Mobile Police Department l�and Programming(2 touches) $261,774.1811 291454.55� Add 8, 0 Flashes- Police P O $4,t"7316000' $5.,920.0U Add 17 a1 DIGITAL RTMIU'LTIK�EY AND ENHANCED DIGITAL Police Department DISPLAY ONLY $7 467-87 $11.339.00�� $13,855-001 Add 25 Mobile ZONE WITH MIU'LTIK�EY AND ENHANCED DIGITAL Police Department DISPLAY ONLY $7 467-87 $11.339.00�� $13,855-001 Add 25 Mobile T7000 Flash Installs 0W Police Diu 'r I 5.2 3 , Add 20 T6697 Motorcycle Flash $261106.90d $391640.0U, $46,600.06 "Police Department , Add 6 Motorcycle Flash Police Departm�n"Install and Programming (I touch) $3,454.55j Add DIGITAL I Add 1 T6751 Flash DIGITAL Dep _ IF..... Police Department Add 11 flash and program (1 touch) Mill Encryption Police �► 11 Add 1 NlNTN4935 AES Encryption Police ! oar i ru Pollicei Department 1 NTN4935 AES Encryption Police Department "LKit UCIVI, 1 ! $4;375.00 'Add 20 NNTN4935 Encryption Police Department 'Kit UCIVII $61586.06 $10,000,001 $121500-OG CITY OF FORT WORTH P25 UPGRADE PROJECT -CHANGE ORDER 4 SUMMARY DECEMBER 21, 20 1,2 CF's rl*ce with Site or Dept Description Incentives HGAC Price List Price JiAdd I NNTN4197A AES Encryption 0 iAdd +r Installations d 1i UCM Portable •, r Police Department kits above) $41772.25'' $512510.0Q Add 2,,000 NAF5080 Antenna 1/2, Police Department Wave 7"'Whip 700/800 MHz $501904.001 $561000.0Q, $700,000.00 Add 20 NNTN7686A APX Charger Adapter It Police I g :,, SIN' 1N class " "" "` $201500-0& Training Additional nr Digital �Simulcast with GTR8000 Repeaters 1. $18,r634.50:' t 0 Phase;2 changes-changed frequency plan, update Region 40 plain, reprogram set freq,uencies �from staging and then b later,, swap Burnett antenina,s to r Maintenance Police Department 2,90i HLN61875A 3"' Belt Clips $21743.65 Radio Services 30 APX600;0 Portables 58,91164.59 i� Description of Preventative e • the p • e attached SOWis and will be aictive during the Maintenancle Period Phase r r� °• Miu Operations Ithe cointract Exhibit E-1. CITY OiF' FOiRT WORTH P25 UPGRADE' PROJECT -CHANGE ORDER 4 SUMMARY- DECEMBER 21,2012 CFW Price Site or Dept Description Incentives HGAC Price List Price er analysis requirements, Motorola will: remove 3 antenna siy terns; move 2 live aintennas; extend cable ladder from 230'to 250', and install additional 200' cable ladder as described in aloe ' tower analysis dated Nov 07, 2012. $230861.25 $26,250.00 Due to the existing foundation being unable to,support the new ener at�r, Motorola will: design and install new foundation; update A&E drawings; install ground halo 59 around foundations supply, install $15,.748.51 $17.306.06 $355,780.55 $391.,740.44 Page 4 nnn tlmYflryIffflVWl .. a wow,w.wrmwww,wa�«„,,,w ... .. .. - Statement of Work MS —Generator Preventative Maintenance 1.0 Description MS—Generator Preventative Maintenance will provide two(2)Preventative Maintenance inspections of the equipment listed in Section 6.0 per year at approximately six(6)month intervals. MS—Generator Preventative Maintenance will be perfon-ned,during regular business hours,8:001AM to 5:00 PM,Monday through Friday. If the System or Customer requirements dictate this service must occur outside of regular business hours,Motorola will provide an additional quotation. Customer is responsible for any charges associated with helicopter or other unusual access requirements or expenses., 2.0 Motorola has the following responsibilities: 2.1 Notify the Customer of any possible System downtime and that Generator Alarms will be activated with this Service. 2.2 Change the Oil once per year. 2,.3 Change the Oil Filter at the time of the Oil Change. 2.4 Change the Fuel Filter(if applicable),once per year. 2.5 Perform,an Oil Analysis at the time of the Oil Change. 2.6 Change the Coolant Filter if applicable)once per year. Check the Coolant Freeze Point and Inhibitor at each visit. 2.8 Perform task listed in the Generator Preventative Maintenace Level I Inspecton Service Level Checks table Semi-Annually. 2.9 Perform task listed tinder the Generator Preventative Maintenace Level 2 Inspecton Service Level Checks Annually. 2.10 Report to the Customer any repairs deemed necessary for proper operation of the standby power system at the time of inspection. Any repairs will be referred to the Customer for action and additional authorization. Cost for repairs will invoiced separately. 3.0 Customer has the following responsibilities: 3.1 Provide safe access to the Equipment so that the Servicer may provide services. All sites shall be accessabel by standard service vehicle. 3.2 Cooperate with Motorola and perform all acts that are reasonable or necessary to enable Servicer to provide the MS—Generator Preventative Maintenance services to Customer. 3.3 Authorize and acknowledge any scheduled System downtime. 3.4 Provide adequate Fuel needed to perform the MS—Generator Preventative Maintenance. 4.0 Generator Preventative Maintenance Level I Inspection Service Level Checks to be perfumed Semi- Annually) --777 �7' ........... R, ,v Engline Electrical(Starting 'ystern) Batteries — Check battery water level, age, specific gravity & perform load test. Clean batteries, externally including cables& osts,. Alternator — Visually inspect alternator & alternator belt. Measure &record alternator DC voltage out put. W Plugs (where applicable) — Check for proper Page 11, .......e............. in eration Starting Motor—Visually inspect,test for proper operation (Perfornied durin g engine start) Spark Plugs (where applicable), — Check spark plugs & spark plug wires conditions & annotate recommendations for re pair or replacement. Distribution Cap (where applicable) — Inspect. Annotate recommendations for repair or replacement. Generator Windim!s—Visually ins indings Bear,ings-,--Inspect for proper lubrication Brushes[Diodes—Visually inspect for wear Circuit Breaker—Test for proper 2peration Mounts/Botts,—Visually ins pect for wear and/or dame Nolise—Annotate operational noise indicators of mechanical malfunctions. Safety Controls/Control Panel Voltage (where applicable) — Measure & record loaded & unloaded AC volt4ge Frequency (where applicable!) — Measure & record loaded &unloaded Hertz frequency Amperage (where applicable), — Measure! & record loaded alip era g,e Shutdowns— Visually inspect wiring deterioration. Verify proper 2peration of shutdowns. Pre-alarms—Verify proper annunciation of pre-alarrns Remote Annunciator (where applicable) — Inspect for per 2peration Instrumentation 0*11 Pressure Gauge — Check for proper operation. Measure&record oil pressure PSI Water Temperature Gauge— Check for proper operation. Measure&record water temperature in de ces,Fahrenheit Ammeter—Check for proper operation, Measure &record anip era ge in D;C a,Lnps,., AC Electric Meters — Check for proper operation. Measure&record readings • Control Panel Wiring--Visually inspect for signs of wear &correct of loose comiections Air Induction& Exhaust Precleaner Visually inspect condition & clean when necessaTy Air Filter Inspect & clean air filter. Recommend replacement when necessary. Note condition of filter housing. Intake— Visually inspect & not condition of intake piping &gaskets. Turbocharger -- Visually inspect turbocharger for leaks, hysical condition,&annotate auditory indicators of wear. Exhaust/Silencer — Visually inspect for leaks & proper operation including rain cap (where applicable), Annotate anomalies in exhaust,smoke. Lubrication System Lubrication Olii,,-,-Check for proper oil level rankcase Breather — Clean breather (where applicable). Annotate condition&any excessive blow by. Governor—Check oil level Tubes, Lines, Seats & Gaskets — Visually inspect for deterioration or indications of wear. Page 12 .......... Cooling System Radiator Visually inspect radiator core condition, annotate indication of coolant leakage or core blockage. Check coolant level. Radiator Cap—Check-,for indications of wear Coolant—Measure&record antifteeze point&PH level Hoses — Visually inspect hoses, clamps, gaskets & connectors Fan Assembly— Visually inspect fan, fan bearing, pulleys & belts for indications, of wear. Measure belt tension for pro er operation Water Pump—Visually inspect for proper operation, leaks, or audible indications of wear. Jacket Water Heater — Inspect from proper operation, indications, of wear on heater & associated hoses and claas. I'liermostat—Check for proper operation Fuel Systems Fuel Lines & Connections — Visually inspect f r proper operation&indications of deterioration Priming Pump (where applicable) -- Verify proper operations&inspect for seal damage or deterioration Fuel Filters — Visually inspect for damages, leaks, & 2roper 2peration Governor & Controls — Inspect controls & linkage for pLoper 2peration Carburetor/Mixer — Visually inspect & verify proper operation Day Tan due Cell — Visually inspect for leaks & check foIr proper operation. Make note of water in fuel cell & level of fuel. 5.0 Generator Preventative Maintenance Level 2 Inspection Service Level Checks to be perforried Annually) 5.1 Includes all Services in Level I Inspection 5.2 Fuel S ystem—Fuel filter&fuel/water separator filter replacement. Check from proper seal& operation., 5.3 Lubricating System—Replace oil filters. Inspect all gaskets&seals. Remove,existing lubricating oil and properly dispose of offlite. Fill with fi-esh oil. Collect and send for analysis. 5.4 Generator—Lubricate bearings if applicable. Lubricate lochs and hinges. Clean generator cabinet. 6.0 Exclusions.- 6.1 MS--Generator Preventative Maintenance covers only those Generators provided by Motorola through the AS,TR02,5 Migration Project. 6.1.1 45O kW Currirnins Generator located at Eagle Mountain. Serial number 42959. 6.1.2 130 kW Generac Generator located at Westland 6. Serial number 2115003. 6.1.3 130 kW Generac Generator located at North Beach. Serial number 2115002. 6.1.4 130 kW Generac Generator located at Rolling Hills. Serial number 2115004. 6.2 Replacement or repair of equipment and parts,unless specified in Sections 2.01,4.0 and 5.01. 6.3 Failures resulting from improper or unauthorized installation,misuse, accident,,over-loading, over-speeding,repairs made by soineone other than Motorola or an authorized Motorola Subcontractor,fire,flooding, vandalism,theft,or other acts beyond the control.of Motorola. Page 3 Page 14 ,x M&CReview Offidal site of the City of Fott Wotth, Texas, ""r/0 eq ✓ R W4P VOW r. EM ........... ............-------0--i---------------- Now" ,,.,.,/',�,(r�//r,Ir,fig,.. /.I.,..r✓�Y�/ ,✓rM.�,✓�✓e ..,,,. 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I0 I k I .............. RECOMMENDATIONN It is recommended that the City Council I. Approve a one-�time exception to the Financi:a,l Management Poliicy Statements to, allow the use of debt st,ruict,ures involving balloon payments for the sole, purpose of financing the upgrade to the City's Public Safety and Public Works radio comm unicatilons system via Tax Noties, 2,. Adopt the attached ordinance authorizing the issuance of Tax Notes in the principal amount of$43,050,0001.00, approving the sale of the notes to, JP1 Morgan Chase-, providing for the levy, assessment and collection of a tax sufficient to, pay the interest on, said', notes and to create a sinking fund for the payment of the principal thereof andl ordaining other matters, related, thereto; 31. Authorize execution of a system, purchase agreement in the amount, not to exceed $39,345,,641.55 with Motorola Solutions,, Inc.,, for equiipment and professional services using Houston-Galveston Area Contract number RA011-081; and 4. Authorize execution of Amendment No. 2 to City Secretary Contract No. 40264 with Buford Goff& Associates to provide eng,ineering, and quality assurance services in the amount not to exceeld $2,900,000-00. W DISCUSSIIQNMI hdp://,a,pps.,dwniet.org,/cou Ill di —Packet/mc reviiew.as,p'?IID=15442& incildiate 2011(I of , '2011 10:09#25 AM] ................................... m&C Review If approved, this M&C,will approve a one-time exception to the Financial Management Policy Statements (F'MPS) regarding debt structures with balloon payments, authorize the issuance and sale of Tax Notes to JP Morgan Chase in order to fund the project to upgrade the City;s public safety and public works radio communications system instead of using the lease-purchase agreement previously approved, and authorize the execution: of the related purchase and services agreements. The FMPS, adopted by the City Council on December 14, 2010, prohibits balloon debt repayment scheldiu!lles which, consist,of low annula:l payments and one large payment of the balance due at the end of the term. However; due to a unique combination of circumstances, including rare market conditions, financing restrictions, and the urgency of the project to ensure continued maximum public safety, staff is seeking a one-time exception to the policy for the, Rolle purpose of funding this long-term project via Tax Notes which have a maximum life of seven years. The principal pay-down schedule would mirror a standard 1 0-year issue for the first six years, thus avoiding the spirit of typical balloon-payment financing. It is anticipated that the Tax Notes will be refunded prior to final maturity to accomplish proper amortization periods., On May 17', 2011, (M&C P-1 11234 revised)the City Council approved: the acqulisition of hardware, software and services to upgrade the City' ► public safety and public works radio communications system., On this same M&C, the staff recommendation, was to fund this project via a lease-purchase agreement with Motorola. On today's Agenda is M&C G-1 7302 for separate consideration as staffs recommendation to escind that authorization and repeal the re b related ordinances. because of current market conditions, the City can finance this project quickly via Tax Notes, resulting in a projected savings of approximat,ely $500,000.,00 annually over the lease-purchase cost. Although the method of financing is transferring from lease-purchase to financed purchase, the General Fund will continue to be the source of repayment. The upgrade to a current generation digital system will more effectively meet the requirements of first responders,, and fulfills state and federal objectives for interoperability amongst the region's similar agencies. This system will replace the City's current system acquired in 1992, which is no, longer supported' by the manu�facturer. On September 16, 20018, M'&C 0-23055 was approved,, authorizing Buford Goff and Associates, Inc., (BGA)to perform an assessment of the public safety radio system. In March 2009, BGA presented a report,that key components of'"the system had reached end of their life expectancy, were no longer supported by the manufacturer and could suffer failures when taxed by emergencies and increased traffic. In light of these factors, the City was encouraged to act as soon as possible., On May 18, 20110, City Council approved M C-24221 authorizing B,GA to develop a master plan for the City to upgrade its radio, systems, and negotiate a com petitively-priced agreement with the City's communications provider,, Motorola Solutions, Inc. The master plan reinforced the urgency of the 2009 study. Given the current fragile state of the system, increasing service ce outages, the unavailability of replacement parts, and the financial challenges the City is facing, the Master Plan attempted to balance these factors, and ensure a stable, reliable and secure communications infrastructure for Police, Fire, Water, Transportation and Public Works, Parks and Community Service and other City departments. http://apps.cfwnet.org/counciil_packet/m�_review.asp?ID=15442&counc,ildate=6/14/2011(2 of 4)[6/16/201110:09:25 AM] 10 V M&C-Review On June 15, 2,0101, M C-24272 was approved to authorize the acquisition of the Project 25 (P25') standard master switch, or the core, of a, current generation radio system along with one small site to operate as a potential backup to the existing I system. The plan proposed by BGIA and Motorola Solutions, Inc., builds upon -the installation of this master switch and the i1nitial site,. Because of the maginit'udle of this project, the full build-out and migration is expected to require almost 48 months to complete. Assuming contract execution in July 2011, the project,would be scheduled for completion in the first quarter of'2015. The total cost of the project is estimated not to exceed $53,,0010,01001.00. This total includes, $39,31451,641.55 for hardware, software and' services acquired through the System Purchase Agreement with Motorola Solutions, Inc.; $2,900,000.001 for engineering, consulting, and other professional services from BGA through March 20�15; and additional costs for project management and site construction. Additional M&Cs,will be submitted to the City Council for approval of these other projec costs as necessary. staff recommends: execution of the System Purchase Agreement with Motoroll�a Solutions,. Under this agreement, the system implemented will include expanded coverage areas, specifically in west Fort Worth ii and at Texas Motor Speedway, and it will provide additional security features which will help prevent unauthorized i monitoring of public safety comnmun�ications transmissions. Public works, personnel will also utlizel a segment of this system, and if a significant,event occurs, public safety personnel will have access to the public,works portion as welli. Ongoing support capabilities will be enhanced through 7x24 monitoring and dispatch by Motorola's network operations center. Staff also recommends execution of Amendment No. 2, to City Secretary Contract No. 40264 with Buford Goff& Associates,for the provision of eng�ineering, consulting and other professional services, through March 2015., These services will include detailed work regarding system design reviews, frequency licensing, acceptance testing and other criticali program functions,. Staff is continuing to explore cooperative measures with other agencies,for potential cost sharing and joint participation. This project is stru'cturedi in such a way to enable such measures if they are realized in the future. It is anticipated that the Crime Control and Prevention District(CCP )will transfer funds, at a future date via, M&C, to offset a portion of the total cost and provide a funding source for the Fiscal Year 2012 debt service payment. Additionally, it is anticipated that the City Manger's Proposed Budget will include General Fund debt service transfers beginning in Fiscal Year 2013. PRICE ANALYSIS -The HGAC contract offers,fixed discounts ranging from five I percent to 25 percent, which remain unchanged from the previous purchase, Agreement approved by City Council on March 18, 2003,1 M&C P"-10 '50. Staff reviewed the pricing and determined it to be fair ands reasonable. COOPERATIVE PURCHASE, - State law provides that a local,l government purchasing an item under a cooperative purchasing Agreement satisfies any state law requiring that the l�oica,l government seek competitive bids for purchase of the item. The Houston-Galveston Area Council contract was competitively bid to increase and simplify,-the purchasing plower,of government entities. M/WBE - Buford Golff and associates, Inc.,, agrees,to, maintain its initial M/WBE commitment of five percent that it made on the original agreement and extend and http://apps.cfvvnet.org/co�nciI_packet/mc—review.aisp?ID=15442&counci[date=6/14/2011(3 of 4)[6/16/20111 101:019:25 AM'] M&C Review maintain that same M'/WBE commitment of five percent to this Amendment No. 2. Therefore Buford' Goff and Associates, Inic., remains in compliance with the City's M/ WBE Ordinance and ai ftests, to its commitment by its signature on the Acceptance of Previous M/WRE Commitment form executed by an authorized representative of its company. A waiver of the goal for M/WBE subcontracting requirements for Motorola Solutionsy Inc.,,, was, approved by the M/WBE Ciffice because the purchase of goods or services is from sources her subcontracting or supplier opportunities are negl:igible. FISCAL INFO RMATION/CEIRTIFICATIONIS The Financial ManagementServices Director certifies that fug s will be available upon completion of the sale, closing and delivery of approximately $43,0501000.00 City of Fort Worth, Texas, Tax Notes, Series 2011. The Financial Management Services Director also certifies that finds will be available to, make the debt service payments on these obligations, and funds will be a flable in the General: Fund, as appropriated, to, satisfy the City I s obligations. vai 11 1 TO Fund/AccountlCeniters FROM Fund/Account/Centers Submifted for City Main,aqer`s Karen, Montgomery(6222) Office by: 0 10 a inaton,g Depla,rtment Head S Lena Ellis, (85 7) Adclift'l*onall llnformaflon� Contacts", J!ames, Mauldin (24318) ATTACHMENTS, note Ord draft 06061 tdoc http://apps.cfiN nett rgi/'counciil_packet/mc—review. ?ID=15442&councildate=6/14/201,1(4 of 4)1[6/16/20,11 10:091:25 AMi]