HomeMy WebLinkAboutContract 55856-SP1 CSC No.55856-SP1
Application No. 2823005
u
O B U S I N E S S Master Agreement NO. 2744624/500-0650038-000 Supplement
S E R V I C E S Supplement No. -001
Full Legal Name: City Of Fort Worth
Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102
Phone: (817) 392-6689 Fax: - DBA:
Billing Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102-
Replaces 55856
• .. .
Qty. Make Item Description(or Accessories)
See Schedule A
EQUIPMENT
Qty. Make Item Description(or Accessories)
See Schedule A
NEW TOTAL CONSOLIDATED :
Workgroup-B&W Image Allowance 840,000 Excess Per Image Charge(WG B&W) $ 0.00600
Rental Payment* Workgroup-Color Image Allowance 250,000 Excess Per Image Charge(WG Color) $ 0.05300
$105,796.11 Desktop-B&W Image Allowance 633,000 Excess Per Image Charge(Desktop B&W) $ 0.00950
Desktop-Color Image Allowance 171,666 Excess Per Image Charge(Desktop Color) $ 0.08500
METERS READINGS VERIFIED Quarterly *plus applicable taxes
❑✓ Balance of applicable term.Termination date of this supplement coincides with the termination date set forth in the Master Agreement or previous
supplement.
mos. New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the original
Agreement shall remain in full force and effect for the remaining original equipment.
TERMS AND CONDITIONS:
You have requested this supplement to the Master Agreement(the"Supplement').Which Supplement incorporates the terms and conditions of the Master Agreement(as amended),
and constitutes an agreement between you and us with respect to the Equipment reference herein,separate and distinct from the Master Agreement. "Master Agreement"refers to
the agreement between customer and Owner(or its predecessor)identified in Owner's records by the Master Agreement No.above.The parties agree that the original hereof for
enforcement and perfection purposes,and the sole"record"constituting"chattel paper'under the UCC,is the paper copy hereof bearing(i)the original or a copy of either your
manual signature or an electronically applied indication of your intent to enter into this Supplement,and(ii)our original manual signature.Except for the specific provisions set forth
above,the original terms and conditions set forth in the Master Agreement and any personal guaranty(s)shall remain in full force and effect and are incorporated herein by reference.
CUSTOMER
y■I
Print Name: Valerie Washington Signature: X Vzkn-hwg�g,202115:14 CDT) Title: Assistant City Manager
Date: Oct 18,2021 For: City Of Fort Worth
OWNER ACCEPTANCE:
Print Name: Scott Hanson Signature: 4444
Date: Oct 12,2021 For: UBEO, LLC
ACCEPTANCE OF DELIVERY.
The Customer hereby certifies that all the Equipment:1)has been received,installed,and inspected, and 2)is fully operational and unconditionally accepted. All conditions and
terms of the agreement have been reviewed,acknowledged and are now irrevocable and unconditional.
Signature: X Date: OFFICIAL RECORD
Print Name: For: City Of Fort Worth CITY SECRETARY
Supplement- cons FT. WORTH, TX
Exhibit A
uManage Rental Schedule APPLICATION NO. AGREEMENT NO.
ub oS E R V f I C E S "A" 2823005 500-0650038-001
This uManage Rental Schedule"A"is to be attached to and becomes part of the above-referenced Agreement by and between the undersigned and UBEO,LLC.
EQUIPMENT
NOT FINANCED
UNDER THIS
MAKE/MODEL/ACCESSORIES SERIAL NO. STARTING METER AGREEMENT
Equipment Added: ❑
6- Ricoh IM C30OF ❑
2- Ricoh P C600 ❑
6- Ricoh IM C2500 ❑
1 - Ricoh IM C3000 ❑
1 -Cabinet added to D53120 ❑
1 -Cabinet added to D55450 ❑
1 -Card Reader added to D56005 ❑
1 -Card Reader added to D55096 ❑
1 -Card Reader added to D55101 ❑
1 -Card Reader added to D55287 ❑
1 -Card Reader added to D56095 ❑
1 - Paperbank added to D56152 ❑
1 - Paperbank added to D55452 ❑
1 - Fax added to D55091 ❑
Equipment Deleted: ❑
Ricoh MP 2555 (D55016) C290RC00953 ❑
Ricoh P C600 (D55149) 5321X317242 ❑
Ricoh P C600 (D55155) 5321X317392 ❑
Ricoh P 800 (D55419) 5301X125381 ❑
Ricoh P C600 (D55445) 5321X115597 ❑
Ricoh P C600 (D55176) 5321X116031 ❑
Ricoh P 800 (D55688) 5301X125457 ❑
CUSTOMER ACCEPTANCE
This uManage Rental Schedule"A"is hereby verified as correct by the undersigned Customer.
City of Forth Worth 1%,a 1P hung=-(0at1820211514CDT) ACM Oct 18,2021
CUSTOMER SIGNATURE TITLE DATED
32175(2017)—City of Fort Worth modified 6.2.2021 Rev.09/18/2018
TEXAS ADDENDUM
(STATE AND LOCAL GOVERNMENT)
AGREEMENT #
2823005
Addendum to Agreement # 2823005, between City of Fort Worth, as Customer and UBEO, LLC, as Owner.
The words you and your refer to Customer. The words we, us and our refer to Owner.
The parties wish to amend the above-referenced Agreement by adding the following language:
You represent and warrant pursuant to Texas Government Code Section 2252.908 and Texas
Administrative Code Chapter 46 the following (select one of the applicable):
X You have received the required "disclosure of interested parties" from us that was
submitted by us to the Texas State Ethics Commission.
The Agreement is for less than $1,000,000 and a Lessee's Counsel's Opinion has been
provided to us confirming the following applies: (a) your governing body has legal
authority to delegate to its staff the authority to execute the Agreement; (b) your governing
body has delegated to its staff the authority to execute the Agreement; and (c) your
governing body did not participate in the selection of the business entity with which the
Agreement is entered into.
By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes
Owner to make such changes. In the event of any conflict between this Addendum and the Agreement, this
Addendum shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force
and effect and remain binding on Customer.
UBEO, LLC City of Fort Worth
Owner Customer
Scat_Hwu__� XvalerfervasMngmn(opt te• �,.ar�
,inu is:ta
Scott Hanson(Oct 12,202119:03 CDT) cots
Signature Signature
VP&General Manager Assistant City Manager Oct 18,2021
Title Date Title Date
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED
TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT,UNLESS SPECIFICALLY STATED OTHERWISE.
A634 REV 03/17
u
oS
B U S I N E S S Summary of Changes for UBEO 59 Month
E R v I C E S Supplement
Current Monthly Payment: $ 104,788.11
Additions
Monthly Payment
Request# Department Address Description Device ID Added
111684 Municipal Court 7501 Surfside Dr add Cabinet to D53120 NA $ 2.00
108536 Code Compliance 818 Missouri add cabinet to D55450 NA $ 3.00
111484 Water 2500 SE Loop 820 add card reader toD56005 NA $ 5.00
110606 Police 1000 Calvert add card reader to D55096 NA $ 6.00
108847 Code Compliance 818 Missouri add card reader to D55101 NA $ 6.00
110415 Planning&Data 200 Texas Street add card reader to D55287 NA $ 6.00
110935 HR 900 Monroe add card reader to D56095 NA $ 6.00
109789 Police 1100 Hemphill add paperbank to D56152 NA $ 6.00
110098 CMO 200 Texas St add paperbank to D55452 NA $ 6.00
109268 CTPE 3401 W Lancaster add fax to D55091 NA $ 9.00
100802 Police 3900 Barnett P C600 D53237 $ 26.00
106378 CMO 200 Texas St P C600 D56575 $ 26.00
101375 Police 959 E Rosedale IM C30OF D54787 $ 42.00
102926 Water 4500 Wilma Lane IM C30OF D56604 $ 42.00
107757 PARD 5199 James Ave IM C30OF D57557 $ 42.00
107757 PARD 5199 James Ave IM C30OF D57558 $ 42.00
107757 PARD 5199 James Ave IM C30OF D56696 $ 42.00
102811 Code Compliance 6260 Old Hemphill Rd IM C30OF D56606 $ 53.00
107040 Library 3851 E Lancaster IM C2500 D56679 $ 92.00
110659 PARD 3700 E Belknap IM C2500 D57227 $ 107.00
110675 Police 1000 Calvert IM C2500 D57536 $ 108.00
103129 PMD 100 Energy Way IM C2500 D56055 $ 112.00
108576 Fire 715 Texas St IM C2500 D57567 $ 138.00
108800 PARD 1600 Glasgow Rd IM C3000 D57595 $ 133.00
107040 Library 3851 E Lancaster IM C2500 w/coin-op D56674 $ 198.00
Total Additions $ 1,258.00
Deletions
Monthly Payment
Request# Department Address Description Device ID Deleted
108800 PARD 1600 Glasgow Rd MP 2555 D55016 $ (80.00)
102345 Internal Audit 200 Texas St P C600 D55149 $ (32.00)
108576 Fire 1000 Cherry P C600 D55155 $ (32.00)
102345 Internal Audit 200 Texas St P 800 D55419 $ (29.00)
107367 ITS 200 Texas ST P C600 D55445 $ (26.00)
108847 Code 908 Monroe P C600 D55176 $ (26.00)
100802 Police 3900 Barnett P 800 D55688 $ (25.00)
Total Deletions $ (250.00)
New Monthly Paymnet Effective 11/1/2021: $ 105,796.11
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Vendor:
JI'Adej scoot
By: Valerie Washington(Oct 18,202115:14 CDT) By: Scott Hanson(Oct 12,2021 19:03 CDT)
Name: Valerie Washington Name: Scott Hanson
Title: Assistant City Manager Title: VP/GM
Date: -Oct 18, 2021 Date: Oct 12, 2021
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all
By: performance and reporting requirements.
Name: Kevin Gunn
Title: Director,IT Solutions
Qyn�
By: Cynthi yree(Oct 13,202108:21 CDT)
Approved as to Form and Legality: Name: Cynthia Tyree
Title: Sr. IT Solutions Manager
�,d-danun��
apF°FORT�ad
By: City Secretary: P�C° °°°O�d
°
°
Name: Taylor Paris �~o g-1 d
Title: Assistant City Attorney w0 ° 41
=d
o°° °°°o*9
0000000 ,p
By: a44*XA!9 -o"
Contract Authorization: Name: Ron Gonzales
M&C: 21-0235 Title: Acting City Secretary
Approval Date:4/6/2021
1295 Form: 2021-703506
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
4/7/2021 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTII
DATE: 4/6/2021 REFERENCE **M&C 21- LOG NAME: 13P UBEO MANAGED PRINT
NO.: 0235 SERVICES ITS ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi-
Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO-
4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for
Ongoing Operations and a One-Time Amount of$42,680.00 for the Relocations of Devices
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for
printers and multi-functional device leases and managed services using cooperative contract DIR-
TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time
amount of$42,680.00 for the relocations of devices.
DISCUSSION:
The City currently leases multi-functional devices and desktop printers from UBEO, LLC under a
Lease Agreement that was awarded in 2008 (M&C P-10860, October 7, 2008). After a thorough
assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a
new agreement to allow for continued services.
The City will lease copiers and multi-functional devices for a period of 60 months, with an approximate
effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153 devices
currently in use will be upgraded to new, state of the art equipment prior to the start of the next term.
City departments will use the machines for various document duplication tasks, including but not
limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance,
service, and all supplies with the exception of paper. It is anticipated that the annual cost will not
exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term
leases, and additional services as needed.
In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as
departments are transitioned from existing locations to the new City Hall. Based on the current number
of devices in service and available square footage of the new building, staff project a one-time cost of
$42,680.00 to relocate approximately half of the utilized devices.
DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative
contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue
for the remainder of the 60-month term. In the event that the cooperative contract is not renewed or
replaced, the Lease Agreement will be terminated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. The contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
SUCCESSOR CONTRACT- In the event that a cooperative contract is not renewed, staff would
cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative
contract. If the City Council were to not appropriate funds for a future year, staff would stop making
purchases when the last appropriation expires, regardless of whether the then-current Purchase
Agreement has expired. The City initially use these cooperative contracts to make purchases
authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is
extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a
cooperative contract is not extended, but a new cooperative contract is executed with the respective
vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the
City to purchase the services under the new cooperative contract.
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=28785&counciIdate=4/6/2021 1/2
4/7/2021 M&C Review
M/WBE OFFICE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and
expire in accordance with DIR-TSO-4435 or applicable successor contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the agreement. Prior to any expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID I Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
g g—p Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
a pps.cfwnet.o rg/council_packet/mc_review.asp?I D=28785&cou nci Idate=4/6/2021 2/2