HomeMy WebLinkAboutContract 56509 CSC No. 56509
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Southwest
Solutions Group,Inc.("Vendor")and the City of Fort Worth,("City"),a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order;
3. Exhibit B—Cooperative Agency Contract(e.g.,NJPA, DIR, BuyBoard); and
4. Exhibit C—Conflict of Interest Questionnaire.
Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall be in the amount Four Hundred Twenty Thousand Dollars ($420,000.00). Vendor shall not
provide any additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City
shall not be liable for any additional expenses of Vendor not specified by this Agreement unless
City first approves such expenses in writing.
The term of this Agreement shall be for one year beginning on March 24,2021 and ending on
March 25, 2022. City shall be able to renew this agreement for three (3) one-year renewal options by
written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under
this Agreement, or the final conclusion of any audit commenced during the said three years, have
access to and the right to examine at reasonable times any directly pertinent books, documents, papers
and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City shall have
access during normal working hours to all necessary Vendor facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the provisions of
this section. City shall give Vendor reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants
or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or
(3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
To CITY: To VENDOR:
City of Fort Worth Southwest Solutions Group, Inc.
Attn: Jesus J. Chapa, Deputy City Manager Attn: Christopher Morris
200 Texas Street 2535 E. State Highway 121
Fort Worth, TX 76102-6314 Lewisville, TX 75056
Facsimile: (817) 392-8654
Facsimile: 214-878-6765
With copy to Fort Worth City Attorney's Office cmorris(cr�,southwestsolutions.com
at same address
[SIGNATURE PAGE FOLLOWS]
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
By: Jesus J.Chapa r9ct 19, 02115:40 CDT) ensuring all performance and reporting
Name: Jesus J. Chapa requirements.
Title: Deputy City Manager
APPROVAL RECOMMENDED: LL1
By: Kelly Cleveland(Oct 19,202110:51 CDT)
Name: Kelly Cleveland
Afa Afoak,-s- Title: Acting Sr. Contract Compliance
By: Neil Noakes(Oct 19,202111:46CDT) Specialist
Name: Neil Noakes
Title: Chief of Police APPROVED AS TO FORM AND
LEGALITY:
ATTEST:
By:
By: "`` Name: Taylor Paris
Name: Ronald P. Gonzales Title: Assistant City Attorney
Title: Acting City Secretary
on CONTRACT CONTRACT AUTHORIZATION:
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SOUTHWEST SOLUTIONS GROUP,
INC. (All CAPS)
By:
Name4Cv1inMiller
Title: CFO OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A— Seller's Pricing
Southwest Solutions Graup,Inc. Budget * 112224-B
2535 E STATE HIGHWAY 121 0 0 0 0
[ I1�'Yr 1����p[ 7■■�a 1�ii 1 A/�Y!}Pppi��r�'1+ Date; May 26,2021
Lewisville,TX 75056
SOWIHrrESTSOLYTIYNi6RbUP Project# 95635
Phone: (800) 803-1083 bllSOe%S Effi(M7Cy Yy5f0RI5 Page Iof2
Fax: (972) 250-2229
www.southwest,olutions.com
Not to Exceed Budget-Contact for Exact Price
BILL TO: INSTALL TO:
Chastity Roberts/James Horton Chastity Roberts/James Horton
City of Fort Worth City of Fort Worth
3616 East Lancaster Avenue 3616 East Lancaster Avenue
Fort Worth, TX 76103 Fort Worth,TX 76103
SALESPERSON BUDGET NAME PAYMENT TERMS LEAD TIME
Chris Morris sr21;-21 Revised Rough Design To Be Determined 14 to 16 weeks(after receipt of
4)878-6765 budget Evidence mid Arson
order
cm
❑n orri s[o7southw esmaluti on,,o5m
95635-1D: Evidence Storage: Installed: Sourcewell
LINE DESCRIPTION LINE TOTAL
1 Evidence Room—Per Drawi ng:95535-1D $400,000.00
Quantity(2)wide span units,60'widex 36'deepx 1421/2'high. Quantity(2}wide span units,72'widex 36'deepx 1421/2'
high. Quantity(42}wides pan un its,&4'widex36'deepx1421/2'high. Quantity(210}wide spa nunitr,96'widex36'deepx
1421/2'high. Quantity(18}wide span units.96'wide x48'deepx 142 1/2'high. Elevations per drawin9. Includes all design
service9,manufacturing pa&@qi ngL freight,inside del Keery,installation by factory certified(non-union/non-prevail in9 VAge)
technicians during normal business hours,cleanup Dfarea removal ofall debris.and v�ananty. Assumes clear access toall
I Dad in9 docks,elevators,and installation sites.Seismic-rated equipment,cal culationsand p ermitt in 9 a re not included unless
otherwise spedfied.
Because of market volatility inn pact in9 freight,fuel,steel and aluminum,this quote is valid for 30 days. Orders placed after that
may be subject to a 5%price increase.Lea dtime9 are subject to change until time of purchase.
Per Sourcevell Contract orders are to be placed with,.
Southwest SDlutionsGroup
2535 East State Highway 121,Suite 110-B
Lewisville.TX 75056
So that we may processyourorderin atimely+manner,please address contract as sh own abDve.
SourcewellContractND, 010920-SPC
Effective Date:03/25/2020-03/25/2024
Not to Excead Budget: $400,000.00
Add sal es tax&applicable: $0.00
Not to Exraad Total Budget: $-4aa,aaa.00
Signature: �- Signature: '
Mhaxa ihcon luayu,x LL2-1 GGT) c.v Luna l Myxa,xo-z��xae car}
Email• Rebecca.McGibson@fortworthtexas.gov Email: Leo.Luna@fortworthtexas.gov
Yrt
HisH D€Hsirr Rana Doeumfv SrAwn AORNU CASEWORK MOVABLE Wads &OAlAT€a7 STORAGE
Exhibit B —Cooperative Agency Contract(e.g., NJPA, DIR, BuyBoard); and
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Sourcewell i
Solicitation Number: RFP#010920
CONTRACT
This Contract is between Sourcewell,202 12th Street Northeast, P.O. Box 219,Staples,MN
56479(Sourcewell)and 5pacesaver Corporation, 1450 Janesville Avenue, Fort Atkinson,WI
53538(Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21)that offers
cooperative procurement solutions to its members. Participation is open to all levels of
governmental entity,higher education, K-12 education,nonprofit,tribal government,and other
public entities located in the United States and Canada.
Vendor desires to contract with SSourcewelI to provide equipment,products,or services to
Sourcewell and its Members(Members).
1. TERM OF CONTRACT
A. EFFECTIVE DATE.This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION.This Contract expires March 25,2024,unless it is
cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS.Articles 11 through 16 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT,PRODUCTS,OR SERVICES
A. EQUIPMENT,PRODUCTS, OR SERVICES.Vendor will provide the Equipment, Products,or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products,or Services Proposal (Proposal)is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Member in advance, Equipment or
Products must be delivered as operational to the Member's site.
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This Contract offers an indefinite quantity of sales,and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. LAWS AND REGULATIONS.All Equipment, Products,or Services must comply fully with
applicable federal laws and regulations,and with the laws of the state or province in which the
Equipment,Products,or Services are sold.
C. WARRANTY.Vendor warrants that all Equipment,Products,and Services furnished are free
from liens and encumbrances,and are free from defects in design,materials,and workmanship.
In addition,Vendor warrants the Equipment,Products,and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended.Vendor's dealers and
distributors must agree to assist the Member in reaching a resolution in any dispute over
warranty terms with the manufacturer. Any manufacturer's warranty that is effective past the
expiration of the Vendor's warranty will be passed on to the Member.
D. DEALERS AND DISTRIBUTORS. Upon Contract execution,Vendor will make available to
Sou rcewell a means to validate or authenticate Vendor's authorized Distributors/DeaIers
relative to the Equipment,Products,and Services related to this Contract.This list may be
updated from time-to-time and is incorporated into this Contract by reference. It is the
Vendor's responsibility to ensure Sou rcewell receives the most current version of this list.
3. PRICING
All Equipment, Products,or Services under this Contract will be priced as stated in Vendor's
Proposal.
Regardless of the payment method chosen by the Member,the total cost associated with any
purchase option of the Equipment,Products,or Services must always be disclosed in the pricing
quote to the applicable Member at the time of purchase.
When providing pricing quotes to Members,all pricing quoted must reflect a Member's total
cost of acquisition. This means that the quoted cost is for delivered Equipment,Products,and
Services that are operational for their intended purpose,and includes all costs to the Member's
requested delivery location.
A. SHIPPING AND SHIPPING COSTS.All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery,Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve
the right to inspect the Equipment and Products at a reasonable time after delivery where
circumstances or conditions prevent effective inspection of the Equipment and Products at the
time of delivery.
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Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products,the Member will notify the Vendor as soon as
possible and the Vendor will replace nonconforming Equipment and Products with conforming
Equipment and Products that are acceptable to the Member.
B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption
certification(s).When ordering, Members must indicate if it is a tax-exempt entity.
C. HOT LIST PRICING.At anytime during this Contract,Vendor may offer a specific selection
of Equipment,Products,or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing,it must be submitted electronically to
Sourcewell in a line-item format. Equipment,Products,or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Members.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment,Product,or Service changes,additions,or deletions at any
time.All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator.This form is available
from the assigned Sourcewell Contract Administrator.At a minimum,the request must:
■ Identify the applicable Sourcewell contract number
■ Clearly specify the requested change
■ Provide sufficient detail to justify the requested change
• Individually list all Equipment,Products,or Services affected by the requested
change,along with the requested change(e.g.,addition,deletion,price change)
■ Include a complete restatement of pricing documentation in Microsoft Excel
with the effective date of the modified pricing,or product addition or deletion.The
new pricing restatement must include all Equipment,Products,and Services offered,
even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will be become an
amendment to this Contract and be incorporated by reference.
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5. MEMBERSHIP,CONTRACT ACCESS,AND MEMBER REQUIREMENTS
A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the
United States and Canada;such as municipal,state/province,K-12 and higher education,tribal
government,and other public entities.
The benefits of this Contract should be available to all Members that can legally access the
Equipment, Products,or Services under this Contract.A Member's authority to access this
Contract is determined through its cooperative purchasing,interlocal,or joint powers laws. Any
entity accessing benefits of this Contract will be considered a Service Member of Sourcewell
during such time of access. Vendor understands that a M ern ber's use of this Contract is at the
Member's sole convenlence and Members reserve the right to obtain like Equipment, Products,
or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership
requirements and documentation and will encourage potential members to join Sourcewell.
Sourcewell reserves the right to add and remove Members to its roster duringthe term of this
Contract.
B. PUBLIC FACILITIES.Vendor's employees maybe required to perform work at government-
❑wned facilities,including schools.Vendor's employees and agents must conduct themselves in
a professional manner while on the premises,and in accordance with Member policies and
procedures,and all applicable laws.
6. MEMBER ORDERING AND PURCHASE ORDERS
A. PURCHASE ORDERS AND PAYMENT.To access the contracted Equipment,Products,ar
Services under this Contract,Member must clearly indicate to Vendor that it intends to access
this Contract;however,order flow and procedure will be developed jointly between Sourcewell
and Vendor.Typically a Member will issue a purchase order directly to Vendor. Members may
use their own forms for purchase orders, but it should clearly note the applicable Sourcewell
contract number. Members will be solely responsible for payment and Sourcewell will have no
liability for any unpaid invoice of any Member.
B. ADDITIONAL TERMS AND CONDITIONS.Additional terms and conditions to a purchase order
may be negotiated between a Member and Vendor,such as job or industry-specific
requirements,legal requirements(such as affirmative action or immigration status
requirements),or specific local policy requirements.Any negotiated additional terms and
conditions must never be less favorable to the Member than what is contained in Vendor's
Proposal.
C. PERFORMANCE BOND. If requested by a Member,Vendor will provide a performance bond
that meets the requirements set forth in the Member's purchase order.
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D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Mernber requires service or
specialized performance requirements(such as e-commerce specifications,specialized delivery
requirements,or other specifications and requirements)not addressed in this Contract,the
Member and the Vendor may enter into a separate,standalone agreement,apart from this
Contract.Sourcewell,including its agents and employees,will not be made a party to a claim
for breach of such agreement.
E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order,in
whole or in part, immediately upon notice to Vendor in the event of any of the following
events:
1. The Member fails to receive funding or appropriation from its governing body at
levels sufficient to pay for the goods to be purchased;
2. Federal or state laws or regulations prohibit the purchase or change the
Member's requirements;or
3. Vendor commits any material breach of this Contractor the additional terms
agreed to between the Vendor and a Member.
F. GOVERNING LAW AND VENUE.The governing law and venue for any action related to a
Member's purchase order will be determined by the Member malting the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE.Vendor will assign an Account Representative to
Sou rcewell for this Contract and must provide prompt notice to Sou rcewell if that person is
changed.The Account Representative will be responsible for:
■ Maintenance and management of this Contract;
• Timely response to all Sourcewell and Member inquiries;and
■ Business reviews to Sou rcewell and Members,if applicable.
B. BUSINESS REVIEWS.Vendor must perform a minimum of one business review with
Sou rcewell per contract year. The business review will cover sales to members,pricing and
contract terms,administrative fees,supply issues,customer issues,and any other necessary
information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter,Vendor must provide a contract
sales activity report(Report)to the Sou rcewell Contract Administrator assigned to this
Contract.A Report must be provided regardless of the number or amount of sales during that
quarter(i.e.,if there are no sales,Vendor must submit a report indicating no sales were made).
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The Report must contain the following fields:
• Customer Name(e.g.,City of Staples Highway Depaitrnent);
• Customer Physical Street Address;
■ Customer City;
■ Customer State;
• Customer Zip Code;
■ Customer Contact Name;
+ Customer Contact Email Address;
■ Customer Contact Telephone Number;
■ Sourcewell Assigned Entity/Member Number;
+ Item Purchased Description;
■ Item Purchased Price;
■ Sourcewell Administrative Fee Applied;and
• Date Purchase was in was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the VendoT will pay an administrative fee to Sourcewell on all Equipment,Products,and
Services provided to Members.The Vendor will submit a check payable to Sourcewell for the
percentage of administrative fee stated in the Proposal multiplied by the total sales of all
Equipment,Products,and Services purchased by Members under this Contract during each
calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo
and must be mailed to the address above"Attn:Accounts Receivable."Payments must be
received no later than forty-five(45)calendar days after the end of each calendar quarter.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees,Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted bythe Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date,the administrative fee payment will be due no more than thirty(30)
days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract,Vendor must promptly
notify Sourcewell in writing.
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10.ASSIGNMENT,AMENDMENTS,WAIVER,AND CONTRACT COMPLETE
A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement.Such consent will not be unreasonably withheld.
B. AMENDMENTS.Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract,that failure does not
waive the provision or the right to enforce it.
D. CONTRACT COMPLETE.This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract,whether written or
oral,may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES.The relationship of the parties is one of independent
contractors,each free to exercise judgment and discretion with regard to the conduct of their
respective businesses.This Contract does not create a partnership,joint venture,master-
servant,principal-agent,or any other relationship.
11.LIABILITY
Vendor must indemnify,save,and hold Sourcewell and its Members,including their agents and
employees,harmless from any claims or causes of action,including attorneys'fees,arising out
of the performance of this Contract by the Vendor or its agents or employees;this
indemnification includes injury or death to person(s)or property alleged to have been caused
by some defect in the Equipment,Products,or Services under this Contract to the extent the
Equipment,Product,or Service has been used according to its specifications.
12.AUDITS
Sourcewell reserves the right to review the books, records,documents,and accounting
procedures and practices of the Vendor relevant to this Contract for a minimum of six(b)years
from the end of this Contract.This clause extends to Members as it relates to business
conducted by that Member under this Contract.
13.GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13,as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created,collected,received,stored,used,
maintained,or disseminated bythe Vendor under this Contract.
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If the Vendor receives a request to release the data referred to in this article,the Vendor must
immediately notify Sou rcewell and Sourcewell will assist with how the Vendor should respond
to the request.
14.INTELLECTUAL PROPERTY
As applicable,Vendor agrees to indemnify and hold harmless Sourcewell and its Members
against any and all suits,claims,judgments,and costs instituted or recovered against
Sou rcewell or Members by any person on account of the use of any Equipment or Products by
Sou rcewell or its Members supplied by Vendor in violation of applicable patent or copyright
laws.
15.PUBLICITY,MARKETING,AND ENDORSEMENT
A. PUBLICITY.Any publicity regardingthe subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets,press releases,research,reports,signs,and similar public notices
prepared by or for the Vendor individually or jointly with others,or any subcontractors,with
respect to the program, publications,or services provided resultingfrom this Contract.
B. MARKETING.Any direct advertising,marketing,or offers with Members must be approved
by Sou rcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to
this Contract.
C. ENDORSEMENT.The Vendor must not claim that Sourcewell endorses its Equipment,
Products,or Services.
16.GOVERNING LAW,JURISDICTION,AND VENUE
Minnesota law governs this Contract.Venue for all legal proceedings out of this Contract,or its
breach,must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
17.FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control.A party defaulting under
this provision must provide the other party prompt written notice of the default.
18.SEVERABILITY
If any provision of this Contract is found to be illegal,unenforceable,or void then both
Sou rcewell and Vendor will be relieved of all obligations arising under such provisions. If the
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remainder of this Contract is capable of performance,it will not be affected by such declaration
or finding and must be fully performed.
19.PERFORMANCE,DEFAULT,AND REMEDIES
A. PERFORMANCE. During the term of this Contract,the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification.The parties must promptly notify each other of any known dispute
and work in good faith to resolve such dispute within a reasonable period of time. If
necessary,Sou rcewell and the Vendor will jointly develop a short briefing document
that describes the issue(s),relevant impact,and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner,as
specified above,either Sourcewell or Vendor may escalate the resolution of the issue to
a higher level of management.The Vendor will have thirty t30)calendar days to cure an
outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a
dispute,the Vendor must continue without delayto carry out all of its responsibilities
under the Contract that are not affected by the dispute. If the Vendor fails to continue
without delayto perform its responsibilities under the Contract,in the accomplishment
of all undisputed work,any additional costs incurred by Sourcewell and/or its Members
as a result of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Member order under this Contract,in default:
1. Nonperformance of contractual requirements,or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default.Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportu nity for cure,the non-defaulting
party may:
• Exercise any remedy provided by law or equity,or
• Terminate the Contract or any portion thereof,including any orders issued
against the Contract.
20.INSURANCE
A. REQUIREMENTS.At its own expense,Vendor must maintain insurance policy(ies)in effect at
all times during the performance of this Contract with insurance company(ies)licensed or
authorized to do business in the State of Minnesota having an"AM BEST"rating of A-or better,
with coverage and limits of insurance not less than the following:
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1. Workers'Compensation and Employer's Liability.
Workers'Compensation:As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,00D each employee for bodily injury by disease
2. Commercial General Liability Insurance.Vendor will maintain insurance covering
its operations,with coverage on an occurrence basis,and must be subject to terms no
less broad than the Insurance Services Office("ISO")Commercial General Liability Form
CG0001(2001 or newer edition).At a minimum,coverage must include liability arising
from premises,operations, bodily injury and property damage,independent
contractors,products-completed operations including construction defect,contractual
liability,blanket contractual liability,and personal injury and advertising injury.All
required limits,terms and conditions of coverage must be maintained during the term
of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Vendor will maintain insurance covering all owned,hired,and non-owned automobiles
in limits of liability not less than indicated below.The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001(2010 edition or newer).
Minimum Limits:
$1,000,000 each accident,combined single limit
4. Umbrella Insurance. ❑uring the term of this Contract,Vendor will maintain
umbrella coverage over Workers'Compensation,Commercial General Liability,and
Commercial Automobile.
Minimum Limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sou rcewell to immediately terminate this Contract for default.
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B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract,Vendor must
furnish to Sourcewell a certificate of insurance,as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies),renewal certificates must be mailed to
Sourcewell,202 12th Street Northeast, P.D. Box 219,Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract.The certificates must be signed by
a person authorized by the insurers)to bind coverage on their behalf. All policies must include
there will be no cancellation,suspension,non-renewal,or reduction of coverage without thirty
(30)days'prior written notice to the Vendor.
Upon request,Vendor must provide to Sourcewell copies of applicable policies and
endorsements,within ten(10)days of a request. Failure to request certificates of insurance by
Sourcewell,or failure of Vendor to provide certificates of insurance,in no way limits or relieves
Vendor of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE.Vendor agrees to name Sourcewell and its Members,including their
officers,agents,and employees,as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities,"operations,"or
"work"performed by or on behalf of Vendor,and products and completed operations of
Vendor.The policy provisions)or endorsement(s)must further provide that coverage is
primary and not excess over or contributory with any other valid,applicable,and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION.Vendor waives and must require(by endorsement or
otherwise)all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors.The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors.Where permitted by law,Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY.The limits required by this Contract can be met by either
providing a primary policy or in combination with umbrella/excess liability policy(ies).
F. SELF-INSURED RETENTIONS.Any self-insured retention in excess of$10,000 is subject to
Sourcewell's approval. Vendor's deductible of$750,000 for Workers'Compensation and
Employer's Liability insurance and self-insured retention of$500,000 for Commercial General
Liability Insurance is approved.
21.COMPLIANCE
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A. LAWS AND REGULATIONS.All Equipment, Products,or Services provided under this
Contract must comply fully with applicable federal laws and regulations,and with the laws in
the states and provinces in which the Equipment,Products,or Services are sold.
B. LICENSES.Vendor must maintain a valid status on all required federal,state,and local
licenses,bonds,and permits required for the operation of the business that the Vendor
conducts with Sourcewell and Members.
22.BANKRUPTCY,DEBARMENT,OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy,Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended,proposed for debarment,declared ineligible,or voluntarily excluded from programs
operated by the State of Minnesota,the United States federal government,or any Member.
Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal
offense related to the subject matter of this Contract.Vendor further warrants that it will
provide immediate written notice to Sourcewell if this certification changes at any time.
23.PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services
from this Contract may be subject to additional requirements including the procurement
standards of the Uniform Administrative Requirements,Cast Principies and Audit Requirements
for Federal Awards,2 C.F.R.§200. Members may also require additional requirements based
on specific funding specifications.Within this Article,all references to"federal"should be
interpreted to mean the United States federal government.The following list only applies when
a Member accesses Vendor's Equipment, Products,or Services with United States federal
funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. §60,all
contracts that meet the definition of"federally assisted construction contract"in 41 C.F.R.§60-
1.3 must include the equal opportunity clause provided under 41 C.F.R.§60-1.4(b),in
accordance with Executive Order 11246,"Equal Employment Opportunity"(30 FR 12319,
12935,3 C.F.R. §, 1964-1965 Comp.,p.339),as amended by Executive Order 11375,"Amending
Executive Order 11246 Relating to Equal Employment Opportunity,"and implementing
regulations at 41 C.F.R.§60,"Office of Federal Contract Compliance Programs, Equal
Employment Opportunity,Department of Labor."The equal opportunity clause is incorporated
herein by reference.
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B. DAVIS-BACON ACT,AS AMENDED J40 U.S.C. §3141-3149).When required by federal
program legislation,all prime construction contracts in excess of$2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act(40 U.S.C. §
3141-3144,and 3146-3148)as supplemented by Department of Labor regulations(29 C.F.R. §5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute,contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition,contractors must be required to pay
wages not less than once a week.The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation.The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination.The non-federal entity must report all suspected or reported violations to
the federal awarding agency.The contracts must also include a provision for compliance with
the Copeland"Anti-Kickback"Act(40 U.S.C.§3145),as supplemented by Department of Labor
regulations(29 C.F.R.§3,"Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States").The Act provides that
each contractor or subrecipient must be prohibited from inducing,by any means,any person
employed in the construction,completion,or repair of public work,to give up any part of the
compensation to which he or she is otherwise entitled.The non-federal entity must report
all suspected or reported violations to the federal awarding agency.Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT(40 U.S.C. §3701-3708).Where
applicable,all contracts awarded by the non-federal entity in excess of$100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §3702 and 3704,as supplemented by Department of Labor regulations(29 C.F.R.§5).
Under 40 U.S.C.§3702 of the Act,each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours.Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week.The requirements of 40 U.S.C. §3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary,hazardous or dangerous.These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market,or contracts for transportation or transmission of intelligence.This provision is
hereby incorporated by reference into this Contract.Vendor certifies that during the term of an
award for all contracts by Sou rcewelI resultingfrom this procurement process,Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of"funding agreement"under 37 C.F.R.§401.2(a)and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties,assignment or performance of experimental,
developmental,or research work under that"funding agreement,"the recipient or subrecipient
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must comply with the requirements of 37 C.F.R.§401,"Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants,Contracts and Cooperative
Agreements,"and any implementing regulations issued by the awarding agency.Vendor
certifies that during the term of an award for all contracts by Sou rcewell resultingfrom this
procurement process,Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT(42 U.S.C.§7401-7671CL)AND THE FEDERAL WATER POLLUTION CONTROL
ACT(33 U.S.C.§1251-1387). Contracts and subgrants of amounts in excess of$150,OD0 require
the non-federal award to agree to comply with all applicable standards,orders or regulations
issued pursuant to the Clean Air Act(42 U.S.C.§7401-7671q)and the Federal Water Pollution
Control Act as amended(33 U.S.C. §1251-1387).Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency(EPA).Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689).A contract award
(see 2 C.F.R.§180.220)must not be made to parties listed on the government wide exclusions
in the System for Award Management(SAM),in accordance with the OMB guidelines at 2 C.F.R.
§180that implement Executive Orders 12549(3 C.F.R.§1986 Comp.,p. 189)and 12689(3
C.F.R. §1989 Comp.,p.235),"Debarment and Suspension."SAM Exclusions contains the names
of parties debarred,suspended,or otherwise excluded by agencies,as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549.Vendor
certifies that neither it nor its principals are presently debarred,suspended,proposed for
debarment,declared ineligible,or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT,AS AMENDED(31 U.S.C.§1352).Vendors must file
any required certifications.Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency,a member of Congress,officer or employee of Congress,or an employee of a member
of Congress in connection with obtaining any federal contract,grant,or any other award
covered by 31 U.S.C. §1352.Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award.Such disclosures are forwarded
from tier to tier up to the non-federal award.Vendors must file all certifications and disclosures
required by,and otherwise comply with,the Byrd Anti-Lobbying Amendment(31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS.To the extent applicable,Vendor must comply with
the record retention requirements detailed in 2 C.F.R. §200.333.The Vendor further certifies
that it will retain all records as required by 2 C.F.R.§200.333 for a period of three(3)years
after grantees or subgrantee5 submit final expenditure reports or quarterly or annual financial
reports,as applicable,and all other pending matters are closed.
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I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE.To the extent applicable,Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE.To the extent applicable,Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS(2 C.F.R. §200.336).Vendor agrees that duly authorized
representatives of a federal agency must have access to any books,documents,papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits,examinations,excerpts,and transcriptions.The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS(2 C.F.R.§200.322).A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act,as amended by the Resource Conservation
and Recovery Act.The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency(EPA)at 40 C.F.R.§247 that contain the
highest percentage of recovered materials practicable,consistent with maintaining a
satisfactory level of competition,where the purchase price of the item exceeds$10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded$10,000;procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
24.CANCELLATION
Sou rcewell or Vendor may cancel this Contract at anytime,with or without cause,upon sixty
(60)days'written notice to the other party. However,5ourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Termination of this Contract does not relieve either party of financial,product,or service
obligations incurred or accrued prior to termination.
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Doc uSign Envelope ID:DBBD68 C 1-ED F E4A DF-B D53-ACCS F77 D0FB9
010920-SPC
Sourcewell Spacesaver Corporation
l Oacubiyned by, Oacu&gned by-
71!ry r, �"AyfAl E�Wu• fr. �'w�rrSM.
By. CUFOzI9005499... gv A099529AT94E494...
Jeremy Schwartz Steve G.Anderson
Title:Director of Operations& Title:Vice President of Finance
Procurernent/CPO
Date: 3/27/2020 1 4:54 PM CDT
Date: 3/23/2020 1 12:49 PM col
Approved:
�Oncu3- .d 6y:
By'—E7 F8(1 A ae-cc.
Chad Coauette
Title:Executive Director/CEO
Date: 3/27/2020 1 6:12 PM C4T
16
Rev_4/2019
Dom Sign Envelope ID:086068C1-EDFE-4ADF-15053-ACC5F7700F69
RFP 010920 - Industrial and Workplace Storage Systems with
Related Accessories
Vendor Details
Company Name: Spacesaver Corporation
1450 Janesville Avenue
Address:
Fort Atkinson,WI 53549
Contact: Tammy Lee
Email: contracts@spacesaver.com
Phone: 920-563-0771
Fax 920-563-0755
HST#' 39-1054756
Submission Details
Created On Friday November 15,2019 16:43:16
Submitted On: Thursday January 09,2020 08:54:55
Submitted By: Tam my Lee
Email: contracts@spacesaver.corn
Transaction It 63939e4d-fb8a-4340-bb2a-a9802b4a b29
Subm itter's I P Address: 71.13.152.36
Bid Number: RFP 010920 Vendor Name:Spacesaver Corporation
❑ocu5ign Envelope I17:08606SC1-EOFE-4ADF-13053-ACC5F77DOF39
Specifications
Table 1:Proposer Identity&Authorized Representatives
Line Question Response'
Item
1 Proposer Legal Name(and Spacesaver Corporation
applicable dVa, if any):
2 Proposer Address: 1450 Janesville Avenue
Fort Atkinson, VIA 53538
Proposer website address: www-spacesaver.corn
Proposer's Authorized Steve G. Anderson
Representative(name,title, Vice President of Finance
address, email address& phone) 1450 Janesville Avenue, Fort Atkinson, VM 53538
(The representative must have sgandersan@spacesaver.can
authority to sign the"Proposers 920-563-0650
Assurance of Compliance' on
behalf of the Proposer):
5 Proposer's primary contact for this Tammy Lee
proposal (name,title, address, Contracts Manager
email address& phone): 1450 Janesville Avenue, Fort Atkinson, Wl 53538
tree@spaoesaver.com
920-563-0771
Proposer's other contacts for this Stephanie Soleska
proposal, if any(name, title, Contracts Administrator
address, email address& phone). 1450 Janesville Avenue, Fat Atkinson,1M 636M
contracts@ spacesaver.00m
920-563-0591
Table 2:Company Information and Financial Strength f l
Lirw Question Response-
Item
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
DocuSign Envelope 10.086065C1-EDFE-4ADF-1305 -ACC51F7700F39
7 Provide a brief history of your company, WHO WE ARE
including your company's core values, We are innovators. We are problem solvers. We are sdution providers.
business philosophy, and industry longevity We reside in the world of storage every day and have done so for over forty years.
related to the requested equipment, products
or services. Spacesaver was founded in 1972 by Theodore W. 6arierman in the small town of
Fort Atkinson, Wisconsin. Ted's mission was to help organizations maximize space,
save energy, and increase productivity, and he realized that high-density mobile
storage could accomplish all three goals at once. Waking out of a barn with only
seven employees, he spearheaded the development of high-density mobile storage
and shelving for the United States.
Spacesaver's client base has expanded dramatically since those early days, and
today we've completed more than 300,000 installations in the U.S. and around the
world. Our dients include a wide variety of organizations including. Universities,
manufacturers, museums, government agencies, military bases and healthcare
facilities.
In 1998 Spacesaver became part of KI, a global company headquartered in Green
Bay, Wisconsin,that was founded in 1941. As a wholly owned subsidiary of Kl,
Spacesaver is 10DIA employee owned. We take pride in running our business, and
each decision, each action, each inaction, comes from the belief that our company
reflects who we are. Everyone in the organization has a stake in the game.
PRODUCTION FACILITIES
Spacesaver Corporation has two manufacturing locations in Fort Atkinson, Visconsin.
with the main mararfacturing operation at 1700 Janesville Avenue occupying 330,000
square feet and being completely dedicated to the manufacture of high-density mobile
and other storage equipment. This state-of-the-art facility allows us to maintain short
lead times and a high product quality. A second facility is located at 1450 Janesville
Avenue,which is an 85,000 square-foot facility that houses some manufacturing
functions as well as our corporate headquarters and sales, marketing, finance, and
engineering services.
CURRENT PROJECTS
SpacesaveYs current manufacturing methodology is LEAN MANUFACTURING. Lean
manufacturing principles allow us to make to order without sacrificing lead times and
efficiencies on the plant floor.All customer orders are pulled through our
manufacturing facility to meet each unique customer request instead of the traditional
batch and high inventory push methodology. Lean manufacturing reduces any
obstacles in the direct flow of materials and substantially reduces inventory levels,
which are passed on to our customers as savings and value added. This continuous
flow concept allows a typical order to flaw through our manufacturing facility in a
quarter of the time of normal manufacturers.
EXPERIENCE IN PROVIDING HIGH-DENSITY STORAGE SOLUTIONS
VIk-don't simply sell products to our clients—we work with them to invent solutions.
We hold nearly 200 patents and have collaborated with the U.S. Marine Corps,
public safety departments, and others to create well-designed, reliable, and
aesthetically pleasing storage solutions.
We strive to understand the complexities of our clients' space challenges and create
complete solutions that integrate optimal workflow, safety, and security within each
facility's unique structure. Our network of local disthbutors provides expertise from the
earliest project design phases through product installation and maintenance, and
were committed to the highest standards of customer seance.
All system components have been chemically analyzed to assure compatibility with
the stored collection,with no off gassing or volatites present in the finished product.
Spacesaveris commilment to our Core Market and overall quality was confirmed
when we were selected and successfully installed the world's largest electrically
operated high-density mobile storage system at the United States National Archives
located in College Park, Maryland. This installation featured 2,D00 plus carriages, 15
miles of recessed rail and over 5W miles of shelves to store our country's most
precious documents.
8 Provide a detailed description of the products Spaoesaver has been engineering and manufacturing systems continuously since
and services that you are offering in your 1972. Spacesaver's strategic approach is to continuously improve the systems
proposal. technology to provide the safest and most reliable system on the market today using
state of the art components.
Unique to Spacesaver is our ability to provide a turnkey system sduton including
mobile, shelving, storage, installation, and service.We manufacture all our products
out of one factory in Fort Atkinson,Wscunsin for better quality and on-time deliveries.
Spacesaver's High Density Mobile Systems and Storage solutions are made to order
to meet each customers unique storage space. Our accessories and options
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
I]ocu5ign Envelope I1):086E6SC1-EOFE-4ADF-1305 -ACC5F7700F69
enhance any project. Our standard offedngs include a wide range of sizes, Odors
and safety features, so be sure to contact your local authorized distributor to learn
abaft all the possibilities.
Spacesaver's full line of Products and Services offered by Company.
Mobile Products
o Wheeled carriages that travel on rails with various types of shelving or cabinets
that eliminate the need for static rows of shelling.
4-Post& Case Type Shelving
o Highly adaptable, modular, and cost-effective shelving units with keyhole interlocking
mecharnsms that allow versatile configurations.
Art Racks
❑ Our art rack systems offer easy operation and provide an effident way to store,
organize, and display collections.
Cantilever Shelving
o Rugged and aesthetically pleasing shelving system has ideal uses in academic,
corporate, and library applications.
RaptorRAC VAclespan Shelving
o Modular bulk racking that utilizes multiple different surfaces from steel to wire.
RaptorRAC can also be configured on our mobile systems.
Freestyle Personal Storage Lockers
o From schools to police departments, our modular locker line includes numerous
accesso es from shelves to pull out benches.
Doors& Drawers
o An accessory to our 4 Post& Case shelving line,this line of products provides
different sized drawers for any storage need. Our dons can convert any 4 post&
Case system into a secure storage cabinet.
Cantilever Racks
o Our Cantilever rack systems can serve as textile racks or parachute racks.
providing durable storage in a variety of configurations.
Ac vRAO
o A.tvRAC is our industrial line of mobile carriage system that has a high load
capacity and is easy to install. This system is perfect for bulk storage systems.
xTend High-bay Shelving
o Systems feature the strength of one-piece, welded upright frames and a patented
side-shelf support system that provides structural integrity that isn't dependent on the
shelves themselves. Shelves feature reinforced Cold rolled steel box-fanned
construction.
ControLOC
o Electronic locking system that allows for tracking of access which is a perfect
solution for evidence storage rooms.
Day Use Lockers
o Provide a unique storage solution that allows a secure way to stare personal
items in a sleek design that is customized to enhance the aesthetics of your space.
Engineered with the customer in mind, our lockers come standard with the features
needed to increase productivity and security in your space.
Viking Museum Storage Cabinets
o Fully configurable interior and modular steel exterior is designed to protect your
collections now and into the future.
Universal Weapons Rack(LMNM)
o Both versatile and flexible, the IMfR features adjustable racks to accommodate
weapons of various lengths and types. Perforated doors and sides simplify weapons
inventory.
Firearm Lockers& Cabinets
o Highly secure gun lockers make temporary handgun storage safe and easy, and
are ideal for interview rooms, common areas, or any other location or situation that
requires secure storage.
Over 21,ODO different indmdual parts make up our product offering presented.We
are offering our full line of products to all Souroewell members.
SPECIAL SERVICES
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
0ocu5ign Envelope I0:086068C1-EOFE-4ADF-13053-ACC5F7700F69
All services provided by our Area Contractors are quated on a per project basis. As
each storage solution is unique, so are the needs of each individual buying entity.
Our Area Contractors services include, but not limited to, the following:
Determine storage needs based on an on-site assessment
Assist with product selections, pricing, specifications, and colortfinish selections
Provide project management from quote, order submittal, project completion, and
training
Review advantages of using various storage methods
Discuss industry trends and storage life cycles
Assist in pre-project budget planning for cost and space comparison
Begin room plans and determine specific must have features
Review and coordinate all technical space requirements
Finalize all installation procedures and scheduling
Installation of systems by factory trained and oertified teams
Relocation or System upgrade services
Provide facility management and in-service training
Assist in installation evaluation and review benefits
Provide warehouse space at no additional cost for up to thirty (30)days
9 Mat are your company's expectations in the Our goal, it awarded, is to continue to grow our ability to serve the Scurcewell
event of an award?, members in providing the best storage solutions that will enable them to maximize
space, save energy and increase productivity so they can focus on serving their
communities.
In partnership with Sourcewell, our expectation is that we would be able to grow our
sales efforts in the core markets of the Government and Education sectors through
education and awareness of the contract benefits.
In addition, Scurcewell's continued efforts in proactively working with Cooperative
Purchasing Organizations like NIGP to educate agencies nationally on the benefits of
adopting the Sourcewell contract.
10 Demonstrate your financial strength and Please find Spacesaver's Consolidated Financial Statements for the past 3 years,
stability with meaningful data. This could Surety Letter and a copy of our current insurance certificate attached for your
include such items as financial statements, review-reference folder labeled Financials.
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents(as applicable)
in the document upload section of your
response.
11 Mat is your US market share for the Spaoesaver is a wholly owned subsidiary of Kl, a privately held, 100 percent
solutions that you are proposing? employee owned company, which prefer to keep certain information confidential.
Spacesaver is the Industry Leader in High-Density Mobile Shelving Systems.
Spacesaver defines our business via our Top Care Markets; Education/Ubrary, Public
Safety, Military/Government and Museums. Agriculture is an emerging market for
Spacesaver in 2020. We have dedicated Market Sales Managers in place that are
committed to maintaining and growing our position in these markets.
12 Mat is your Canadian market share, if any? Spacesaver has the same commitment to our Core Markets in Canada that we have
throughout the United States. We will continue to grow and gain market share in
Canada.
13 Has your business ever petitioned for Spacesaver has never petitioned for bankruptcy protection.
bankruptcy protection? If so, explain in detail.
14 How is your organization best described: is it Spacesaver is a manufacturer.
a manufacturer, a distributorldealerlreseller, or
a service provided Answer whichever Spacesaver owes its success to the innovative network of independent small
question (either a) or b)just below]best businesses (Spacesaver Area Contractors and Canadian Distributors)for sales,
applies to your organization. installation and services. Please see the attached list of our Distribution partners-
a] If your company is best described as a reference document labeled The Spaoesaver Group Distributor List.
distributorldealerheseller(or similar entity),
provide your written authorization to act as a Spacesaver's exclusive distribution partners are experts in High Density Mobile
dislributorldealerlreseller for the manufacturer System and Storage Solutions sales and services throughout the United States and
of the products proposed in this RFP. If Canada. Their experienced sales staff and Spacesaver factory trained and certified
applicable, is your dealer network installers provide services that include consultation, new storage systems, relocations,
independent or company owned? modifications, and system add-ons. They are dedicated to meeting the needs of
b] If your company is best described as a customers from the planning stages through installation and acceptance phases. In
manufacturer or service provider, describe addition, all emergency service and maintenance calls have a typical maximum
your relationship with your sales and service response time of 24 hours.
force and with your dealer network in Men working with the Spacesaver Croup, Sourcewell members will experience an
delivering the products and services proposed unparalleled level of creativity and industry expertise, resulting from our 40+years of
in this RFP.Are these individuals your experience. Cur group generates storage solutions that perfectly fit the members
employees, or the employees of a third party? specific needs.
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
DocuSign Envelope ID:086065C1-EDFE-4AOF-1305 -ACC51F77130F39
15 If applicable, provide a detailed explanation Please find attached a listing of Spacesaver registrations- licenses per state for
outlining the licenses and certifications that your review. Spacesaver is authorized to sell products and provide services in all 50
are both required to be held, and actually states, Distract of Columbia and Canada, either directly or through one of our
held, by your organization [including third authorized dealers. Spacesaver complies with applicable federal, state, local and
parties and subcontractors that you use]in industry laws for each purchasing member wherever they are located.
pursuit of the business contemplated by this Spacesaver does work with third party certified service providers, our Spacesaver
RFP. Area Contractors and Distributors, which are required to be factory trained and
certified for installation of Spacesaver Products to maintain Warranty.
Spacesever is ISO 9001 2015 Certified. Initially certified in October 1999,
Spacesaver has continued to improve its business processes to ensure future
compliance. Ultimately, Spacesaver is committed to on-time deliveries that are
accurate and meet with consistent high-quality standards, and deliver sdutiorrs and
product to our customers that provide the best value. Spacesaver ISO 9001
certification attached.
15 Provide all "Suspension or Disbarment" Spaoesaver has not been subject to any suspension or disbarment in the past ten
information that has applied to your years or ever.
organization during the past ten years.
17 Wthin this RFP category there may be High-Density Mobile Systems
subcategories of solutions. List subcategory Low-profile mobile systems
titles that best describe your products and Standard mobile systems
services, o Powered
o Mechanical Assist
o Manual
Heavy-Duty Mobile Racking Systems
Off-Site Archival Mobile Systems
Evidence Storage
Evidence Drying Cabinets
Firearm Evidence Storage
Narcotics Evidence Storage
Evidence Lockers
Refrigerated Evidence Lockers
Locker Storage
Day-Use Storage Lockers
Personal Storage Lockers
Gear Lockers
Fast Response Lockers
Security Lockers
Weapons Storage
Universal Weapon Racks-UWR4X
Pistol Racks
Gun Lockers
Portable Gun Safes
Museum Storage
Preservation Cabinets
Bata ny/Herbariurn Cabinets
Entomology Cabinets
Flat Fife Cabinets
Geology Cabinets
Textile Racks
Art Rados
Shelving Storage
Library Cantilever Shelving
4-post and Case
Heavy-Duty VNde Span Shelving
Safety Features
Zero-Force Sensor[ZFS]®
Safety Sweep
Mechanical Sweep
Aisle-Entry Sensor
Aisle Lighting
Ant-Tip Protection
Programmable Aisles
Fire Park
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
DoouSign Envelope ID:086066C1-EDFE-4ADF-15053-ACC51`7700F39
Table 3:Industry Recognition&Marketplace Success
Line Item Question Response*
18 Describe any relevant industry awards or 2017— Material Handling Product Nevus Reader's Choice Award: ActvRAC
recognition that your company has received Mobilized Storage System
in the past We years 2018— Neecon Silver Award in the category of SPACE
DIVIDERSIPARTITIONSISCREENS: Day Use Lodes
19 What percentage of your sales are to the Spacesaver's percentage of sales into the government sector in the past three years
governmental sector in the past three years has been 34%. We have experienced sales growth in areas of the Government
sector specific to Public Safety and Museums.
20 What percentage of your sales are to the Spacesavers percentage of sales into the education sector in the past three years
education sector in the past three years is between 21% and 31%. The Education sector is our largest target market and
we are forecasting growth over the next couple or years.
21 List any state or cooperative purchasing Spacesaver holds cooperative purchasing agreements with groups such as Omnia,
contracts that you hold. What is the annual Uzient and Premier. Spacesaver also holds up to 30 StateAecal government and
sales volume for each of these contracts University contracts. A growing number of State or local entities have adopted the
over the past three years? Sourceaell cooperative as their lead contract. Annual Sales per GPO and State
Contracts vary from $20k-$3 Million. Sourcewell is the most requested and
utilized contract in Spacesaver`s portfdio.
:_2 List any GSA contracts that you hold. What Spacesaver holds two General Service Administration (GSA)Contract number(s):
is the annual sales volume for each of these Schedule 71, High Density Mobile Storage&Shelving. GS-2817-00613,4 Annually,
contracts over the past three years? Spacesaver performs in the range of$650k-S1.3 Million.
Schedule 84, Law Enforcement& Security Equipment. GS-07F-02213A Annually,
Spacesaver performs in the range of$100k- $1 Million.
Table 4:Rafe rencesfTestimonials
Line Item 23.Supply reference information from three customers who are eligible for Sourcewell membership.
Entity Name' I Contact Name" Phone Number'
Rutherford Courthouse jJerry Preston 615-7883824
Columbia River Maritime Museum Icurator, Jeff Smith 503-325-2323
DeKalb Public Library Library Director, Dee Coover(retired) 815-756-9568
Table 5:Top Five Government or Education Customers
Line Item 24.Provide a list of your top five government,education,or non-profit customers(entity name is optional),
including entity type,the state or province the entity is located in,scope of the project(s),size of transaction(s),and dollar
volumes from the past three years.
Entity Name Entity Type' State I Scope of Work' Size of Transactions• Dollar Volume Past Three
Province' Years"
CollegelUniversi Education AB-Alberta Supplied Products and Sen+ices Approximately $ 18K to Approximately 32M
ty $75K
Callege/Universi Education Virginia-VA Supplied Products and Services Approximately $10K to Approximately$1AM to
ty $69K $2.7110
State Government New York-NY Supplied Products and Services Approximately$1K to Approdmately$3.7M
Govemment- $325K
Police
Department
Federal Government District of Supplied Products and Services Approximately$1K to Approximately $335K to
Government- Columbia-DC $515K $2.2110
Museum
Callege/Universi Education NewJersey-NJ Supplied Products and Services Approximately$81K to Approximately$2.2M
ty I I I $1DOK
Table 6:Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of SourcewelI Members across the US,and Canada if a ppIicable.Your response
should address in detail at least the following areas:locations of your network of sales and service providers,the number of workers[full-
time equivalents]involved in each sector,whether these workers are your direct employees(or employees of a third party),and any
overlap between the sales and service functions.
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
DocuSign Envelope 10.086066C1-EOFE-4ADF-505�,-ACC5F7TO0F69
Line Item Question Response*
25 Sales force. Spacesaver employees over 400 full-time, direct employees covering all areas of our
business including manufacturing at our headquarters located in Fort Atkinson,
Wisconsin.
Our dedicated staff is focused on supporting Sourcewell members with their storage
needs.
8—Sales Managers focused on growing sales in our Care Markets
10- Inside Sales Support and customer service teams, dedicated to serving our
distribution partners
12- Business Development Reps—work directly with Sourcewell members on
the projed opportun ties.
20+ Engineering staff—supporting sales efforts and customer requests for
special product applications.
26 Dealer network or other distribution methods. Spacesaver sells all its products through its network of 45 independent small
businesses (Spacesaver Area Contractors and Distributors)throughout the United
States, Canada and international locations; including Australia & Malaysia, Middle East
(Dubai), Mexico, Hong Kong, United Kingdom and the Caribbean.
Our contracted U.S. distributors are located throughout the United States and cover
every geographic area with over 84 offices with staffs that provide customized storage
solution consultations and installation and service to existing and new customers. Both
the Salespeople and the service personnel employed by these exclusive distributors
are factay-trained and certified at Spacesaver. through both onsite and online training.
There are over 400 storage consultants employed by our area contractors and
distributors, and all are experts in the sales of Spacesaver products and servios to
potential customers in every market: education, library, government, public safety,
museums, healthcare, industrial and business organizations.
Please find the attached Distributor listing for your review—see The Spacesaver
Group Distributor List
27 Service force. Spacesaver's Independent Dealer network has over 25D factory-trained and certified
service and installation professionals employed throughout the United States, Canada,
Australia and the Middle East. At least 80% of their time and attention is focused on
the installation and servicing of product at the member's or customer's location.
Spacesaver has four direct,full-time installation personnel that travel worldwide as
needed to install or service equipment. Additionally, Spacesaver has four direct, full-
time service personnel that are dedicated to installation, service training, technical
support and parts service that also travel as needed to provide on-site support.
Describe in detail the process and Spacesaver launched dedicated Customer Service, Sales Support, and Field Service
procedure of your customer service departments in February 2015 at the same time we implemented Salesforoe.com as
program, if applicable. Include your our CRM to ensure visibility and timely fellow up on customer inquires. These
response-time capabilities and departments support our distribution partners and decrease time to acknowledgement
commitments, as well as any incentives that of all complete orders. Having these departments in place ensures prompt and
help your providers meet your stated efficient communication to our distribution network with a response-time goal of 24
service goals or promises. hours or less which, in turn,will allow our distibutors to continually meet the delivery
needs of the Seurcewell members in an efficient and effective manner.
Each of our distribution partners offer a complete customer service package—
beginning with free space and storage needs assessment, propose product solutions
tailored to meet the specific need of the member with drawings and quotations, sales,
delivery, installation,warranty, and ongoing service maintenance to each Scurcewell
member. In addition,they provide onsite training to member personnel on product
usage. Local sales and services are available if additional equipment is needed or if
existing equipment would need service or modification.
29 dentify any geographic areas of the United Spacesaver and our Authorized Dealer Network are authorized to sell and provide
States or Canada that you will NOT be fully services in all 50 states,the District of Columbia. Canada and more. Spacesaver is
serving through the proposed contract. not limited to any geographical area.
30 Identify any Sourcewell Member sectors Spacesaver can fully serve ALL Sourcewell Member market segments through the
(Le., government, education, not-for-profit) proposed contract.
that you will NOT be fully serving through
the proposed connct. Explain in detail. For
example,does your company have only a
regional presence, or do other cooperative
purchasing contracts limit your ability to
promote another contract?
31 Define any specific contract requirements or Spacesaver does not have any specific requirements or restrictions which apply to
restrictions that would apply to our Sourcewell Members located in Hawaii and Alaska and in US Territories.
Members in Hawaii and Alaska and in US
Territories For shipments destined to other U.S. States(outside the 48 U.S. contiguous) or
foreign territories, delivery will be made to a prearranged port. Members shall prepay
all freight charges and any extra expenses resulting from requests for special delivery,
shipping method, additional packaging required or special carrier.
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
DoouSign Envelope ID:086066C1-EDFE-4ADF-13053-ACC51`77DOF39
Table 7:Marketing Plan
Line Item Question Response"
32 Describe your marketing strategy for Spacesaver regularly promotes our partnership with Scurcewdl (formerly NJPA)in its overall
promoting this contract opportunity. marketing strafegy--and has been doing so for the past 4+years. We anticipate continuing
Upload representative samples of your and expanding our efforts to prnmate an awarded contract in the following ways
marketing materials(if applicable)in Trade shows
the document upload section of your Spacesaver exhibits at approximately 20 trade shows per year, including but not limited to;
response. American Alliance of Museums(AAM)
Athletic Equipment Managers Association(AEMA)
American Football Coaches Association (AFCA)
American Library Association (ALA)
Intematonal Association of Chiefs of Police(IACP)
International Conference of Indigenous Archives(ATALM)
Neocon
New England Museum Association (NEMA)
Southeastern Museum Conference (SEMC)
In addition, our distribution partners exhibit at several statellocal shows and conferences.
V/L-currently promote our awarded contract by using Sourcewell-provided signage and flyers
in our display booths to educate attendees about the contract.
Wehsite
Our webate is a powerful lead generator and it provides an ideal platform to educate
prospective dients about Sourcewell's benefits.
Our contracts page features our current Sourcewell awarded contract front and center
and provides a link to our supplier landing page on the Soumewell site.
Case studies and blog posts featuring awarded member projects
■ Landing pages that coordinated with an email campaign that promoted Scurcewell.
See an example attached under Marketing Material folder-Sauroewdl Contract Information
Sheet
Sales reps
We continue to build our sales reps' familiarity with Sourcewell and their capacity to sell on
the contract via,
Our D5tibutor Extranet site, SpaceNet features pricing guides and a variety of co-
branded Sourcewell marketing material that is available to help sales reps understand the
features and benefits of the contract and how to guide a member or potential member on
how to utilize the Scurcewell contract.
Sales team trainings and continued engagement
o E-newsletters
e Webinars- either Spacesaver or Co-Branded with Sourcewell to educate our
distribution sales reps on the contract benefits
e "Show and tell"(experienced reps share experience working with Sourcewell)
r, Contract briefs-provides both our internal and external sales teams with the terms
and conditions specific to the solicitation and our awarded Scurcewell contract.
Case studies-featuring specific projects that sdved a need for Sourcewell members.
❑ Sharing Vertical Market Managers expertise-We have dedicated Market Managers
focused in our Core Markets that will work with our Distribution partners to educate them
on the benefits of the contract.
Spacesaver will share and encourage attendance from our Distributors to Sourcewell
hosted events like. Get to Know Us and Sourcewdl University.
■ Marketing tods like Flyers, Case Studies and Promotional Videos
Social Media 1 Public Relations
We will publicize and promote awarded contract and specific member projects(as
authorized)via our social media and news outlets.
Emails to prospective clients
Email is one of our most effective forms of active outreach. We have promoted Sourcewell
in the past and will continue to do so.
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
DocuSign Envelope ID:086065C1-EDFE-4ADF-13E53-ACC5F7700F39
33 Describe your use of technology and The Spacesaver Marketing Team is driven by data. We use a variety of tools to refine,
digital data (e.g., social media, support, and amplify our message.
metadata usage)to enhance . BIM Objects 1 Revit—We make it easy for architects to specify our products by
marketing effectiveness. malang them available on this popular design platform
Salesfoce portal —Allows easy access for the entire Spacesaver team and our sales
reps to specific contracts information.
SED and website anslytics—We use Google Analytics, Hotjar, and a variety of SED
tools to capture and measure web traffic and observe visitor behavior
Social media analytics—Our active Facebook, Instagram, and Linkedln accounts drive
traffic to our website and provide new ways for prospective clients to Team from and
interact with us
Email analytics—We use the Pardot platform,which integrates with Salesforce to
help us track and follow up with prospective clients
34 In your view,what is Sourcewell's role We anticipate that Souroewell will continue to proactively provide educational materials in a
in promoting contracts arising out of variety of media to help us explain and raise awareness of the benefits of purchasing on
this RFP?How will you integrate a the contrad to our sales reps and prospective clients. These include tradeshow signage.
Souroawell-awarded contract into your team trainings,webinars, case studies, etc.
sales process?
We also anticipate that Scurcewell will release periodic communications to agencies that
will promote Spacesaver's inclusion on the awarded contract and highlight examples of our
work.
35 Are your products or sendces Spacesaver does not currently and do not anticipate implementing an e-procurement
available through an e-Procurerrent ordering process for our product offering, due to the complexity and made-to-order
ordering process? If so, describe your configurabitity of our product offering.
e-procurement system and how
governmental and educational
customers have used it.
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
Doc�uSign Envelope 10.086066C1-EDFE-4ADF-605 -ACC51`77DOFB9
Table 8:Value-Added Attributes
Line Item question Response'
36 Describe any product, equipment, Upon installation completion, a Spacesaver representative will do a oomplele walkthrough of
maintenance, or operator training all new equipment. Training, at no additional cost to the member,will include: System
programs that you offer to operation, end user safety functions, maintenance, contact information, and any other end
Sourrewell Members. Include user questions. In addition, an Operators Instruction Manual will be provided for the specific
details, such as whether training is system purchased. If requested, an operation plaque may be provided for continued end user
standard or optional, who provides instruction. Maintenance contracts are available for a fee from the local representative an a
training, and any costs that apply- project by project basis.
Describe any technological Spacesaver launched our new TUSCm platform with Bluetooth oonnectivity in September
advances that your proposed 2019. This patent-pending technology allows end users and service technicians to access
products or services offer. powered mobile systems via a smart device. The platform enables customers the ability to
control powered mobile systems wirdessiy. This new platform can be retro fitted to all
existing Spacesaver Edipse®Systems.
LCD touehscreen technology has become part of our everyday lives. Striving for optimum
ease-of-use and security, Spacesaver recently launched our own LCD touchscreen called,
Touch Technology Contrd—. This new control is the standard on our Eclipse Powered
System®mobile storage. Touch Technology provides the customer with the ability to fully
customize the interface with graphics, colors, screensavers and languages to fit specific
application needs. Controlled audit access is available making it an ideal system for a
variety of markets and high-security applications. Al aAsting Spacesaver Edipse®Systems
can be upgraded with these new LCD touchscreen controls.
38 Describe any"green"initiatives Spacesaver has made a comprehensive effort to incorporate sustainable practices and
that relate to your company or to policies into our manufacturing responsibilities and practice the following goals.
your products or services, and Incorporate the largest percentage of recycled content into our products so that they
include a list of the certifying can be easily recycled, disassembled, and field repaired. Search for vendors and alternative
agency for each. materials that offer the largest recycled post-consumer and post4ndustrial content.
Reduce the use of packaging materials by innovating the way our product is shipped
by utilizing cube capacity loading to maximize trailer loading while eliminating banding, shrink
wrapping, and cardboard sleeves. Our packaging uses 100"A recyclable material and is
created with the highest post-consumer content cardboard available through our suppliers.
Conserve fuel and energy. Implementation of new processes and equipment based on
a detailed analysis of environmental, capital, and operating costs.
Please reference Sustainability folder—Attachments
39 Identify any third-party issued eco- SCS Indoor Advantage Gold Certification
labels, ratings or certifications that USGBC I U.S. Green Building Council
your company has received for the Green Masters Program
equipment or products included in
your Proposal related to energy Please reference Sustainahility folder—Attachments
efficiency or conservation, life-cycle
design (cradle-to-cradle), or other
greerdsustainability factors.
40 Describe any Women or Minority Spacesaver is classified as a Large Business. Spacesaver sells all its products through its
Business Entity(WM8E), Small network of independent small businesses. Included in our di5tibuton network is;three women-
Business Entity(SBE), or veteran owned businesses and two seance-disabled businesses.
owned business cer5tik ons that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable)in the document upload
section of your response.
41 V"unique attributes does your Spacesaver is not a one size fits all company. We donl simply sell products to our
company, your products, or your customers—we work with them to invent solutions.We strive to understand the complexities
services offer to Sourcewell of our customers space challenges and create custom, unique, and complete solutions with
Members?Wiat makes your value-add products that integrate optimal workflow, safety, and security within each unique
proposed solutions unique in your structure.
industry as it applies to Sourcewell Spacesaver provides carriages with an intnegral retaining lip that secures storage housings to
members? the carriages(unique to Spaoesaver), choice of three guidance types(other vendors have
one type). rall type to match guidance and application(over 12 types), carriage capacities
(fitting the requirements of each customer), modes of operation, state of the art safeties—all
to provide a customized sdution for each customer. In fact, over 60°l0 of our projects include
some sort of customized special component.
42 klentify your ability and willingness Spacesaver is presently promoting and servicing Sourcewell members in Canada through our
to provide your products and Canadian Distributor Partners. Spacesaver is extending its proposal to Seurcewell Canadian
services to Sourcewell member Members.
agencies in Canada.
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
Doc�uSign Envelope ID:086066C1-EDFE-4ADF-8053-ACC51`77DOF39
Table 9:Warranty
Describe in detail your manufacturer warranty program,including conditions and requirements to qualify,claims procedure,
and overall structure.You may upload representative samples of your warranty materials(if applicable)in the document
upload section of your response in addition to responding to the questions below.
Line Item Question Response*
43 Do your warranties cover all products, parts, and Spacesaver has an emphasis on customer satisfaction and continuous
labo7 improvement.The statement of warranty is our continued commitment that
Spacesaver is dedicated to serving our customers. Please reference our
attached Statement of Warranty—for full coverage by product.
h Do your waranties impose usage restrictions OF The warranty does rrot apply to any product which has been subject to
other limitations that adversely affect coverage? misuse, negligence, or accident; has been damaged in shipment, storage, or
installation; has been misapplied, has been modified or repaired by
unauthorized persons or has been repaired with non-standard Spacesaver
replacement parts.
Please reference our attached Statement of Warranty for full details.
1Do your warranties cover the expense of Yes, labor is included at no cost during the first year.
technicians travel time and mileage to perform
warranty repairs?
Are there any geographic regions of the United Spacesaver and our Authorized Dealer Network are authorized to sell and
States(and Canada, if applicable)for which you provide services in all 50 states,the District of Columbia. Canada and more.
cannot provide a certified technician to perform Spaoesaver is not limited to any geographical area.
warranty repairs? How will Sourcewell Members in
these regions be provided service for warranty
repair?
Will you cover warranty service for items made by Spacesaver is the manufacturer and all products included in our proposal will
other manufacturers that are part of your proposal, be covered.
or are these warranties issues typically passed on
to the original equipment manufacturer?
48 What are your proposed exchange and return Spacesaver is a custom manufacturing company—with product specifically
programs and policies? mamdactured per customer order.
Due to the nature of Spacesavers products, deagn drawings and
acceptance are an up-front requirement; consequently, all engineer-to-order or
custcrrrdesigned systems will not be accepted as returned goods unless
Supplier error, recall, or defect necessitates a return.
Custom product orders cannot be cancelled once production has begun.
All request for returns will be reviewed by Spacesaver, and, if approved,
subject to a 301A restocking fee.
Please see our Return Goods Policy attached for complete details.
48 Describe any service contract options for the items Service contracts for Spacesaver products are available and negotiated at
included in your proposal. the local level directly between the Member and the Spacesaver Area
lUntractor/Distributor.
Table 10.Payment Terms and Financing Options
Lae Question Response*
Item
50 What are your payment terms(e.g., net 10, net 30)? Net 30
51 Do you provide leasing or financing options, especially We do not currently, nor have any plans to offer leasing options for
those options that schools and governmental entities may our equipment. Some of our Independent Distributor partners may
need to use in order to make certain acquisitions? offer financing options to member. My financial options would need
to be worked out between the member and our Authorized
Distributor during the project quote phase.
52 Briefly describe your proposed order process. Include Spacesavers Authorized Distributors will respond to all Sourcewell
enough detail to support your ability to report quarterly Member requests for quotations, per the terms of the contract. The
sales to Sourcewell as described in the Contract template. distributor will handle all purchase orders and invoicing issued by the
For example, indicate whether your dealer network is member. The distributor will submit an order for manufacturing to
included in your response and whether each dealer(or Spacesaver with the Contract and member identified. Spacesaver
some other entity)will process the Sourcewell Members' then validates the member number and our system allows us to pull
purchase orders. each order with contract pricing in order to report sales appropriately
to Sourcewell.
53 Do you accept the P-card procurement and payment Although some of our Independent Distributor partners may accept P-
proeess?If sa, is there any additional cost to Sourcewell card payment process, not all of them do. This type of payment
Members for using this process? option would need to be worked out between the member and our
distributor prior to purchase.
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
Doc�uSign Envelope ID:086068C1-EDFE-4ADF-805 -ACC51`77DOF39
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below.Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desri bed in the RFP,the template Contract,and the Sourcewell Price and Product
Change Request Form.
Line Question Response'
Item
54 Describe your pricing model (e.g., line-item discounts or Spacesaver is providing a percentage discount oft our commercial
product-category discounts)- Provide detailed pricing data product price list.
(including standard or list pricing and the Sourcewell To support our"green"initiatives, Spacesaver no longer provides
discounted price)on all of the items that you want printed copies of our price list. Spacesaver price lists are only
Seurcewell to consider as part of your RFP response. If available via electronic format(PDF). We have attached a copy of
applicable, provide a SKU for each item in your proposal. our commercial price list for your reference. Spaoesaver does not
Upload your pricing materials(if applicable) in the document have our price list posted publicly and asks that Sourcewell keep it
upload section of your response. on file for reference if a member should request pricing confirmation,
upon award but not publish on their website.
Spacesaver mobile systems are a customized solution with numerous
options for size, laminate and paint finish. We did not list a SKU#
for every option in cur price list. Spacesavers distributor will work
with each member on product selection and finishes.
Quantity the pricing discount represented by the pricing Spacesaver catalog provided show list price in U.S. dollars by part
proposal in this response. For example, if the pricing in number. Spacesaver is proposing a tiered percentage discount
your response represents a percentage discount from MSRP range of 40.5%to 54% off list price based on the total list price by
or list, state the percerdage or percentage range. designated product categories per member project.
Spacesavers products are engineered-to-order based on the specific
needs of the Mernber, this includes their storage requirements, space
availability and limitations. As a result, a Spacesaver'product"is
comprised of a multitude of line items. The line items are combined
to develop the'product", and, in turn, the contract discount is
applied.Wthin each product category a list price volume tier
structure discount is applied to the commercial price list in Meat at
that time. Our distributor can provide each member a detailed quote
by line item to ensure the Member that they are getting the correct
discount based on the proposed solution.
Please reference the Spacesaver Price Sheet document provided
under the Pricing section of the RFP for complete tiered discounts
proposed.
Describe any quantity or volume discounts or rebate Spacesaver allows participating public agencies to request an
programs that you offer. additional pricing review by Spacesaver or our Authorized Distributor
if the volume for a project exceeds its higher tier discount proposed.
Propose a method of facilitating "sourced' products or Spacesaver and our distributor will assist members by providing a
related services,which may be referred to as'open market" total storage solution that will meet their project scope,this
items or"nonstandard options'. For example, you may includes"sourced" (non-Spacesaver product), non-standard or custom
supply such items"at oast" or"at cost plus a percentage," options. These Sourced, Open Market, felon-Standard or Custom
er you may supply a quote for each such request items will be quoted per project based on size and scope. For
Spacesaver manufactured, non-standard or custom items we will
attempt to ensure that pricing is consistent with our current
discounting strucnre proposed on contract.
Identify any element of the total cost of acquisition that is High Density Mobile, Shelving and Storage Solutions by Spacesaver
NOT included in the pricing submitted with your response. are a customized solution to meet the speck customer's need. No
This indudes all additional charges associated with a two solutions are the same. Our custom solutions require assembly
purchase that are not directly identified as freight or and installation of hundreds of parts by a highly skilled, factory
shipping charges. For example, fist casts for items like pre- trained and certified installer or the warranty covering the system is
delivery inspection, installation, set up, mandatory training, or void. Spacesaver is proposing that installation be quoted by project
initial inspection. Identify any parties that impose such costs to provide the best value, lowest cost to each buying entity based
and their relationship to the Proposer. on the size and scope of their speck project.
Spacesaver's Authorized Distributors would provide a quote for
installation, inside delivery, and any other additional costs associated
to the project direct to the Sourcewell member.
If freight, delivery, or shipping is an additional cost to the The Spacesaver distribution partner will provide each member with a
Sourcewell Member. describe in detail the complete freight, freight and inside delivery quote per project based on the size and
shipping, and delivery program. scope of the members specific project. This will provide the best
value, lowest cost to each member. Shipping and delivery method
will be agreed upon between the distributor and member prior to
member purchase.
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
DocuSign Envelope ID:086065C1-EDFE-4ADF-13053-ACC51F7700Ff39
66 Specifically describe freight, shipping, and delivery terms or Spacesaver distributor will work with the Sourcewell member to
programs available for Alaska, Hawaii, Canada, or any select the carrier and shipping method that will provide the member
offshore delivery. with the best value, lowest cost option. Members will be invoiced for
all freight charges and any extra expenses resulting from requests for
special delivery, shipping method, additional packaging required, or
special carrier.
Describe any unique distribution and/or delivery methods or Spacesaver utilizes multiple delivery options to accommodate
options offered in your proposal. member's site conditions and specifics.
Shipment methods include; Standard LTL, Truckload or Parcel via
FedEx or UPS.
Our distribution partners provide options that allow members to ship
full truckloads of product to the distributor warehouse to be re-
delivered in smaller trucks to the member's facility.
Table 12.Pricing Offered
Item The Pricing Offered in this Proposal is: Comments
62 b.the same as the Proposer typically offers to GPOs,cooperative procurement organizations,or state purchasing Spacesaver holds multiple
departments. contracts agreements. Our
objective is to keep pricing
in line in our portfolio to
provide the best value to our
customers.
Table 13:Audit and Administrative Fee
Line Question Response"
Item
63 Specifically describe any self-audit process or program that you Spacesaver utilizes Salesforce.com as our contract
plan to employ to verify compliance with your proposed Contract communication tool. It allows us to store all the pricing,
with Sourcewell. This process includes ensuring that Sourcewell discounts and terms of each specific contract. It is one
Members obtain the proper pricing,that the Vendor reports all sales method we utilize to ensure proper pricing is used with each
under the Contract each quarter, and that the Vendor remits the member project.
proper administrative tee to Sourcewell.
In addition, Spacesaver implemented a Configuration software
which cur distribution partners utilize to submit manufacturing
orders. This Configuration software allows Spacesaver the
ability to upload per-contract pricing and discounts to ensure
that members are receiving the proper pricing per the terms
of the contract. Through this software, our distributors have
the ability to provide each member a detailed quote per the
contract terms.
We capture a contract sale by an intemally/extemally applied
contract number and member number, and after shipment, can
pull information required to process administrative fees due
and quarterly contract reporting to our contract partner.
r-4 Identify a proposed administrative fee that you will pay to Spacesaver would like to propose a 1% administrative fee
Sourcewell for facilitating, managing, and promoting the Souroewell calculated as a percentage of the contract sale price, to be
Contract in the event that you are awarded a Contract. This fee is payable to Sourcewell for facilitating, managing, and
typically calculated as a percentage of Vendor's sales under the promoting the Sourcewell Contract.
Contract or as a per-unit fee; it is not a line-Rem addition to the
Member's cost of goods. (See the RFP and template Contract for
additional details.)
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
Doc�uSign Envelope ID:086068C1-EDFE-4ADF-13053-ACC51`77DOF39
Table 14-Industry Specific Questions
Line
Item Question RBsponsB'
65 If you are awarded a contract, provide Spacesaver has implemented Business Intelligence[Bl)software that automatically
examples of internal metrics that will be tracks and reports sales by contract, by market, by product and by our distributor
tracked to measure whether you are partners. Soureewell is the most utilized contract in our portfolio. We are already
having success with the contract. utilizing this information to get a better understanding of what member type is utilizing
our contract to drive Go-To-Market campaigns, understand where we need to train our '
Distribution partners on the Contract benefits, and if there is potential for new product
development based on member needs.
Spacesaver also utilizes Salesforce to track potential sales opportunities with
members to monitor the profeCt through the entire sales cycle.
66 Describe hoe your products will help our Spacesaver provides customized solutions for any storage facilities storage
members organize their inventory of requirements. In addition to the use of existing shelving or cabinets—Spaoesaver
products. offers four post shelving, case type shelving, cantilever, and wide span shelving that
is designed to be placed directly on the floor or integrated with our high-density
mobile systems. Spacesaver high-density storage systems double storage capacity of
existing floor space and our customized solutions improve organization, consolidate
inventory, and improve efficiency and streamline workflow—all making inventory
management simpler and more accurate.
67 Describe the ability to adapt your products In 2006, Spacesaver introduced Eclipse Powered Systems&. Eclipse Powered
through modification or replacement to SystemsO have been and continue to be the easiest to use, most cost effective, and
address obsolescence resulting from most flexible high-densty mobile skrage systems on the market. Wth state-of-art
advances in technology. technology and room to grow, Edipse was designed for the long haul.
Spacesaver has always been dedicated to providing excellent value to our customers,
including supporting our products for as long as possible. That said, equipment ages,
technology advances, and our suppliers have ceased making many components
needed to support our older powered systems.
Spacesaver offers upgraded product enhancements for customers that may have
purchased a Spacesever powered mobile system prior to 2006. Vuhile these
systems may still be in good operating conditions, these product enhancements
replace obsolete components to updated electronic components that allows the
customer to continue to use and service their Busting systems. These
upgradelenhancernent packages are a lower cost alternative to full system
replacement and provide improved reliability, functionality and continued repairability.
68 Identify any certifications}that your Al Spacesaver Powered High-Density Mobile Systems are UL System Listed.
business or products have attained or Spacesaver is ISO 9001 Certified.
received that differentiate you in the Spacesaver has received the U.S. Green Building Council certification.
industry. Spacesaver is SCS Gobal Services—Indoor Advantage Gold, Indoor Air Quality
Certified.
Spacesaver's Library Shelving is ANSI Z39.73-1994 Certified for Single Tier Steel
Bradket Library Shelving.
Spacesaver holds over 200 patents over the lifetime of our products. Several of
these patents have established the standard for High-density mobile systems in the
industry.
69 Describe how you would assist cur Spacesaver does exactly what our name implies—we save space. Lots of it! Our
members to best utilize and maximize high-density storage systems wfll do one of two things—provide the same amount of
available space. capacity in half the space or provide two to three times as much storage in the
same space. By mounting virtually any type of storage housing, including existing
shelving and cabinets, on our wheeled carriages that travel on rails—wasted space
created by fixed aisles can be eliminated- freeing valuable floor space for other,
more productive uses—including additional storage. No other storage solution is as
cast-effective or space efficient. Regardless of size and weight,there is a
Spacesaver Mobile Storage System to meet the needs of all Sourcewell members.
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
DocuSign Envelope 10.086065C1-EDFE-4AOF-1305 -ACC51F7700F69
Table IS:Exceptions to Terms,Conditions,or Specifications Form
Only those Proposer Exceptions to terms,Conditions,or Specifications that have been accepted by Sou roeweII have been
incorporated into the contract text.
Documents
Ensure your submission document(s)conformsto the following:
1.Documents in PDF format are preferred.Documents in Word,Excel,or compatible formats may also be provided.
2.Documents should NOT have a security password,as Sou rceweII may not be able to open the file.It is your sole responsibility to
ensure that the uploaded document(s)are not either defective,corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3.Sourcewell may reject any response where any document(s)cannot be opened and viewed by Sourcewell.
4.If you need to upload more than one(1)document far a single item,you should combine the documents into one zipped file.If the
zipped file contains more than one(1)document,ensure each document is named,in relation to the submission format item responding
to.For example,if responding to the Marketing Plan category save the document as"Marketing Plan."
Financial Strength and Stability-Financials.zIp-Wednesday January 08,2020 15 39:37
Marketing Plan/Samples-Marketing M ate ria Is.Ap-Wednesday January 08,2020 21-53:39
WMBEJMBEISBE or Related Certificates(optional)
Warranty Information-Warranty-zip-Wednesday January 08,202015:42:18
■ Pricing-Pricing.zip-Wednesday January 08,2020 22:01:03
■ Additional Document-Additional Documents.zip-Wednesday January 08,2020 21:54:50
Bid Number:RFP 010920 Vendor Name:SpacesaverCorporation
DocuSign Envelope ID:08606SC1-EDFE-4ADF-1305 -ACC51F77DOF39
Proposers Assurance of Comp
PROPOSER ASSURANCE OF COMPLIANCE
PROPOSER'S AFFIDAVIT
The undersigned,authorized representative of the entity submitting the foregoing proposal(the"Proposer"),swears that the following
statements are true to the best of his or her knowledge.
1. The Proposer is submitting its proposal under its true and correct name,the Proposer has been properly originated and legally exists
in good standing in its state of residence,the Proposer possesses,or will possess before delivering any products and related
services,all applicable licenses necessary for such delivery to Sou rceweII member agencies.The undersigned affirms that he or she
is authorized to act on behalf of,and to legally bind the Proposer to the terms in this Contract.
2. The Proposer,or any person representing the Proposer,has not directly cr indirectly entered into any agreement cr arrangement
with any other vendor or supplier,any official or employee of Soureewell,or any person,firm,cr corporation under contract with
Sourcewell,in an effort to influence the pricing,terms,or conditions relating to this RFP in any way that adversely affects the free
and open competition for a Contract award under this RFP.
3. The contents of the Proposer's proposal have not been communicated by the Proposer or its employees or agents to any person not
an employee or agent of the Proposer and will not be communicated to any such persons prior to the official opening of the
proposals.
4. The Proposer has examined and understands the terms,conditions,scope,contract opportunity,specifications request,and other
documents in this solicitation and affirms that any and all exceptions have been noted and included with the Proposer's Proposal.
5. The Proposer will,it awarded a Contract,provide to SourcewelI Members the/p rod ucts and services in accordance with the terms,
conditions,and scope of this RFP,with the Proposer-offered specifications,and with the other documents in this solicitation.
S. The Proposer agrees to deliver products and services threugh valid contracts,purchase orders,cr means that are acceptable to
Sourcewell Members.Unless otherwise agreed to,the Proposer must provide only new and first-quality products and related
services m Sou rcewelI Members under an awarded Contract.
7. The Proposer will comply with all applicable provisions of federal,state,and local laws,regulations,rules,and orders.
8. The Proposer understands that Sou rceweII will reject R F P proposals that are marked"confidential"{or'no npublic,"etc.},either
substantially a in their entirety.Under Minnesota Statute§13.591,Subd.4,all proposals are considered nonpublic data until the
evaluation is complete and a Contract is awarded.At that point,proposals generally become public data.Minnesota Statute§13.37
permits only certain narrowly defined data to be considered a"trade secret,"and thus nonpublic data under Minnesota's Data
Practices Act.
The Proposer understands that it is the Proposer's duty to protect information that it considers nonpublic,and it agrees to defend and
indemnify Sou rcewelI for reasonable measures that SourcewelI takes to uphold such a data designation.
ra By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit,have the legal authority to submit this
Proposal on behalf of the Proposer,and that this electronic acknowledgment has the same legal effect,validity,and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect,validity,or enforceability solely because an electronic
signature or electronic record was used in its formation. - Steven G.Anderson,Vice President Finance,Spacesaver Corporation
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission,and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes G No
Bid Number:RFP 010920 Vendor Name:Spacesaver Corporation
Revised 2021-03-10
SPACESAVER CORPORATION
Area Contractor/Distributor
Directory(Revised March 2021)
AC# Area Contractor Reg ion States in PAR
1 AOS Interior Environments United States AR,LA,MS
23 Bradford Systems Corporation United States IL,IN,MO,WI
141 Diversified Storage Solutions United States DE,NJ,PA,WV
178 Donnegan Systems,Inc. United States CT,MA,ME,NH,RI,VT,NY
113 Henderson Johnson Co.,Inc. United States NY,PA
179 Interior Solutions United States AZ
195 Gatehouse MSI LLC,dba McMuffay Stern United States Los Angeles,CA
192 Mid-America Business Systems United States MN,ND,SD
136 Midwest Storage Solutions,Inc. United States IA,NE
63 Modern Office Systems,Inc. United States NJ,NY
200 Motus Space Solutions United States CO,NM,TX,WY
166 Patterson Pope United States AR,NC,SC,VA,WV,AL,GA,
MS,IN,OH,KY,TN,FL
130 Southwest Solutions Group,Inc. United States KS,MO,OK,TX,AK,ID,MT,
WA
154 Spacesaver Intermountain,LLC United States ID,UT,WY,San Diego,CA,
NV
26 Spacesaver Specialists,Inc. United States OR,WA
173 Spacesaver Storage Solutions,LLC United States VA,WV
35 Spacesaver Systems,Inc.(MD) United States DC,MD,VA,WV
123 STORAGELogic of Maryland,Inc. United States MD
114 Systems&Space,Inc. United States Central and Northern CA
8 The Casper Corporation United States MI
95 The Systemcenter,Inc. United States HI,Pacific Rim
AC# Distributor Region Province
129 Ergo Office Canada Saulte Ste Marie,Ontario
157 Fawcett File&Storage Systems,Inc. Canada Ottawa,Ontario
174 HBI Office Plus Canada Regina,Saskatchewan
108 Heritage Business Interiors,Inc. Canada Calgary,Alberta
101 Hi-Cube Storage Products Canada British Columbia
175 Kanstor Canada Newfoundland
193 Les Solutions Spacesaver,Inc. Canada Montreal,Quebec
194 Shannon's Storage Solutions Canada Manitoba,Western Ontario
103 !Spacesaver Solutions,Inc. Canada Toronto,Northern Ontario
60 Spacesaver Systems Maritime Canada Novia Scotia
132 IStorage Solutions of Alberta lCanada I Edmonton,Alberta
Page I
Exhibit C—Conflict of Interest Questionnaire.
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B.23,ttgth Leg.,Regular Session. OFFICIPUSEONLY
This questionnaire is being filed in accordance with Chapter 176,Local Government Code, oaie R_i'd
by a vendor who has a business relationship as defined by Section 176.001(1,a)with a local
governmental entity and the vend or meets requirements under section 176.006(a).
Py law this questionnaire must be filed with the records administrator of the local governmental
entity not later than the 7th business day after the data the vendor becomes aware of facts
that require the statementtobefiled.See Section176.006(a-1),LocalGoverrlmentCode.
A vendor commits an offense if the vendor knowingly violates Section 176.006.Local
Government Code.An offense under this section is a misdemeanor.
!J Name at vendor who has a business relationship with local governmental entity.
Southwest Solutions Group, Inc.
2 Check this boxit you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date on which you became aware that the originally filed questionnaire was
incomplete or inaccurate.)
3
Name of local government officer about whom the information in this section is being disclosed.
NONE
Name of Officer
This secEion(item 3 including subparts A.B,C,&D) must be completed for each officer with whom the vendor has an
employment or other business relationship as defined by Section 176.0o1(1a),Local Government Code. Attach additional
pages to this Farm CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment
income,from the vendor?
Yes El No
B.Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local
government officer named in this section AND the taxable income is not received from the kcal governmental entity?
Yes 71 No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director,or holds an ownership interest of one percent or more?
Ll Yes E-1 No
0.Describe each employment or business and family relationship with the local government officer named in this section.
a
August 18, 2021
S' re of vendor doing business with 1ha govemmentat entity Date
Adopted W712015
10/18/21,9:33 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTI'
DATE: 9/28/2021 REFERENCE **M&C 21- LOG NAME: 13P PROPERTY ROOM
NO.: 0745 SHELVING MG PD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL)Authorize Agreement with Southwest Solutions Group, Inc. Using SourceWell
Cooperative Agreement 010920-SPC as the Authorized Dealer for Spacesaver
Corporation for the Purchase and Installation of a Shelving System for a New Property
Room for the Police Department at the Bob Bolen Safety Complex for an Amount Up to
$420,000.00
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Southwest Solutions Group,
Inc. using Sourcewell cooperative agreement 010920-SPC as the authorized dealer for Spacesaver
Corporation for the purchase and installation of a shelving system for a new police property room at
the Bob Bolen Safety Complex for an amount up to $420,000.00.
DISCUSSION:
The Police Department requested the Purchasing Department's assistance for the purchase and
installation of a new shelving system for the Police property room since the existing property room,
located at 3616 East Lancaster, is close to reaching capacity. Fort Worth Police Department
(FWPD) is currently in the process of constructing an evidence storage room in a shell space at the
Bob Bolen Safety Complex in order to expand the storage capacity of the current evidence storage
space. Construction is expected to start in the fall of 2021. Shelves will be needed for this new space
in order to store police evidence. Spacesaver Corporation sells their products through authorized
dealers. The authorized dealer for Texas is Southwest Solutions Group, Inc. Staff recommends a
purchase agreement with Southwest Solutions Group, Inc. in an amount up to $420,000.00 using
Sourcewell Cooperative agreement 010920-SPC.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchase agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. Sourcewell contracts are competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
BUSINESS EQUITY-A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM - Upon City Council's approval, this agreement will commence upon execution
by both parties through March 25, 2022, with the option to extend the agreement.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the CCPD Capital Projects Fund for the PD Bob Bolen Property Room project to
support the approval of the above recommendation and execution of the agreement. Prior to any
expenditure being incurred, the Police Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund I Departmeng Account Project Program Activity I Budget Reference# Amount
ID I ID 1 7 Year (Chartfield 2)
apps.cfwnet.org/council_packet/mc_review.asp?ID=29293&councildate=9/28/2021 1/2
10/18/21,9:33 AM M&C Review
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2
Submitted for City Manager's Office by_ Jay Chapa (5804)
Ori g.inating Department artment Head: Reginald Zeno (8517)
— — Neil Noakes (4212)
Additional Information Contact: Cynthia Garcia (8525)
Michelle Green (2058)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=29293&councildate=9/28/2021 2/2