HomeMy WebLinkAboutContract 55860-A1 CSC No.55860-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 55860
This Amendment is entered into by and between the City of Fort Worth (hereafter
'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and Dealers Electrical Supply, Co ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on June 21, 2021, the Parties entered into City Secretary Contract No.
55860 to provide electrical supplies using BuyBoard Cooperative Contract 577-18
("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to increase the annual
compensation, as authorized by M&C 21-0655.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The agreement is hereby amended to include the following language, which shall replace
the existing language concerning the total compensation made under the Agreement: "Total
payment made under this Agreement for the first year by City shall not exceed Three Hundred
Twenty-Five Thousand Dollars ($325,000.00)."
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument.A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: Jesus J.Chapa t 2, 02114:04 CDT) of this contract, including ensuring all
Name: Jesus Chapa performance and reporting requirements.
itle: Assistant City Manager
Date: Oct 22,2021
By:
APPROVAL RECOMMENDED: Name: Cynthia Garcia
Title: Assistant Finance Director
Reciinc�l�lZeno APPROVED AS TO FORM AND LEGALITY:
By; Reg ni ald Zeno(Oct 22,2021 13:31 CDT)
Name: Reginald Zeno
Title: Chief Financial Services Officer �5
By:
ATTEST: Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
By: M&C: 21-0655
Name: Ronald P. Gonzales oa FOgr�aa
Title: City Secretary O�*� .*-'O*
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Vendor: d� nEX�►Soa�
Dealers Electrical Supply,Co ATTEST:
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By: By:
Name:Daryl Donaldson Name:
Title: Vice President Sales and Title:
Marketing
Date: 10-21-2021
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
City of Fort Worth,Texas
Mayor and Council Communication
DATE: 09/14/21 M&C FILE NUMBER: M&C 21-0655
LOG NAME: 13P COOP ELECTRIC SUPPLIES JC
SUBJECT
(ALL)Authorize the Execution of a Contract with Various Vendors for Electrical Supplies Using BuyBoard Cooperative Contract 602-20 and 577-
18,and Omnia Partners Cooperative Contract EV2370 in an Combined Amount Up to$1,300,000.00 and for a Term of Up to One-Year for All City
of Fort Worth Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with various vendors for electrical supplies using BuyBoard
Cooperative Contract 602-20 and 577-18,and Omnia Partners Cooperative Contract EV2370 in an combined amount up to$1,300,000.00 and
for a term of up to one-year for ail City of Fart Worth departments.
DISCUSSION:
The City of Fort Worth(City)departments use these agreements to purchase needed electrical supplies to update and maintain the city-owned
property.The current agreements expired on June 28,2021.In order to ensure City departments could purchase needed electrical supplies,the
Chief Procurement Officer authorized four cooperative agreements with various electrical suppliers,as allowed under City code and City
Procurement Administrative Regulations,for$100,000.00 each.
The Purchasing Division intends to issue a bid for electrical supplies in October 2021,however since the City annual spend of electrical supplies
is$2,000,000.00,the four cooperative agreements are not sufficient to meet the departments'needs. Therefore,staff recommends increasing the
$100,000.00 of the cooperative agreements to a total of$1,300,000.00.This will allow purchasing staff time to complete the bid and
departments will be able to purchase needed electrical supplies.
Coop Number Vendor Expiration Date
BuyBoard 602-20 Rexel USA,Inc. March 31,2023
BuyBoard 577-18 Dealers Electrical Supply, Co. November 11,2021
BuyBoard 577-18 Elliott Electric Supply,Inc. November 11,2021
Omnia Partners EV2370 Graybar Electric Company, Inc. January 31,2023
ADMINISTRATIVE CHANGE ORDER-an administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.COOPERATIVE PURCHASE-State law provides that a focal government purchasing an item under a cooperative purchasing
agreement satisfies State laws requiring that the local government seek competitive bids for purchase of items.BuyBoard and Omnia
Partners have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas.
BuyBoard conducted competitive bidding for the Contract 602-20 during July 2019 and Contract 577-18 during May 2018,Omnia Partners
conducted competitive bidding for the Contract EV2370 during October 2017.
MNVBE OFFICE-An MMIBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
Upon City Council approval,the agreement shall begin upon execution of the agreement and will expire in accordance with the applicable
cooperative contract.
FISCAL INFORMATION 1 CERTIFICATION:
The director of Finance certifies that funds are available in the current operating budget,as previously appropriated,in the participating
departments'Operating Funds to support the approval of the above recommendation and award of the contract. Prior to any expenditure being
incurred,the participating departments have the responsibility to validate the availability of funds,
-6-utzmitterd for City-Manager's Office by- Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Jeff Cope 8313