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Home My WebLink AboutContract 54389-A1 CSC No.54389-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54389 This Amendment ("Amendment") is entered into by and between the City of Fort Worth ("City") and SafeHaven of Tarrant County ("Agency") by and through their respective duly authorized agents. City and Agency may be referred to individually as "Party" and collectively as "Parties." WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. E-20-MW-48-0010, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, City has received an additional allocation of ESG grant monies under the Coronavirus Aid, Relief, and Economic Security Act("CARES" Act)referenced by HUD as "ESG-CV"; WHEREAS, the ESG regulations and related HUD guidance publications establish all requirements for the ESG-CV funds except for those specifically described in this Contract as deriving from the CARES Act; WHEREAS, the Agency requested a budget amendment from City in order to adjust line item amounts, to decrease rental assistance to allow for utility assistance, in available ESG-CV funds; WHEREAS, the Parties believe that this amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to meet the Contract and program objectives. I. EXHIBIT "A" —Program Summary and EXHIBIT "B" -Budget attached to the Contract is hereby amended and replaced in their entirety with the REVISED EXHIBIT "A" —Program Summary and REVISED EXHIBIT "B" — Budget, updated as of March 9, 2021, attached hereto. II. This amendment is effective as of March 17, 2021 and Agency may request reimbursement for allowable costs, including pre-award costs, directly related to implementation of the Rapid Re- housing Assistance Program, as authorized by the CARES Act and CPD Notice FR-6218-NO1. OFFICIAL RECORD Amendment No. 1 to CSC No. 54389 CITY SECRETARY SafeHaven of Tarrant County (CDBG-CV) FT.WORTH, TX VIII. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties, and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURE PAGE FOLLOWS] Amendment No. 1 to CSC No. 54389 Page 2 SafeHaven of Tarrant County (CDBG-CV) ACCEPTED AND AGREED: SAFEHAVEN OF CITY OF FORT WORTH TARRANT COUNTY '7D ga`Kd-fl,iryn Rath Taaab � Fernando Costa(Mar 16,2021 Y2:3Y CDT) By:Kathryn Ruth Jacob(Mar 16,202111:23 CDT) By: Kathryn Jacob, President and CEO Fernando Costa,Assistant City Manager gAa�FOI�r��a� ATTEST: 40 °°°°°°°°°0 APPROVE AS TO FORM AND ° °o��d LEGALITY: �g °•1 G Ov0 °2d d� .o° o ? By: �a °°°°°°°°°° d By: City Secretary ��nEXASo p Taylor Paris,Assistant City Attorney M&Cs: 20-0330 1295 Certification No. 2020-613814 Date: May 19, 2020 RECOMMENDED: By: Victor Turner, Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements lk. Barbara As u (Mar 16,2021 12:19 CDT) Barbara Asbury, Compliance and Planning Manager Amendment No. 1 to CSC No. 54389 OFFICIAL RECORD SafeHaven of Tarrant County (CDBG-CV) CITY SECRETARY FT.WORTH, TX SAFEHAVEN OF TARRANT COUNTY EXHIBIT "A" RAPID RE-HOUSING CV PROGRAM SUMMARY REVISED PROGRAM SUMMARY (ESG) MARCH 13, 2020 to SEPTEMBER 30, 2021 $100,000 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: SafeHaven will provide prevention services to existing Rapid Rehousing domestic violence clients who are at risk of homelessness during the pandemic because they cannot afford rent. The program will include rental assistance; case management and referrals; safety planning; and other supportive services needed to help the participant remain in the participant's current housing or move into other permanent housing and achieve stability. ESG Funds will be used to pay for rental and utility assistance. Agency's office is located at 1010 N. Center Street, Arlington, Texas 76011. Program services will be available 24 hours a day 7 days a week. Addresses where Program services are provided cannot be released due to confidentiality and risks to domestic violence victims. REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 24 CFR 576.104 REGULATORY CLASSIFICATION: Coronavirus Aid, Relief, and Economic Security Act of 2020 ESG-CV CONTRACT 2020 -EXHIBIT"A" -PROGRAM SUMMARY Page 1 SAFEHAVEN OF TARRANT COUNTY In addition, Agency must document client eligibility for CARES Act assistance by maintaining records of client need directly related to and/or caused by the Coronavirus Pandemic, as well as other eligibility documentation further described in Exhibit "A" Program Summary. Agency will maintain documentation that 100% of clients served are homeless at the time of Program entry in accordance with the ESG Regulations and that the client lacks sufficient resources and support networks to obtain housing. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided, including rental amounts and compliance with applicable ESG Minimum Habitability Standards PROGRAM GOALS: Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 20 Unduplicated Households as shown by the Agency's monthly client data report. A. Those who exited to permanent housing at exit.19; 95% B. Those who have non-cash benefits at exit.4;20% C. Those who have cash income at exit.11.20; 56% D. Number of persons served less than 60 days between project entry and move-in:19.40;97 E. Number of persons served that spent greater than 60+days between project entry and move-in: 60;3 ESG-CV CONTRACT 2020 -EXHIBIT"A" -PROGRAM SUMMARY Page 2 SAFEHAVEN OF TARRANT COUNTY EXHIBIT"B"-BUDGET Account Grant tsudget I A B C Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 FICA 1002 Life/Disability Insurance 1003 Health/Dental Insurance 1004 Unemployment-State 1005 Workers Compensation 1006 Office Supplies 1007 Food Supplies 1008 Insurance 1009 Accounting 1010 Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 Othero 1012 SHELTER OPERATIONS Maintenance 2001 Security 2002 Insurance 2003 Utilities 2004 Supplies 2005 Repairs 2006 Othero 2007 SUBTOTAL EMERGENCY SHELTER IL HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Workers Compensation 3006 Othero 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 Unemployment-State 4005 Workers Compensation 4006 HRA 4007 Retirement 4008 Parking 4009 Mileage 4010 Rental Asistance/Security Deposits 4011 Utility Deposits/Payments 4012 Other:(Program supplies and admin):Food; postage;telephone/networkdntemet;occupancy; mileage;training and professional development; HMIS/professional/contract fees;other direct client and supportive services;equipment rental/non-cap;indirect 4013 Other(Fringe Benefits):Parking,employee prescreening,HRA,worker's compensation 4014 SUBTOTAL HR&S FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ 97,500.00 $ 97,500.00 Security Deposits 6002 $ - Utility Deposits 6003 $ 2,500.00 $ 2,500.00 Utility Payments 6004 $ - Moving Costs 6005 $ - Motel/Hotel Vouchers 6006 $ - SUBTOTAL FINANCIAL ASSISTANCE $ 100,000.00 $ - $ - $ - $ 100,000.00 HOMELESS MANAGEMENT INFORMATION SYSTEM(HMI-) HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL $ 100,000.00 $ - $ - $ - $ 100,000.00 FUNDING A: FUNDING B: FUNDING C: ESG CV 100%PSA CONTRACT 2020-EXHIBIT"B"- SAFEHAVEN OF TARRANT COUNTY Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is. June 01, 2021 SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant TOTAL I $ - I #DIV/0! 1 $ - FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA Life/Disability Insurance Health/Dental Insurance Unemployment-State Worker's Compensation HRA Retirement Parking Mileage Other TOTAL SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies Food Supplies TOTAL MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting Contract Labor(Security) ESG CV PSA CONTRACT 2020-EXHIBIT "B" - SAFEHAVEN OF TARRANT COUNTY Page 2 Othero TOTAL SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance Security Insurance Utilities Supplies Repairs Othero TOTAL FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ 97,500.00 100% $ 97,500.00 Security Deposits Utility Payments $ 2,500.00 100% $ 2,500.00 Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ 100,000.00 100.0% $ 100,000.00 HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL $ 100,000.00 100% $ 100,000.00 ESG CV PSA CONTRACT 2020-EXHIBIT "B" - SAFEHAVEN OF TARRANT COUNTY Page 3