HomeMy WebLinkAboutContract 54278-CO2 CSC No.54278-CO2
FORT WORTH
Change Order Request
Project Name 2018 CIP Year 2,Contract 15 City Sec No.154278
Project No.(s)56002.0600430/0700430-001780 DOE No. N/A City Pro.No.1 101476
Project Water,Sanitary Sewer,Storm Water improvements and Paving improvements on several streets in CD 8
Description
Contractorl Texas Materials Group dba Texas Bit Change Order It 0 Date: 10/13/2021
City Project Mgr, Pralima Poudyal City Inspector Brian McGill
Phone Number: 817-392-6149 Phone Number: 817-392-2695
Dept. Water Sewer TPW SW Totals contract'rho
(Calandar Days)
Original Contract Amount $3,234,583.46 $546.619.84 $3,542,419.34 $219,844.38 $7,543,467.02 540
Extras to Date $9,187.50 $21,187.50 $0.00 $0.00 $30,375.00 15
Credits to Dale
Pending Change Orders(in M&C Process)
Contract Cost to Date $3,243,770.96 $567,807.34 $3,542,419.34 $219,844.38 $7,573,842.02 555
Amount of Proposed Change Order $114,410.24 $0.00 $238,631.28 $39,566.20 $392,607.72 35
Revised Contract Amount $3,358,181.20 $567,807.34 $3,781,050.62 $259,410.58 $7,966,449.74 590
Orig.Funds Available for Change Orders $97,038.00 $27,331.00 $177,120.66 $21,984.62 $323,474.28
Remaining Funds Available for this CO $87,850.50 $6,143,50 $177,120.66 $21,984.62 $293,099.28
Additional Funding(if necessary)
CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT
$9,429,333.78
JUSTIFICATION(REASONS)FOR CHANGE ORDER
Due to failure of the concrete base on Essex Street,it is necessary to change the proposed paving procedure
subsequent to water and sewer replacement from mill and overlay to pulverize and overlay,Change Order
No.2 will provide the necessary pay items to allow for the change in procedure.
The Change Order No,2 will provide the necessary pay item quantities for additional pavement repair beyond
the trench width for the water and storm drain lines that are being installed as part of this project.Additional
pay items will also be provided to realign a portion of the 4'x3'storm drain box culvert that during
construction was determined to directly conflict with a previously unknown fiber optics communication cable.
Staff recommends the approval of 35 additional calendar days for the change order.
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and salisfaclion and represents payment
in full(both time and money)for all costs arising out of,or incidental to,the above Change Order.
Contraotol's Company Name Contractor Name Contractor Signature Date
Texas Materials Group dba Texas Bit +lertit Aft Sam Davis-VP Construction _4,t' 10/26/2021
Inspector Project Manager Date
Director Water Dept) n ruA a isor W e t Date
Assistant City Attorney Assistant City Manager �/*Dat .
77 747 7 Nov 2,2021
Black(oRzs,mu n:oi CDT) aBurghdoff(N v� 14:021
Council Action if required)
M&C Number 2-1—08-0-0--1 M&C Dale Approved OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FOP.T WORTH City of Fort Worth
Change Order Additions
Project Narne 2018 CIP Year 2,Contract 15 City Sec No. 54278
Project No.(s) 56002-0600430/0700430-001780 DOENo.= City Pro.No, 101476
Project Water,Sanitary Sewer,Storm Water improvements and Paving improvements on several streets in CD 8
Description
Contractor Texas Materials Group dba Texas Bit Change Order# u Date: 1011312021
City Project Mgr. Pralima Poudyal City Inspector I Brian McGill
AOLY-FlUNS
ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total
38 3201.0111 Temporary Asphalt Paving Repair(2"HMAC on 6"CTB) Water 1,184.0 LF $30.87 $36,550.08
52 3201.0201 Asphalt Pvrnt Repair Beyond DefinedWidth,Residential Water 1,500.0 SY $90.00 $135,000.06
8 0241.1000 Remove Conc Pvmt TPW 2,620.0 SY $27.90 $73,098.00
12 0241.170011"Pavement Pulverization TPW 3,520.0 SY $8.62 $30,342.46
22 3212.0303 3"Asphalt Pvmt Type D TPW 9,522.0 SY $19.21 $182,917.62
54 9999.0001 Cem-Lime(30111SY) TPW 60.0 TN $222.24 $13,334.40
74 3211.0112 6"Flexible Base,Type A,GR-1 TPW 4,200.0 SY $12.72 $53,424.00
75 0241.1507 3"Surface Milling TPW 7,066.0 SY $5.75 $40,629.50
76 9999.0015 2"Type D Mac MIX TPW 2,610.0 SY $16.04 $41,864.46
18 3341.1102 43 Box Culvert SW 10.0 LF $396.22 $3,962.20
25 3201.0117 10'Wide Perm Asphalt Pvrnt Repair,Residential SW 130.0 LF $120.00 $15,600.00
26 3201.0201 Asphalt Pvmt Repair Beyond Defined Width,Residential SW 50.0 SY $90.00 $4,500.00
27 9999.0003 Remove&Re-lay 4x3 Box SW 8.0 LF $288.00 $2,304.00
28 999.0004 Concrete Collars SW 2.0 EA $6,600.00 $13,200.05
Water $171,550.08
Sewer
TPW $435,610.32
SW $39,566.20
Additions Sub Total $646,726.60
Page 1 of 1
FORT WORTH City of Fort Worth
Change Order Deletions
Project Name 2018 CIP Year 2,Contract 15 City Sec No. 54278
Project No.(s) 56002-0600430/0700430-001780 DOE No. N/A City Pro.No. 101476
Project Description Water,Sanitary Sewer,Storm Water improvements and Paving improvements on several streets in CD 8
Contractor Texas Materials Group dba Texas Bit Change Order#0 Dale 10/1312021
City Project Mgr. Pratima Poudyal City Inspector Brian McGill
DELETIONS
ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total
50 3201,0111 4'Wide Asphalt Pvmt Repair,Residential Water 1184.00 LF $48.26 $57,139.84
11 0241.1506 2"Surface Milling TPW 9522.00 SY $4.34 $41,325.48
21 3212.0302 2"Asphalt Pvmt Type D TPW 12,132.00 SY $12.83 $155,653.56
Water $57,139.84
Sewer
TPW $196,979.04
SW
Deletions Sub Total $254,118.88
Page 1 of 1
MIWBE Breakdown for this Change Order
MWBE Sub Type of Service Amount for this CO
Total $0.00
Previous Change Orders
co# DATE AMOUNT
Total $0.00
Conh•act co►nnliance Manage►
By signing I acknowledge that I am the person responsible
for themonitoring and administration of this contract,including
ensuring all performance and rep ortingrequirements.
Signature
Pratima Poudyal,P.E.
Name of Employee
Project Manager
Title
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ATTEST: 00 0o 41O��
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Pam° °_�
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Ronald Gonzales o °o
Acting City Secretary °0° o d
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, October 12, 2021 REFERENCE NO.: **M&C 21-0800
LOG NAME: 602018CIPY2C15CO2-TEXASBIT
SUBJECT:
(CD 8)Authorize Execution of Change Order No. 2 in the Amount of$392,607.72 and the Addition of 35
Calendar Days to a Contract with Texas Materials Group dba Texas Bit, for Combined Street Paving
Improvements, Storm Drain and Water and Sanitary Sewer Main Replacements for 2018 Bond Street
Reconstruction Contract 15 Project, for a Revised Contact Amount of$7,966,449.74 and Adopt Attached
Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Change Order No. 2 in the amount of$392,607.72 and the addition of 35
calendar days to City Secretary Contract No. 54278 with Texas Materials Group dba Texas Bit, for
combined street paving improvements, storm drain and water and sanitary sewer main
replacements for 2018 Bond Street Reconstruction Contract 15 project for a revised contract
amount of$7,966,449.74;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water and Sewer Capital Projects Fund in the amount of$114,411.00 transferred from available
funds within the Water and Sewer Fund, for the purpose of funding the 2018 Bond Street
Reconstruction Contract 15 project (City Project No. 101476);
3. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the
Stormwater Capital Projects fund by increasing appropriations in the 2018 Bond Street
Reconstruction Contract 15 project (City Project No. 101476) in the amount of$40,000.00 and
decreasing estimated receipts and appropriations in the Drainage Improvements programmable
project (City Project No. P00043) by the same amount; and
4. Adopt the attached appropriation ordinance adjusting appropriations in the 2018 Bond Program
Fund by increasing appropriations in the 2018 Bond Street Reconstruction Contract 15 project in
the amount of$329,808.00 and decreasing appropriations in the Street Construction/Recon/Rehab
programmable project (City Project No. P130001) by the same amount.
DISCUSSION:
On June 23, 2020, Mayor and Council Communication (M&C) 20-0456, City Council authorized a contract
with Texas Materials Group dba Texas Bit, in the amount of$7,543,467.02 for the combined street
paving improvements, storm drain and water and sanitary sewer main replacements for 2018 Bond Street
Reconstruction Contract 15 Project. The contract was subsequently revised by Change Order No. 1 in
the amount of$30,375.00 administratively authorized March 2, 2021 that provided for imported fill
material to replace unsuitable trench material.
Due to failure of the concrete base on Essex Street, it is necessary to change the proposed paving
procedure subsequent to water and sewer replacement from mill and overlay to pulverize and overlay.
Change Order No. 2 will provide the necessary pay items to allow for the change in procedure. The
change order will also provide pay item quantities for additional pavement repair beyond the trench width
for the water and storm drain lines that are being installed as part of this project. Additional pay items will
also be provided to realign a portion of the 4'x3' storm drain box culvert that during construction was
determined to directly conflict with a previously unknown fiber optics communication cable.
The staff has reviewed and verified the quantities for the additional work under this Change Order No. 2.
Additionally, to complete this work, staff recommends that the contract time be extended by 35 calendar
days. Staff recommends use of the remaining project funds and contingency in 2018 Bond Program -
Fund 34018 to fund the paving portion of this change order.
This change order will have no impact of the Transportation and Public Works or on the Water
Departments' annual operating budget.
Appropriations for the combined street paving improvements, storm drain and water and sanitary sewer
main replacements for 2018 Bond Street Reconstruction Contract 15 Project will consist of the following:
Fun �[Appropriations��Appropriations
Existing Additional project Total*
2018 Bond
Program - Fund $4,873,832.00 $0.00 $4,873,832.00
34018
Storm Water
Capital Projects $282,500.00 $40,000.00 $322,500.00
Fund - 52002
Water& Sewer
Capital Projects - $4,792,889.00 $114,411.00 $4,907,300.00
Fund 56002
Project Total ][—$9,949,221.0011 $154,411.00 $10,103,632.00
* Numbers rounded for presentation purposes.
Funds for this project are included in the 2018 Bond Program. Available resources within the General
Fund will be used to provide interim financing until debt is issued. Once debt associated with the project
is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing
Official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election
(Ordinance No. 23209-05-2018) and subsequent actions taken by the Mayor and Council.
Approval of Recommendation 4 would adjust appropriations between a programmable project and
convert the 2018 Bond Street Reconstruction Contract 15 into a static capital project. This action is
needed as future funding for the 2018 Bond Street Reconstruction Contract 15 is anticipated from other
funding sources and the scope of the project differs from that of the current programmable project.
Business Equity: Texas Materials Group, Inc. dba Texas Bit agrees to maintain its initial MBE commitment
of 15 percent that it made on the original contract and extend and maintain that same MBE commitment
of 15 percent to all prior change orders up to and inclusive of this Change Order No. 2. Therefore Texas
Materials Group, Inc. dba Texas Bit remains in compliance with the City's BDE Ordinance and attests to
its commitment by its signature on the acceptance of Previous MBE Commitment from executed by an
authorized representative of its company.
This project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget in the Water&
Sewer Fund and in the capital budget for the Drainage Improvement Projects project within the
Stormwater Capital Projects Fund and upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the Stormwater Capital Projects Fund and
W&S Capital Projects Fund for the 2018 WSM-J-CIP Contract 15 project to support the approval of the
above recommendations and execution of the change order to the contract. Prior to an expenditure being
incurred, the Transportation & Public Works and Water Departments have the responsibility of verifying
the availability of funds.
FUND IDENTIFIERS (FIDs).:
TO
T and Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
Fund Department Account Project Program Activity Budget Reference Amount
FROM ID ID Year (Chartfield 2)
Fund Department ccoun Project Program ctivit Budget Reference # Amount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Pratima Poudyal (6149)
ATTACHMENTS
1. 602018CIPY2C15CO2-SAM Search TexasBit.pdf (CFW Internal)
2. 602018CIPY2C15CO2-TEXASBIT Acceptance Form.pdf (CFW Internal)
3. 602018CIPY2C15CO2-TEXASBIT MAP.pdf (Public)
4. 602018CIPY2C15CO2-TEXASBIT 34018 A021(R4).docx (Public)
5. 602018CIPY2C15CO2-TEXASBIT 52002 A021(r3).docx (Public)
6. 602018CIPY2C15CO2-TEXASBIT 56002 A021 (r2).docx (Public)
7. 602018CIPY2C15CO2-TEXASBIT FID Table V.2 (09.02.21).xlsx (CFW Internal)
8. 60602018CIPY2C15CO2-TEXASBIT funds availability.docx (CFW Internal)
602018CIPY2Ct 5CO2.TEXASBFr III)Tnbk
a
ject ActNity Budget CF2 Program AnnouM Purpose Kier ID
2 1 56002 1 0700430 4956MI 101476 1 $114,411.00
2 56002 07OD430 r101476
2021 $114,411.00
3 52002 0200431 4952001 PGMBL $40,000.00
3 52002 020D431 UN2800 ($4000000)Budget Revenue Reduction from
P00043 Programmable
3 52002 0200431 4952001 $40�.� BudgetAppmpriation Addition of
Revenue to 101476
3 52002 0200431 $40,000.00
4 34018 0200341 PB0001 18010199 ($329,808.00) v+..ewae Mr..air..e.evaaajvw.rvmwwv
4 341118 ll2lxJ431 IUI47C, 18010199 5 329,808.1R1 uNu hire it mvNMPFIOpI of��Ilan'hetbs 101J)61nd
as(Actual)
,
ID Year
2 56001 0709020 5956001 $114,411.00
2 56002 0700430 4956001 101476 9999 ($114,411.00)
52002 020D431 4952001 P00043 $40,000.00 Budget Revenue Reduction from
P00043 Programmable
52002 02OD431 4952001 101476 ($40,000.00)Budget Appropriation Addition to
P00043
IFIDs
Rec#Fund IDept It lAccount Ilaroject JActivity Budget JCF2 JProgram I Amount Purpose War
ID
Year
3 56002 07OD430 5740010 101476 001780 9999 $114,410.24
1 34018 0200431 5740010 101476 002490 9999 18010199 $238,631.28
1 52002 020D431 5740010 101476 002880 9999 $39,566.20